**Employment Type:**Part Time, Saturday - Tuesday, 8AM- 12PM

**Location:**Granville Island

About Arts Umbrella

Arts Umbrella is where young artists ages 2–22 cultivate their creativity in Art, Design, Dance, Theatre, Music, and Film. As a non-profit organization for arts education, we believe that art is powerful. Powerful enough to change a child’s life in incredible ways. When young people connect with the arts, they gain self-confidence, develop self-discipline, and discover creative expression—qualities they carry with them for life. Arts Umbrella has four locations in Vancouver and Surrey, as well as donor-funded programs at schools, community centers, neighborhood houses, and healthcare facilities across Metro Vancouver. We serve 24,000 young people every year, with 80% participating at little to no cost.

In April 2021, Arts Umbrella moved into a new home on Granville Island. This transformational opportunity allows us to further our vision for a better world where all young lives are inspired to pursue a lifelong journey towards self-expression, compassion, and humanity. It is our mission to be Canada’s leader in arts education for young people; to build community and deliver profound life experiences through our commitment to innovation, excellence, and inclusivity. Arts Umbrella is an organization full of heart, where self-expression and creativity are valued and nurtured.

Diversity & Inclusion

Arts Umbrella is dedicated to promoting diversity and inclusion. Our commitment is reflected in our programming, the audience we engage with, the students we serve, as well as the staff we employ. Diversity and inclusion in our organization means fostering a workplace in which individual differences are recognized, appreciated, and respected. We actively seek applications from Indigenous peoples, visible minorities, persons with disabilities, people of all sexual orientations and genders, and others with knowledge in diversity and inclusion to help us strengthen our commitment.

The Opportunity

Reporting to the Artistic Director, Theatre, Music and Film, the Admin Assistant, Theatre, Music and Film plays a key role in supporting the programming and administrative functions of the Theatre, Music and Film department.

In this role you will

• Assist the general administrative functions of the department including assisting with instructional staff attendance and substitutions

• Provide consistent communication to instructional staff on routine items

• Respond to related e-mails, in-person, or telephone inquiries

• Assist with scheduling, database entry, and proofing, ensuring accurate scheduling records

• Work as a part of the team in implementing Arts Umbrella’s unique and creative vision and communicate this to students and parents

• Report any unsafe conditions, practices Performs related duties in keeping with the purpose and accountabilities of the job

• Performs related duties in keeping with the purpose and accountabilities of the job

Here is what you bring

• Proven experience with MS Office products (Word, Excel, Outlook)

• Excellent communication skills, both written and oral

• Demonstrate ability to be organized, self-motivated, assertive, and capable of working with minimal supervision with a high degree of attention to detail

• Proven ability to operate well in a collaborative, high energy, dynamic work environment

• Strong multi-tasking skills and ability to prioritize

• Ability to deal with a diversity of people in a calm, courteous, and effective manner

• Experience with ActiveNet, HRIS, or other database and information systems is considered an asset.

• Previous Experience working with children and/or youth is an asset

The ideal candidate would also have a proven ability to inspire creativity in children and youth.

Candidates should also have an understanding of Arts Umbrella’s vision and mission and demonstrate the Standards for Instruction in their current practice.

Note to applicants: We kindly ask that applicants do not call or visit our office in person to enquire about the status of their application. Due to the volume of applications we receive, only shortlisted candidates will be contacted. Thank you for your understanding and cooperation.