About the Job

Job Description:

• We are looking for an experienced Administrative Assistant to assist with the daily office needs and manage our company’s general administrative activities.
• Receptionist responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems.
• The ideal candidate should be responsible, and efficient, have excellent oral and written communication skills, strong time management and problem-solving skills, and be able to organize their work using tools, like MS Excel and office equipment.
• If you also have previous experience as a Secretary or Receptionist and/or possess a Bachelor's Degree or Diploma in Marketing or Business Administration, we’d like to meet you.
• Ultimately, a successful Receptionist should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments.
• Write and distribute emails, correspondence memos, letters, and forms.
• Assist in the preparation of regularly scheduled reports.
• Update and maintain office policies and procedures.
• Order and receive office supplies.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Requirements:

• Experience as a receptionist is strongly preferred
• Proficiency in MS Office (MS Word, MS Excel)
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.