Job Summary

We are currently hiring for Casual Clerks to join our team at Queen's Park located in New Westminster, B.C.

Detailed Overview

Participates as a member of the assigned team by performing a variety of clerical and secretarial duties such as performing word processing duties, data entry, gathering and compiling statistical information, processing and distributing documents, updating and maintaining client information, performing general timekeeping functions, performing reception duties, setting up and maintaining filing systems, and ordering office supplies.

Responsibilities

1. Performs word processing and data entry functions in a computerized environment; types a variety of documents such as correspondence, minutes, memos and reports from draft, copy or general instruction including graphical spreadsheets and statistical data using applicable software applications.
2. Gathers and compiles information such as client information and statistics; produces summary reports. Tracks changes for a variety of program data such as client rates, processes and distributes a variety of information and reports, downloads, reviews and forwards reports and maintains current client information.
3. Performs general record management duties such as setting up and maintaining filing systems for a variety of departmental files, correspondence and manuals; assembles files and record archives, conducts files searches, and distributes files.
4. Performs general timekeeping functions such as tracking hours worked and reviewing timesheets for accuracy; maintains payroll records and schedules for program staff.
5. Prepares various information/resource packages by updating, photocopying and collating packages for distribution to clients/families and others as required.
6. Performs reception duties such as directing calls, receiving and relaying messages and responding to in person and telephone inquiries; provides routine program information; refers problems as required.
7. Maintains supply levels and processes ordering for office supplies and equipment by following established procedures. Assists with general office equipment maintenance and informs of equipment/building maintenance and repair requirements.
8. Receives, sorts, distributes and sends incoming and outgoing mail, faxes and internal correspondence; picks up/delivers supplies and materials, and signs for receipt of packages and shipments as necessary.
9. Performs other related duties as assigned.

Qualifications

Education and Experience

Grade 12, plus an Office Administration Certificate and one (1) year's recent, related experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently and in cooperation with others.
• Ability to operate related equipment including relevant software applications.
• Ability to organize and prioritize.
• Ability to type at 50 wpm.
• Business writing skills.
• Knowledge of general office procedures.
• Ability to establish and maintain rapport with clients.
• Knowledge of medical terminology.
• Physical ability to perform the duties of the position.