Classification & Regular Hours

Hours per Week: 35

Salary Grade 13: $61,250 - $72,020, commensurate with experience.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Department of Surgery’s vision is to be an international leader in forming the future of surgical care, research, and education.

Responsibilities

The Program Coordinator (Undergraduate Surgical Education) plays a central role in supporting the day-to-day administrative and logistical functions of undergraduate surgical education, working closely with the Associate Director of Undergraduate Surgical Education, London Surgery Clerkship Site Directors, and the Education Manager, within the Department of Surgery, Schulich School of Medicine & Dentistry (SSMD). The role supports the planning and facilitation of medical student educational activities and initiatives that are aimed at providing students on surgery with the best possible learning experiences, and will be responsible for undergraduate surgical education administration, including student scheduling, assessments and evaluations. The Program Coordinator oversees the Elentra software for undergraduate surgical education and serves as the undergraduate surgical education resource specialist, ensuring that faculty, residents, staff, and students have the necessary support, information, documentation and resources required. The role uses operational funds within set budget limitations and under the supervision of the Education Manager, and assists with curriculum design, implementation, continuous improvement, and expansion of program offerings.

Qualifications

Education:

• University Undergraduate Degree in a related field (Business, Administration, Education, etc.)
• Masters of Education preferred

Experience:

• 5 years’ experience providing administrative support and coordination in an education environment required
• Experience providing staff supervision and project coordination required
• 5 years’ experience in an academic medical setting that emphasizes extensive involvement with medical students and academic staff in a senior administrative capacity preferred
• Experience with curriculum development preferred
• Supervisory experience within a University or a unionized environment preferred

Knowledge, Skills & Abilities:

• Demonstrated knowledge of Adult Learning Principles and Instructional Design
• Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
• Interpersonal skills to liaise with students, staff, faculty and other members of the Western Community
• Proven ability and natural inclination to interact with people in a professional, respectful, and diplomatic manner
• Ability to address stressful or emotional situations with tact, and the ability to maintain confidentiality regarding sensitive information
• A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills
• Ability to write clear, concise, and accurate documentation
• Ability to apply creativity, innovation, and resourcefulness to daily work
• Capacity to support and demonstrate openness to persons of diverse backgrounds and beliefs and the capacity to consider issues from the perspective of others
• Ability to work independently and effectively as a member of the team to achieve the department’s undergraduate surgical educational strategies, goals, and initiatives
• Ability to multi-task and maintain an organized and effective personal work environment
• Attention to detail with an ability to retrieve, analyze and synthesize sizable amounts of data
• Commitment to ongoing professional development with a desire to take on new challenges
• Ability to work within a flexible schedule to accommodate educational activities and meetings
• Ability to plan and manage educational events of various sizes
• Intermediate computer skills in Microsoft Office, Zoom, with experience in using evaluation software (such as Elentra)

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.