About the role
About Us
We are a thriving interdisciplinary team of planners, urban designers and community engagement specialists. We have evolved through the diversity and complexity of our projects and the capabilities and experiences of the people who work here. We have grown through our in-depth understanding of policy process and industry best practices. Big or small, our projects range from residential to institutional and commercial.
We collaborate with team members of different disciplines, challenged every day by the diversity and impact of the work we do. This ensures that our clients receive the highest quality of service. Applications are approved. Visions are realized. Communities are informed. Projects move steadily forward with maximum efficiency, creativity, and a success rate that makes us all proud. We are looking for an Operations Coordinator for our Toronto office, that has 2+ years of experience, to join our collaborative planning consulting firm. This is an in-office, 4 days per week position.
About You
You are a highly organized and detail-oriented administrative professional. Reporting to the Director, Finance & Operations, you will support the Toronto office operations and project teams in their daily functions. This role is incredibly dynamic and requires supporting office events, facilities management, sponsorships and memberships, the ability to support administrative and operational functions of a project planning team and will liaise with a range of internal staff and external clients and vendors.
What you will be doing
- Assist project teams with a variety of project and administrative tasks.
- Responsible for office management duties at the Toronto office and backup for Hamilton office.
- Support internal and external Toronto event management support including setup, coordination and online registration for events and seminars.
- Responsible for in-office tech support, such as Microsoft Teams conferencing equipment, or other general inquiries.
- Manage service contracts, i.e., company auto leasing, various insurance and other transportation services.
- Assist in preparation of materials for tribunal hearings such as affidavits, witness statements, duty forms, submissions.
- Maintain and update Lobbyist Registry for applicable municipalities.
- Responsible for staff professional membership/renewal fees, company donations and sponsorships program management.
- Manage registration and licensing for Zoom, Uber, Presto, Loop Up Conferencing.
- Assist the finance team with organizing expenses, client collection, invoicing and e-deposits.
- Other duties as required.
What would make me the right fit for the role?
- Minimum of two years of experience in an administrative support or executive assistant position ideally in a consulting or professional services firm.
- Diploma or certificate in administrative studies or a related program or equivalent experience.
- Experience with Microsoft O365, Outlook calendar management for multiple inboxes.
- Familiarity with both Mac OS and Windows PC platforms.
- Proficiency with Excel, Word, PowerPoint and Adobe is required.
- Proficiency and ability to help troubleshoot conferencing software such as Microsoft Teams, Zoom, Webex, and other platforms as required.
- Agile in resolving problems, dealing with unexpected issues, and diligent in following tasks through to completion.
- Possess well-developed organizational and time management skills in order to manage multiple priorities with ease to meet tight deadlines.
- A confident self-starter, who can work well both independently and in a team environment.
- Detail-oriented, adaptable, and able to handle confidential information while prioritizing and multitasking effectively.
- Excellent interpersonal skills and ability to build strong relationships with stakeholders.
- Ability to travel to the Toronto office weekly, 4 days a week.
- Ability to travel to our Hamilton office as needed.
- Commissioner of taking affidavits is an asset or willing to be a Commissioner for taking affidavits.
If this sounds like you, and you are interested in this position, we’d like to hear from you. Email us using subject: Bousfields Operations Coordinator, with your resume and an introduction of who you are to careers@bousfields.ca. If we think you might be a good fit for our team, we’ll get in touch and set up a time to meet in-person.
Please note, only those selected for an interview will be contacted.
Bousfields is an equal opportunity employer which values diversity in the workplace. We are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.
About Bousfields Inc.
Bousfields Inc. is one of the pre-eminent community planning firms in Ontario with special expertise in urban design, planning policy, community design, development approvals, community consultation and project management.
Bousfields offers a full range of land use planning and urban design services to the development industry, municipalities and government agencies. The firm remains small enough to ensure that each project is managed directly by one of the senior practitioners in the firm. In addition, as land use planning and urban design specialists, the firm is frequently a prominent team player within multi-disciplinary consortiums of firms having complementary skills. We quite often act as the prime facilitator or project manager coordinating the overall project design and working with a number of different landowners and municipal staff.
The partners and associates often represent the interests of public and private sector clients through expert testimony at the Ontario Municipal Board and other tribunals. The firm’s reputation and integrity has contributed to a very high success rate in achieving approvals, while addressing the public policy framework and the public interest.
About the role
About Us
We are a thriving interdisciplinary team of planners, urban designers and community engagement specialists. We have evolved through the diversity and complexity of our projects and the capabilities and experiences of the people who work here. We have grown through our in-depth understanding of policy process and industry best practices. Big or small, our projects range from residential to institutional and commercial.
We collaborate with team members of different disciplines, challenged every day by the diversity and impact of the work we do. This ensures that our clients receive the highest quality of service. Applications are approved. Visions are realized. Communities are informed. Projects move steadily forward with maximum efficiency, creativity, and a success rate that makes us all proud. We are looking for an Operations Coordinator for our Toronto office, that has 2+ years of experience, to join our collaborative planning consulting firm. This is an in-office, 4 days per week position.
About You
You are a highly organized and detail-oriented administrative professional. Reporting to the Director, Finance & Operations, you will support the Toronto office operations and project teams in their daily functions. This role is incredibly dynamic and requires supporting office events, facilities management, sponsorships and memberships, the ability to support administrative and operational functions of a project planning team and will liaise with a range of internal staff and external clients and vendors.
What you will be doing
- Assist project teams with a variety of project and administrative tasks.
- Responsible for office management duties at the Toronto office and backup for Hamilton office.
- Support internal and external Toronto event management support including setup, coordination and online registration for events and seminars.
- Responsible for in-office tech support, such as Microsoft Teams conferencing equipment, or other general inquiries.
- Manage service contracts, i.e., company auto leasing, various insurance and other transportation services.
- Assist in preparation of materials for tribunal hearings such as affidavits, witness statements, duty forms, submissions.
- Maintain and update Lobbyist Registry for applicable municipalities.
- Responsible for staff professional membership/renewal fees, company donations and sponsorships program management.
- Manage registration and licensing for Zoom, Uber, Presto, Loop Up Conferencing.
- Assist the finance team with organizing expenses, client collection, invoicing and e-deposits.
- Other duties as required.
What would make me the right fit for the role?
- Minimum of two years of experience in an administrative support or executive assistant position ideally in a consulting or professional services firm.
- Diploma or certificate in administrative studies or a related program or equivalent experience.
- Experience with Microsoft O365, Outlook calendar management for multiple inboxes.
- Familiarity with both Mac OS and Windows PC platforms.
- Proficiency with Excel, Word, PowerPoint and Adobe is required.
- Proficiency and ability to help troubleshoot conferencing software such as Microsoft Teams, Zoom, Webex, and other platforms as required.
- Agile in resolving problems, dealing with unexpected issues, and diligent in following tasks through to completion.
- Possess well-developed organizational and time management skills in order to manage multiple priorities with ease to meet tight deadlines.
- A confident self-starter, who can work well both independently and in a team environment.
- Detail-oriented, adaptable, and able to handle confidential information while prioritizing and multitasking effectively.
- Excellent interpersonal skills and ability to build strong relationships with stakeholders.
- Ability to travel to the Toronto office weekly, 4 days a week.
- Ability to travel to our Hamilton office as needed.
- Commissioner of taking affidavits is an asset or willing to be a Commissioner for taking affidavits.
If this sounds like you, and you are interested in this position, we’d like to hear from you. Email us using subject: Bousfields Operations Coordinator, with your resume and an introduction of who you are to careers@bousfields.ca. If we think you might be a good fit for our team, we’ll get in touch and set up a time to meet in-person.
Please note, only those selected for an interview will be contacted.
Bousfields is an equal opportunity employer which values diversity in the workplace. We are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.
About Bousfields Inc.
Bousfields Inc. is one of the pre-eminent community planning firms in Ontario with special expertise in urban design, planning policy, community design, development approvals, community consultation and project management.
Bousfields offers a full range of land use planning and urban design services to the development industry, municipalities and government agencies. The firm remains small enough to ensure that each project is managed directly by one of the senior practitioners in the firm. In addition, as land use planning and urban design specialists, the firm is frequently a prominent team player within multi-disciplinary consortiums of firms having complementary skills. We quite often act as the prime facilitator or project manager coordinating the overall project design and working with a number of different landowners and municipal staff.
The partners and associates often represent the interests of public and private sector clients through expert testimony at the Ontario Municipal Board and other tribunals. The firm’s reputation and integrity has contributed to a very high success rate in achieving approvals, while addressing the public policy framework and the public interest.