Join the City of Medicine Hat as an Administrative Support IV

Full Time, Temporary (Up to 6 months), Onsite

Are you an organized and detail-oriented professional with a passion for community development? The City of Medicine Hat is seeking a dedicated Administrative Support IV to join our Community Development Department. If you thrive in a dynamic environment, enjoy working with a diverse team, and excel at being organized, this could be the ideal opportunity for you!

Your key responsibilities

• Provide reception services, answer inquiries, and direct requests to the appropriate department.
• Manage information flow through phone, email, and other correspondence.
• Research, compile, and prepare reports and presentations as needed.
• Perform financial tasks, including invoicing, cash handling, and banking.
• Coordinate ticket and pass sales, as well as employee travel arrangements.
• Handle personnel-related duties, such as payroll issues and onboarding new employees.
• Assist with contract preparation and maintain communication with contracted agencies.
• Prepare meeting agendas, attend meetings, and transcribe minutes.
• Maintain filing systems and ensure efficient office supply and equipment management.
• Comply with Occupational Health and Safety standards.

What you bring

• Strong skills in Microsoft Office, ERP systems, and other office productivity software.
• Excellent customer service practices, along with strong administrative and personnel management techniques.
• A proactive approach to learning departmental procedures and applying City policies.
• Self-motivation with the ability to make sound decisions independently.
• Strong written and verbal communication skills to interact effectively with colleagues and the public.
• Exceptional interpersonal skills and the ability to work well within a team environment.
• Strong planning and organizational abilities to ensure efficient workflow.

Qualifications

• A one-year Certificate in Office Technology (or equivalent) from a recognized post-secondary institution.
• Minimum of two years of administrative support experience, including direct customer service.
• An equivalent combination of management-approved training and experience may be considered.

Why join us?

-**Make a difference:**Contribute to the growth and development of our employees, fostering a culture of continuous learning and professional advancement. -**Collaborative environment:**Work alongside passionate professionals dedicated to achieving excellence and driving positive change within the organization. -**Career growth opportunities:**Access to ongoing training, development programs and advancement opportunities to support your professional growth and career aspirations. -**Competitive rate of pay:**Starting at $32.85

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