EEPF Admin - Administrative Technician
About the role
Job Description Administrative Technician (Replacement) Department: Eeyou Eenou Police Force (EEPF)
Report to: Lieutenant of the Eeyou Eenou Police Force
Salary Grade: 4
Status: Replacement
Job Code: EEPF06
Core Functions The Administrative Technician is responsible for providing confidential administrative support to the Lieutenant as well as the detachments.
Functional Responsibilities
- Screen and respond to incoming correspondence, inquiries and telephone calls received at the detachments.
- Ensure the management and the follow-up of the agenda.
- Provide support by preparing, drafting, editing and proofreading correspondence, presentations, brochures, publications, reports or related material.
- Receive training for BeeON Software and act as a reference and support for the use of the program to detachment staff.
- Conduct research, perform data entry and transfer of data to the BeeON program in compliance with the Police Information Module (PIM) and Quebec Police Information Centre (CRPQ) systems to ensure reliable and useful data for the local and global management of EEPF.
- In between Officers leaving and arriving, ensure that houses have been inspected and meet the required standards.
- Assist in the preparation of reports and presentations to various committees or councils.
- Take and prepare minutes for detachment meetings. Prepare and send activity reports to headquarters.
- Coordinate various meetings or conference calls, including setting up appointments, preparing meeting notices, and making conference room reservations.
- Assist with travel and accommodation arrangements.
- Assist all Officers with administrative matters
Administrative Responsibilities
- Keep employee files up to date regarding requests for vacation, leaves, etc.
Other Responsibilities
- Maintain up-to-date knowledge and skills in area(s) of responsibility.
- Perform other duties as required.
Qualifications Education
- High School Diploma with additional training program of at least one year in Secretarial studies or related field.
Experience
- Three to five years of relevant work experience.
Language
- Fluency in English.
- Fluency in French.
- Fluency in verbal Cree is an asset.
Knowledge And Abilities
- Customer-focused and service-oriented.
- Proven ability to communicate effectively.
- Proven ability to be discreet and maintain confidentiality.
- Demonstrated attention to detail and accuracy.
- Proven organizational skills and ability to coordinate multiple projects.
- Proficiency in Microsoft Office products.
Additional Requirements
- Typical office setting where there are no unusual physical demands.
- Must agree to undergo a background check.
The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.
About Grand Council of the Crees (Eeyou Istchee)/Cree Nation Government
The Grand Council of the Crees (Eeyou Istchee) represents the approximately 20,000 Crees of Eeyou Istchee. The Cree Nation Government exercises governmental and administrative functions on behalf of the Cree Nation. Both have identical membership, board of directors, governing structures and are managed and operated as one.
The Cree Nation Head Office is located in the community of Nemaska, although there are also satellite offices in other communities and Montreal. The two offices of the Embassy of the Cree Nation, located in Ottawa and Quebec City, are instrumental in upholding the Cree Nation’s relations with the federal and provincial governments and providing technical support to its 10 departments.
As a Nation, we stand to protect our human rights including treaty rights and to promote our economic interests, while working to strengthen our political and cultural ties with Quebec, Canada, other First Nations as well as maintaining international relations.
EEPF Admin - Administrative Technician
About the role
Job Description Administrative Technician (Replacement) Department: Eeyou Eenou Police Force (EEPF)
Report to: Lieutenant of the Eeyou Eenou Police Force
Salary Grade: 4
Status: Replacement
Job Code: EEPF06
Core Functions The Administrative Technician is responsible for providing confidential administrative support to the Lieutenant as well as the detachments.
Functional Responsibilities
- Screen and respond to incoming correspondence, inquiries and telephone calls received at the detachments.
- Ensure the management and the follow-up of the agenda.
- Provide support by preparing, drafting, editing and proofreading correspondence, presentations, brochures, publications, reports or related material.
- Receive training for BeeON Software and act as a reference and support for the use of the program to detachment staff.
- Conduct research, perform data entry and transfer of data to the BeeON program in compliance with the Police Information Module (PIM) and Quebec Police Information Centre (CRPQ) systems to ensure reliable and useful data for the local and global management of EEPF.
- In between Officers leaving and arriving, ensure that houses have been inspected and meet the required standards.
- Assist in the preparation of reports and presentations to various committees or councils.
- Take and prepare minutes for detachment meetings. Prepare and send activity reports to headquarters.
- Coordinate various meetings or conference calls, including setting up appointments, preparing meeting notices, and making conference room reservations.
- Assist with travel and accommodation arrangements.
- Assist all Officers with administrative matters
Administrative Responsibilities
- Keep employee files up to date regarding requests for vacation, leaves, etc.
Other Responsibilities
- Maintain up-to-date knowledge and skills in area(s) of responsibility.
- Perform other duties as required.
Qualifications Education
- High School Diploma with additional training program of at least one year in Secretarial studies or related field.
Experience
- Three to five years of relevant work experience.
Language
- Fluency in English.
- Fluency in French.
- Fluency in verbal Cree is an asset.
Knowledge And Abilities
- Customer-focused and service-oriented.
- Proven ability to communicate effectively.
- Proven ability to be discreet and maintain confidentiality.
- Demonstrated attention to detail and accuracy.
- Proven organizational skills and ability to coordinate multiple projects.
- Proficiency in Microsoft Office products.
Additional Requirements
- Typical office setting where there are no unusual physical demands.
- Must agree to undergo a background check.
The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.
About Grand Council of the Crees (Eeyou Istchee)/Cree Nation Government
The Grand Council of the Crees (Eeyou Istchee) represents the approximately 20,000 Crees of Eeyou Istchee. The Cree Nation Government exercises governmental and administrative functions on behalf of the Cree Nation. Both have identical membership, board of directors, governing structures and are managed and operated as one.
The Cree Nation Head Office is located in the community of Nemaska, although there are also satellite offices in other communities and Montreal. The two offices of the Embassy of the Cree Nation, located in Ottawa and Quebec City, are instrumental in upholding the Cree Nation’s relations with the federal and provincial governments and providing technical support to its 10 departments.
As a Nation, we stand to protect our human rights including treaty rights and to promote our economic interests, while working to strengthen our political and cultural ties with Quebec, Canada, other First Nations as well as maintaining international relations.