Job ID

74810

Job Title

Program Administrator (JD0385)

Regular/Temporary

Regular

Location

HSC- Central Campus

Open Date

03/13/2026

Job Type

Limited Term (>12 months)

Close Date

03/19/2026

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Obs & Gyn

Full/Part Time

Full-Time

Salary Grade/Band

Grade 8

Salary Range

$28.90 - $43.51 (hourly)

Job Code

JD0385

Existing Vacancy

Yes - Newly Created Position

Contract Duration

24.4 Months

Target Number of Openings

1

Hours per Week

35

Posting Details

Schedule

Monday - Friday: 35 hours/830am-430pm/week/hybrid/3 days in office and 2 days remote

Education Level

Bachelor's Degree in a relevant field

Career Level

Requires a minimum of 3 years of relevant experience

Vacancy

This is a new role that is replacing a current vacancy to start early April

Job Description

PROGRAM ADMINISTRATOR (FELLOWSHIPS)

OBSTETRICS AND GYNECOLOGY

This position is supporting the Academic Department of Obstetrics and Gynecology within McMaster University and is sited at McMaster University Medical Centre.

About the Faculty:

McMaster University's Faculty of Health Sciences trains physicians, nurses, physiotherapists, occupational therapists, health care researchers, physician assistants and midwives to work together in teams, providing the finest patient care. Our pioneering education advances and our excellence in world-class research has consistently placed McMaster among the top 50 universities in the world for health and medicine.

About the Department:

The McMaster University Department of Obstetrics and Gynecology is a large multi-site department with over 100 geographically distributed full-time, part-time clinical and adjunct faculty located at two fully-affiliated teaching hospitals, community teaching hospitals and other distributed education sites. We are committed to providing excellent educational programs, leading edge basic science and health-care research and the highest quality in patient care. Our mission is education, research and effective care for women. We believe in operating in a service-oriented support model.

About the Role:

The Fellowships Program Administrator is accountable for developing, implementing, and maintaining the efficient operation of an academic program or department, and is responsible for providing overall administrative direction, including; coordinating all aspects of the program such as curriculum administration, implementation, promotion, onboarding of staff and Fellows, resource management, team leadership, and financial management.

Job Summary:

The Program Administrator is accountable for developing, implementing, and maintaining the efficient operation of an academic program or department. The Program Administrator provides operational and administrative leadership in support of program delivery, accreditation, and compliance requirements. The incumbent coordinates committee activities, prepares and maintains documentation, and supports leadership, faculty, postgraduate administrators, and fellows. The role is also accountable for monitoring project timelines, and ensuring the effective flow of communication among partners.

Representative Duties & Responsibilities:

• Reporting to the Director of Administration, the Program Administrator will work in partnership with Fellowship Program Directors to support the operational and academic administration of individual Fellowship programs.

• Provide administrative direction regarding the goals and objectives of the program by examining, reviewing, and assessing long-term and immediate needs.

• Identify and analyze problems with the program and prepare recommendations for review and approval by the Program Director.

• Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.

• Counsel learners to ensure that they understand that course and program selections adhere to established academic, prerequisite, and graduation requirements.

• Provide current and prospective Fellows with information regarding program policies, application processes, and program expectations.

• Collaborate with faculty and academic departments to stay informed on curriculum developments and program modifications.

• In partnership with PGME, and the Program Director, serve as the liaison with external government agencies and international sponsoring bodies to coordinate funding, documentation, reporting requirements, and compliance for sponsored Fellows.

• Plan and coordinate arrangements for annual events and meetings through development estimates of time, resources, and budgets for various program activities and events.

• Implement and maintain the program budget. Create financial projections and makes adjustments to the program budget throughout the fiscal year.

• Act as a mediator between faculty, PGME, and Fellows when dealing with various issues, including but not limited to, special accommodations, scheduling conflicts, evaluations, etc.

• Demonstrate flexibility and adaptability in supporting the development and implementation of new programs and initiatives as the department continues to grow and evolve.

• Gather and compile information required for a variety of documents and reports, including but not limited to, program accreditation, appointments, policy review, committee meeting minutes, etc.

• Provide administrative support to the Department's Associate Chair of Education.

• Create, update, and maintain content for the program website.

• Review and evaluate academic records to ensure learners are eligible for the program

• Facilitate learning environment surveys to ensure that academic programs are meeting the needs and objectives of both the Fellows and the program.

• Oversee and coordinate education events, tutorials, academic half-days and other learning and research initiatives.

• Develop, plan, and coordinate rotation schedules for Fellows at multiple sites.

• Establish and maintain accurate electronic and physical filing systems, including the ongoing management and updating of program databases.

• Set up, use, and troubleshoot teleconferencing and videoconferencing equipment.

Leadership:

• Provide direction to others on how to carry out work tasks.
• Provide orientation and show procedures to others.
• Ongoing responsibility for supervising the education team.

Qualifications:

• Bachelor's degree in a relevant field.
• Requires a minimum of 3 years of relevant experience.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

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Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

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