ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

The incumbent will assist and support theDirector, Legal Talentwith the administrative and logistical aspects of student and associate recruitment, guidance, evaluation, professional training and mentoring.

RESPONSIBILITIES

STAFFING

• Coordinate the staffing process for law students, articling students, and associates (postings, applicant database (ViRecruit), interviews, follow-ups, hiring packages, and orientation sessions):
• Assist in preparing job postings
• With the help of the Marketing department, assist with providing information to post on social media regarding recruitment
• Participate in the development of strategies to maximize the firm’s exposure with students and coordinate sponsorship requests related to recruiting in law schools
• Coordinate meetings for the Recruitment Committee and manage required logistics
• Coordinate internal interviews and follow-up with students during the studentrecruitment process
• Assist with all logistical and organizational aspects of recruitment activities within the firm and with different universities (i.e., career fairs, conferences, interview simulations, cocktail receptions, etc.)
• Draft and send acceptance and refusal letters
• Help coordinate the onboarding & orientation of new students, articling students and associates

EVALUATION

• Use the ViDesktop software to collect and compile evaluation data
• Prepare evaluation reports
• Plan evaluation meetings and do the follow-up
• Coordinate and do follow-ups related to the students’ evaluation process

TRAINING PROGRAM

• Coordinate and manage follow-ups related to the summer and articling student training programs
• Coordinate and do follow-ups related to the mentoring program and articling internship supervisor program with students
• Manage the incoming correspondence from the Bar during professional internships (training type, internship agreement, evaluation forms for the internship supervisor, professional liability accreditation, internship completion accreditation)
• Manage the continuing education process for associates and partners (make the connection between the Bar and the recognition of internal training programs)
• Coordinate all internal meetings and training programs related to professional development
• Coordinate ongoing mentoring and business development programs for associates
• Participate in special projects from the professional development department, as needed

OTHER

• Help prepare special events for law students and articling students organized by the firm
• Manage the duty counsel rotational schedule
• Participate and coordinate other legal talent projects and initiatives
• Any other duties as required

QUALIFICATIONS

• Able to communicate effectively with other firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
• Able to apply ethical behaviour and capacity to handle highly sensitive information
• Effective process management and planning
• Thoroughness and a meticulous eye for detail
• Able to be proactive, and to work independently, as well as in a team environment
• Able to prioritize, meet deadlines and handle stress in a business-like manner
• Able to build external partnerships and to negotiate with vendors
• Able to adapt to various “client” profiles (academic directors in university settings, students, lawyers and partners)
• Acute understanding of issues involved in professional services in general, and of the legal environment, in particular
• Sound knowledge of Microsoft Office; knowledge of viDesktop and viRecruit would be an asset

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.