About the role
Your New Company A global, highly respected organization within the insurance and financial services sector is seeking a Legal Executive Assistant to join its Legal & Compliance team in Toronto. This organization operates across multiple international jurisdictions and is known for its strong governance standards, collaborative culture, and commitment to innovation, including the use of AI tools and technology. This is an excellent opportunity to join a growing legal team with exposure to complex regulatory environments and cross-border operations.
Your New Role As the Legal Executive Assistant, you will provide a mix of legal, regulatory, and executive administrative support to the Legal & Compliance team. Reporting directly to the Head of Legal, you will play a critical role in ensuring regulatory compliance, managing documentation, and supporting governance processes. This is a fast-paced, detail-oriented position that requires strong organizational skills and the ability to manage strict regulatory deadlines. This is a hybrid role based in Toronto, with 3 days onsite (Monday–Wednesday) and standard business hours of 8:30 AM – 5:00 PM, with some flexibility depending on business needs. Key Responsibilities Prepare and file insurance license applications and renewals across multiple jurisdictions Assist with regulatory and corporate filings, ensuring accuracy and timeliness Coordinate and respond to requests from various regulatory bodies Maintain and organize contractual documentation and legal records Support Board and committee meetings, including scheduling, preparation of materials, and minute-taking Coordinate quarterly meetings, including logistics, documentation, and follow-ups Provide administrative support including calendar management, travel coordination, and team support Prepare professional presentations and reports (PowerPoint, Excel, Word) Assist with onboarding and offboarding processes for team members Manage filing, archiving, and document comparison tasks Support corporate governance initiatives and special projects Become a subject matter resource for internal systems (e.g., expenses and legal entity tools)
What You’ll Need to Succeed 5+ years of experience in a legal assistant, executive assistant, or paralegal capacity Strong experience with regulatory filings, licensing, or compliance-related processes Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Excellent written and verbal communication skills Exceptional attention to detail and accuracy Strong organizational and time management skills with the ability to meet tight deadlines Ability to multitask and adapt in a fast-paced, high-pressure environment A proactive, self-starter mindset with strong ownership of work Nice to Have Experience in insurance, reinsurance, or financial services Paralegal certification Exposure to corporate governance (Board materials, minutes, resolutions) Familiarity with expense or legal entity management systems Commissioner of Oaths designation Interest or experience using AI tools in the workplace
What You’ll Get in Return Competitive hourly compensation Opportunity to work within a global organization with international exposure Experience working in a highly regulated legal and compliance environment Collaborative and supportive team culture Opportunity to build a strong network within legal and compliance
What You Need to Do Now If you’re interested in this opportunity, click apply now to submit your resume, or reach out directly for more information. If this position isn’t quite right but you are open to new opportunities within legal support, compliance, or executive administration, feel free to get in touch for a confidential conversation.
Not the right fit? Search for Legal Assistant jobs in Toronto, Ontario, Canada
About Hays
We are leaders in specialist recruitment and workforce solutions, offering advisory services such as learning and skill development, career transitions and employer brand positioning.
As the Leadership Partner to our customers, we invest in lifelong partnerships that empower people and businesses to succeed. We help you achieve your career goals and deliver your business needs by combining meaningful innovation with our global scale and insights.
Last year we helped over 280,000 people find their next career. Join the millions of people around the world that our specialist recruitment consultants provide with up-to-date information on career options, interesting insights and specific industry trends.
We help our customers define and implement strategies to create inclusive and equitable workplaces. Through harnessing and analysing data, we support business decision making and advise on how to access Talent Networks. We also assist in identifying attractive employer propositions by truly understanding a company’s identity, and support clients with all aspects of their Early Careers proposition, from strategic planning through to operational execution.
Hays is the market leader in the UK and Asia Pacific and one of the market leaders in Continental Europe and Latin America. The c.12,800 people we employ around the world partner with clients and candidates to power the world of work. Every day our expert consultants help thousands of candidates find their next role, and they also help clients reshape workforces and deal with talent shortages. In the year to 30 June 2021, we placed 77,000 people in permanent jobs and 244,000 people into temporary roles. For more information about our global network, strategy and Group financial results, visit www.haysplc.com
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About the role
Your New Company A global, highly respected organization within the insurance and financial services sector is seeking a Legal Executive Assistant to join its Legal & Compliance team in Toronto. This organization operates across multiple international jurisdictions and is known for its strong governance standards, collaborative culture, and commitment to innovation, including the use of AI tools and technology. This is an excellent opportunity to join a growing legal team with exposure to complex regulatory environments and cross-border operations.
Your New Role As the Legal Executive Assistant, you will provide a mix of legal, regulatory, and executive administrative support to the Legal & Compliance team. Reporting directly to the Head of Legal, you will play a critical role in ensuring regulatory compliance, managing documentation, and supporting governance processes. This is a fast-paced, detail-oriented position that requires strong organizational skills and the ability to manage strict regulatory deadlines. This is a hybrid role based in Toronto, with 3 days onsite (Monday–Wednesday) and standard business hours of 8:30 AM – 5:00 PM, with some flexibility depending on business needs. Key Responsibilities Prepare and file insurance license applications and renewals across multiple jurisdictions Assist with regulatory and corporate filings, ensuring accuracy and timeliness Coordinate and respond to requests from various regulatory bodies Maintain and organize contractual documentation and legal records Support Board and committee meetings, including scheduling, preparation of materials, and minute-taking Coordinate quarterly meetings, including logistics, documentation, and follow-ups Provide administrative support including calendar management, travel coordination, and team support Prepare professional presentations and reports (PowerPoint, Excel, Word) Assist with onboarding and offboarding processes for team members Manage filing, archiving, and document comparison tasks Support corporate governance initiatives and special projects Become a subject matter resource for internal systems (e.g., expenses and legal entity tools)
What You’ll Need to Succeed 5+ years of experience in a legal assistant, executive assistant, or paralegal capacity Strong experience with regulatory filings, licensing, or compliance-related processes Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Excellent written and verbal communication skills Exceptional attention to detail and accuracy Strong organizational and time management skills with the ability to meet tight deadlines Ability to multitask and adapt in a fast-paced, high-pressure environment A proactive, self-starter mindset with strong ownership of work Nice to Have Experience in insurance, reinsurance, or financial services Paralegal certification Exposure to corporate governance (Board materials, minutes, resolutions) Familiarity with expense or legal entity management systems Commissioner of Oaths designation Interest or experience using AI tools in the workplace
What You’ll Get in Return Competitive hourly compensation Opportunity to work within a global organization with international exposure Experience working in a highly regulated legal and compliance environment Collaborative and supportive team culture Opportunity to build a strong network within legal and compliance
What You Need to Do Now If you’re interested in this opportunity, click apply now to submit your resume, or reach out directly for more information. If this position isn’t quite right but you are open to new opportunities within legal support, compliance, or executive administration, feel free to get in touch for a confidential conversation.
Not the right fit? Search for Legal Assistant jobs in Toronto, Ontario, Canada
About Hays
We are leaders in specialist recruitment and workforce solutions, offering advisory services such as learning and skill development, career transitions and employer brand positioning.
As the Leadership Partner to our customers, we invest in lifelong partnerships that empower people and businesses to succeed. We help you achieve your career goals and deliver your business needs by combining meaningful innovation with our global scale and insights.
Last year we helped over 280,000 people find their next career. Join the millions of people around the world that our specialist recruitment consultants provide with up-to-date information on career options, interesting insights and specific industry trends.
We help our customers define and implement strategies to create inclusive and equitable workplaces. Through harnessing and analysing data, we support business decision making and advise on how to access Talent Networks. We also assist in identifying attractive employer propositions by truly understanding a company’s identity, and support clients with all aspects of their Early Careers proposition, from strategic planning through to operational execution.
Hays is the market leader in the UK and Asia Pacific and one of the market leaders in Continental Europe and Latin America. The c.12,800 people we employ around the world partner with clients and candidates to power the world of work. Every day our expert consultants help thousands of candidates find their next role, and they also help clients reshape workforces and deal with talent shortages. In the year to 30 June 2021, we placed 77,000 people in permanent jobs and 244,000 people into temporary roles. For more information about our global network, strategy and Group financial results, visit www.haysplc.com