Who you are

• The ideal candidate is organized, proactive, and thrives in a fast-paced, team-driven environment
• Prior experience in an automotive or manufacturing environment preferred
• Strong communication, data entry, and organizational skills with keen attention to detail
• Proficient with Microsoft Office Suite (Excel, Word, Outlook); experience with inventory or production management software is an asset
• Demonstrated commitment to customer service excellence and teamwork
• Ability to multitask and adapt to shifting priorities in a fast-paced setting
• Willingness to learn various roles and support multiple departments as needed
• Flexibility to work overtime or alternate shifts when required
• Previous experience in reception, administration, or dealership operations is an asset
• Clear criminal background check
• Legally authorized to work in Canada
• Must be able to commute to Etobicoke, Ontario

What the job involves

• We are seeking a detail-oriented and motivated Production Administrative Assistant to support daily operations within our automotive reconditioning facility
• This position plays a key role in ensuring smooth communication, accurate documentation, and efficient workflow across the production floor and management team
• Manage all incoming and outgoing mail and distribute to appropriate departments or personnel
• Prepare and maintain vehicle safety and licensing documentation in compliance with Service Ontario and internal company standards
• Assist with vehicle file preparation, ensuring all required documents (work orders, inspections, purchase orders, etc.) are accurate and complete before release
• Perform a variety of administrative duties including data entry, filing, scanning, copying, and inventory monitoring for office and production supplies
• Create and track purchase orders for sold units, verify vendor invoices, and ensure all billing is up to date
• Support the Production Manager and management team by compiling and distributing daily, weekly, and monthly performance reports
• Coordinate with technicians and service staff to update production schedules, work order progress, and delivery timelines
• Provide excellent customer service to internal departments, vendors, and clients — acting as the professional and welcoming point of contact for the Production Department
• Assist with cross-departmental support and backfill other administrative roles as required
• Perform additional tasks and special projects as assigned by management
• Reports To: Production Manager

Benefits

• Learning stipend for growth & development
• Flexible & unlimited time off
• Health & dental benefits from day one