Associate, Workplace Experience
Top Benefits
About the role
Are you looking to join one of Greater Toronto’s Top 2025 Employers?
The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
Job Summary This position is responsible for acting as a first point of contact/brand ambassador at the main reception for members, staff and visitors while always ensuring to provide an exceptional customer experience.
This position is also responsible for coordinating internal meeting food and beverage services ensuring quality and service levels are maintained at the highest levels and resolves any issues as required. Ensures meeting rooms are prepared to receive catered food and beverages at required times and cleaned at end of each meeting. Also ensures that all kitchenettes & meeting rooms are stocked and maintained always ensuring a clean and professional environment. Orders supplies and coordinates equipment repairs as required.
This position is responsible for coordinating part-time staff to work evening and weekend events.
This position also provides support for ad hoc Workplace Experience requests from across the organization.
Note
- This is a five (5) day per week, (Monday – Friday) on-site position and is not eligible to participate in remote/hybrid work policies.
- The typical working hours for this role are 9:15 a.m. to 5:30 p.m.
- Flexibility around the typical hours may be required on occasion based on operational requirements
How you will make a difference Reception
- Act as first point of contact/brand ambassador at reception desk, greeting and directing visitors while providing an exceptional customer experience. Ensures meeting hosts are notified of guests’ arrival and that all security measures if required, are handled in compliance with OMA protocols and policies.
- Assists with meeting room bookings as required and is responsible for keeping the meeting rooms maintained to standards throughout the day.
- Responsible for coordinating part-time staff to work evening and weekend events.
Catering
- Coordinates OMA internal meeting food and beverage services ensuring quality and service levels are maintained at the highest levels and resolves any issues as required
- Ensures meeting rooms are prepared to receive catered food and beverages at required times and cleaned at end of each meeting.
Ensures all kitchenettes & meeting rooms are stocked and maintained, always ensuring a clean and professional environment. Orders supplies and coordinates equipment repairs as required.
Facilities
- Provide support for ad hoc workplace experience requests from across the organization.
Administrative Support
- Provides general administrative support for other members of the People & Culture division as required.
Requirements That Are Important To Us
- High school diploma
- Two to three (2-3) years relevant experience
What do we have to offer you?
- A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
- A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
- An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
- A commitment to growth and development through paid professional development and continuous in-house learning
- A friendly and flexible hybrid work environment
- Competitive salary and bonus program
- Exceptional group benefits package, including a spending account and a robust wellness program
- An organization that has been recognized as a Greater Toronto’s Top Employers for five consecutive years.
As a condition of employment, OMA conducts background checks and reference checks for all open positions.
Facebook | Twitter | Instagram | YouTube | LinkedIn We're excited to share this opportunity, which is for an existing vacancy on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.
The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.
About Ontario Medical Association
The Ontario Medical Association (OMA) represents more than 40,000 physicians and medical students across the province. Ontario’s doctors work closely with patients to encourage healthy living practices and illness prevention. In addition to delivering front-line services to patients, Ontario’s doctors play a significant role in helping shape health-care policy, as well as implementing initiatives that strengthen and enhance Ontario’s health care system.
The Ontario Medical Association (OMA) represents the political, clinical and economic interests of the province's medical profession. Founded in 1880 as a voluntary association of the province's physicians, the OMA has from its beginning played a vital role in the development and promotion of health-care services across Ontario.
Associate, Workplace Experience
Top Benefits
About the role
Are you looking to join one of Greater Toronto’s Top 2025 Employers?
The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
Job Summary This position is responsible for acting as a first point of contact/brand ambassador at the main reception for members, staff and visitors while always ensuring to provide an exceptional customer experience.
This position is also responsible for coordinating internal meeting food and beverage services ensuring quality and service levels are maintained at the highest levels and resolves any issues as required. Ensures meeting rooms are prepared to receive catered food and beverages at required times and cleaned at end of each meeting. Also ensures that all kitchenettes & meeting rooms are stocked and maintained always ensuring a clean and professional environment. Orders supplies and coordinates equipment repairs as required.
This position is responsible for coordinating part-time staff to work evening and weekend events.
This position also provides support for ad hoc Workplace Experience requests from across the organization.
Note
- This is a five (5) day per week, (Monday – Friday) on-site position and is not eligible to participate in remote/hybrid work policies.
- The typical working hours for this role are 9:15 a.m. to 5:30 p.m.
- Flexibility around the typical hours may be required on occasion based on operational requirements
How you will make a difference Reception
- Act as first point of contact/brand ambassador at reception desk, greeting and directing visitors while providing an exceptional customer experience. Ensures meeting hosts are notified of guests’ arrival and that all security measures if required, are handled in compliance with OMA protocols and policies.
- Assists with meeting room bookings as required and is responsible for keeping the meeting rooms maintained to standards throughout the day.
- Responsible for coordinating part-time staff to work evening and weekend events.
Catering
- Coordinates OMA internal meeting food and beverage services ensuring quality and service levels are maintained at the highest levels and resolves any issues as required
- Ensures meeting rooms are prepared to receive catered food and beverages at required times and cleaned at end of each meeting.
Ensures all kitchenettes & meeting rooms are stocked and maintained, always ensuring a clean and professional environment. Orders supplies and coordinates equipment repairs as required.
Facilities
- Provide support for ad hoc workplace experience requests from across the organization.
Administrative Support
- Provides general administrative support for other members of the People & Culture division as required.
Requirements That Are Important To Us
- High school diploma
- Two to three (2-3) years relevant experience
What do we have to offer you?
- A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
- A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
- An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
- A commitment to growth and development through paid professional development and continuous in-house learning
- A friendly and flexible hybrid work environment
- Competitive salary and bonus program
- Exceptional group benefits package, including a spending account and a robust wellness program
- An organization that has been recognized as a Greater Toronto’s Top Employers for five consecutive years.
As a condition of employment, OMA conducts background checks and reference checks for all open positions.
Facebook | Twitter | Instagram | YouTube | LinkedIn We're excited to share this opportunity, which is for an existing vacancy on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.
The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.
About Ontario Medical Association
The Ontario Medical Association (OMA) represents more than 40,000 physicians and medical students across the province. Ontario’s doctors work closely with patients to encourage healthy living practices and illness prevention. In addition to delivering front-line services to patients, Ontario’s doctors play a significant role in helping shape health-care policy, as well as implementing initiatives that strengthen and enhance Ontario’s health care system.
The Ontario Medical Association (OMA) represents the political, clinical and economic interests of the province's medical profession. Founded in 1880 as a voluntary association of the province's physicians, the OMA has from its beginning played a vital role in the development and promotion of health-care services across Ontario.