Position Summary

Reporting to the Administration Lead, the Food & Beverage Administrative Assistant role is multi-faceted and instrumental in keeping Stampede time venues operating to their fullest potential. The Administrative team assist managers and co-workers with a variety of administrative tasks.

Responsibilities

Duties and/or areas of focus can include, but are not limited to, the following:

Controller's Office

• Utilizing data entry skills to review and reconcile all available information on count sheets.
• Review all bar sheets ensuring accuracy and potential reconciliation.
• Review all food stock sheets ensuring accuracy and potential reconciliation.
• Distribute tip out amounts to bartenders.
• Communicate clearly with the Administrative Team Lead regarding any possible concerns with the revenue reporting process.
• Report any challenges or concerns as soon as possible so they can be looked at in a timely manner.

F&B Office

• General administrative duties.
• Being able to answer staff members general questions: by phone, e-mail, and verbally.
• Checking staff in for their shifts: event/floor supervisors, station supervisors, and bartenders.
• Following up with those that did not show up for their shifts.
• Signing out & in keys, bar kits, and radios etc.
• Handing out appropriate paperwork to staff: bar sheets, food stand packages, and hawker packages.
• Ensuring that all paperwork and assigned documentation is received, complete, and readable at the end of each shift. Use checklist.
• Tracking any staff shift requests and changes.
• Preparing paperwork and stand packages for next day.
• Making any minor scheduling changes as needed.
• Monitor and order office supplies.
• Other projects as assigned.

Qualifications

The ideal candidate will be proactive, optimistic and have administrative or clerical office experience as well as:

• Provide excellent customer service and consistently demonstrate professionalism.
• One year of related professional services or client services experience.
• Strong verbal and interpersonal communication skills, ability to communicate in a clear concise manner.
• Ability to multitask and meet strict deadlines in a fast-paced environment.
• Excellent attention to detail and dedication to quality.
• Ability to adapt to evolving changes.
• Self-starter, shows initiative, self-motivated.
• Advanced knowledge of the Excel and Word.
• Basic accounting skills

Please note that all applicants will be required to:

• Be 18 years of age or older by June 2026.
• Be legally entitled to work for any employer in Canada.
• Have a Social Insurance Number.
• Have a bank account in the employees name.
• Must successfully participate in a criminal background check.
• Be available to work for all 10 days of the Calgary Stampede.
• Complete and comply with all required training and policies.

To Apply

To apply, please submit your resume.

All applicants are thanked in advance, only those selected for interviews will be contacted.