**Location:**Sagamok Anishnawbek
**Department:**Culture Department
**Reports To:**Culture Program Manager
**Employment Type:**Full-Time

###Position Summary

The Culture Department is seeking a highly organized and community-mindedAdministrative Assistantto support the day-to-day operations of cultural programming and initiatives.

The Administrative Assistant plays an important role in supporting cultural activities, events, and ceremonies while providing administrative support to the Culture Department team. This position works closely with community members, Elders, Knowledge Keepers, youth, and visitors in a respectful and welcoming manner.

The successful candidate will contribute to the coordination and delivery of cultural programs while ensuring administrative processes are efficient, organized, and culturally respectful.

###Key Responsibilities

Administrative Support

• Provide administrative and clerical support to the Culture Department.
• Answer phone calls, emails, and general inquiries professionally.
• Prepare and edit documents including reports, correspondence, newsletters, and promotional materials.
• Maintain organized electronic and paper filing systems.

Program and Event Coordination

• Assist in coordinating cultural programs, workshops, ceremonies, and community events.
• Schedule meetings, events, and facility bookings.
• Assist with meeting preparation including agendas, minutes, and follow-ups.
• Support the Cultural Committee by recording and maintaining meeting minutes.

Communications

• Develop and distribute promotional materials such as flyers, posters, and community notices.
• Assist with social media and communications promoting cultural programming.

Records and Reporting

• Maintain tracking systems for program participation and reporting requirements.
• Assist with grant reporting and program evaluations.
• Maintain and back up electronic records while ensuring confidentiality.

Operational Support

• Assist with inventory tracking and ordering cultural supplies and materials.
• Support logistics for meetings, workshops, and community events.
• Participate in staff meetings, planning sessions, and community engagement activities.

###Qualifications

• Diploma inOffice Administration, Administrative Assistant, or a related programfrom a recognized institution.
• Minimumtwo (2) years of related administrative experiencepreferred.
• Proficiency inMicrosoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

Assets

• Experience working in a First Nation community.
• Experience supporting cultural programming or community events.
• Knowledge of community engagement practices.
• Ojibway language skills and cultural knowledge.

###Requirements

• ValidDriver’s Licenseand reliable vehicle.

• Willingness to workflexible hours including evenings and weekendsduring cultural events.

• Must be able to obtain or hold:

  -First Aid and CPR Certification -Food Handler’s Certificate

• Must provide aCriminal Record Check (CPIC) with Vulnerable Sector Screening(valid within 6 months).

• Must sign and maintain anannual oath of confidentiality.

###Work Environment

This position works primarily in an office environment but will also supportcommunity events, ceremonies, and cultural gatherings. Occasional travel within the community and event setup support may be required.

The role requires strong attention to detail, the ability to multitask, and respectful engagement with community members and leadership.

###Probation Period

The successful candidate will be subject to asix (6) month probationary period.

###How to Apply

Interested applicants are invited to submit:

• Cover Letter
• Resume
• Three professional references