Volunteer ESL-SAP Tutor Program Assistant
About the role
Position Information
Position Number
L00060
Position Title
Volunteer ESL-SAP Tutor Program Assistant
Division/Portfolio
Continuing Studies and Corporate Training
Department/Program
C/S Administration
Location
Salmon Arm
Other Flexible Work Options
Your Opportunity
Under the limited supervision of the Program Administrator, coordinates the Volunteer ESL-SAP Tutor Program by assisting the instructor with: recruitment, screening and matching of English as a Second Language tutors; and on-going workshops for tutors; administering initial intake procedure; monitoring matches; program promotion; organizing field trips and guest speakers; as well as maintaining necessary records, reporting and tracking budget information.
Functions and Duties
- Recruits and screens potential ESL-SAP tutors by:
-
advertising in appropriate newspapers;
-
speaking at public information meetings and service clubs;
-
responding to telephone inquiries;
-
interviewing potential tutors and making recommendations to the Instructor.
- Supports the Instructor to establish logistical details related to initial training sessions and on-going workshops by:
-
making room reservations;
-
advising the participants of the date, time and place of the program;
-
ensuring the appropriate equipment is available.
-
Responds to initial telephone inquiries from potential learners and tutors.
-
Assists the Instructor with intake procedures, including completion of settlement plans in reporting database and providing local service information. This position is specifically excluded from making any interpretation relating to the inventory.
-
Assists the Instructor with matching learners and tutors.
-
Monitors learner/tutor pairs and refers learning problems to the Instructor.
-
Maintains a collection of learning resources for the tutors and learners.
-
Sets-up and maintains records relating to the program including budget information and expenditures and manages expense claims.
-
Keeps a record and reports training time, tutoring time, and co-ordination time.
-
Promotes the program in the community.
-
Arranges and facilitates at least monthly field trips, guest speakers or other events for learners
-
Performs other duties as assigned.
Education and Experience
Graduation from a two-year community college program or equivalent in a related area. Minimum of 1 year and up to, but not exceeding, 2 years of relevant experience in the field.
Preferred: Experience working with volunteers and immigrants as well as interacting with the general public and governmental agencies. Must be available for some evening and weekend hours.
Skills and Abilities
-
Strong written and verbal communication skills
-
Ability to communicate in plain English
-
Awareness of adult literacy issues and refugee and immigrant experiences
-
Ability to develop and maintain a close liaison with the community
-
Excellent interpersonal skills and judgment.
-
Ability to deal tactfully and diplomatically with internal and external contacts
-
Able to work effectively both independently and as part of a team with an aptitude for working in a collegial and collaborative environment
-
Demonstrated time management skills with the ability to stay organized and prioritize tasks
-
Competence and proficiency in the use of computer systems and software including Microsoft Office (Word, Excel, PowerPoint, Access and Outlook) and internet
-
Experience with social media platforms
Preferred Qualifications
Desired Start Date
08/25/2025
Position End Date (if temporary)
03/31/2028
Schedule
14 hours/week
This position is a continuing position. However, it does not operate year-round. The exact appointment start and end dates are determined each year
Annual Salary/Hourly Rate
30.74-$35.07/hour
Appointment Type
Support - Sessional Part-time
Special Instructions to Applicants
Please note: this position is externally funded and is subject to operational needs and is based on the length of the specific contract and whether such contract is renewed. Employees who are hired for externally funded positions are not entitled to bumping rights or severance as per the BCGEU Support Staff Collective Agreement (Letter of Understanding #10).
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.
Employee Group
Support
Posting Detail Information
Competition Number
C003177
Number of Vacancies
1
Posting Open Date
07/31/2025
Posting Closing Date
08/10/2025
Open Until Filled
No
Inclusion Statement
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.
Volunteer ESL-SAP Tutor Program Assistant
About the role
Position Information
Position Number
L00060
Position Title
Volunteer ESL-SAP Tutor Program Assistant
Division/Portfolio
Continuing Studies and Corporate Training
Department/Program
C/S Administration
Location
Salmon Arm
Other Flexible Work Options
Your Opportunity
Under the limited supervision of the Program Administrator, coordinates the Volunteer ESL-SAP Tutor Program by assisting the instructor with: recruitment, screening and matching of English as a Second Language tutors; and on-going workshops for tutors; administering initial intake procedure; monitoring matches; program promotion; organizing field trips and guest speakers; as well as maintaining necessary records, reporting and tracking budget information.
Functions and Duties
- Recruits and screens potential ESL-SAP tutors by:
-
advertising in appropriate newspapers;
-
speaking at public information meetings and service clubs;
-
responding to telephone inquiries;
-
interviewing potential tutors and making recommendations to the Instructor.
- Supports the Instructor to establish logistical details related to initial training sessions and on-going workshops by:
-
making room reservations;
-
advising the participants of the date, time and place of the program;
-
ensuring the appropriate equipment is available.
-
Responds to initial telephone inquiries from potential learners and tutors.
-
Assists the Instructor with intake procedures, including completion of settlement plans in reporting database and providing local service information. This position is specifically excluded from making any interpretation relating to the inventory.
-
Assists the Instructor with matching learners and tutors.
-
Monitors learner/tutor pairs and refers learning problems to the Instructor.
-
Maintains a collection of learning resources for the tutors and learners.
-
Sets-up and maintains records relating to the program including budget information and expenditures and manages expense claims.
-
Keeps a record and reports training time, tutoring time, and co-ordination time.
-
Promotes the program in the community.
-
Arranges and facilitates at least monthly field trips, guest speakers or other events for learners
-
Performs other duties as assigned.
Education and Experience
Graduation from a two-year community college program or equivalent in a related area. Minimum of 1 year and up to, but not exceeding, 2 years of relevant experience in the field.
Preferred: Experience working with volunteers and immigrants as well as interacting with the general public and governmental agencies. Must be available for some evening and weekend hours.
Skills and Abilities
-
Strong written and verbal communication skills
-
Ability to communicate in plain English
-
Awareness of adult literacy issues and refugee and immigrant experiences
-
Ability to develop and maintain a close liaison with the community
-
Excellent interpersonal skills and judgment.
-
Ability to deal tactfully and diplomatically with internal and external contacts
-
Able to work effectively both independently and as part of a team with an aptitude for working in a collegial and collaborative environment
-
Demonstrated time management skills with the ability to stay organized and prioritize tasks
-
Competence and proficiency in the use of computer systems and software including Microsoft Office (Word, Excel, PowerPoint, Access and Outlook) and internet
-
Experience with social media platforms
Preferred Qualifications
Desired Start Date
08/25/2025
Position End Date (if temporary)
03/31/2028
Schedule
14 hours/week
This position is a continuing position. However, it does not operate year-round. The exact appointment start and end dates are determined each year
Annual Salary/Hourly Rate
30.74-$35.07/hour
Appointment Type
Support - Sessional Part-time
Special Instructions to Applicants
Please note: this position is externally funded and is subject to operational needs and is based on the length of the specific contract and whether such contract is renewed. Employees who are hired for externally funded positions are not entitled to bumping rights or severance as per the BCGEU Support Staff Collective Agreement (Letter of Understanding #10).
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.
Employee Group
Support
Posting Detail Information
Competition Number
C003177
Number of Vacancies
1
Posting Open Date
07/31/2025
Posting Closing Date
08/10/2025
Open Until Filled
No
Inclusion Statement
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.