Faculty of Business and Economics
CUPE, Regular, Full-time

Internal applicants from CUPE Local 3799 will be given priority consideration.

This position reports to the Dean of the Faculty of Business and Economics, with functional supervision by the Administrative Coordinator of the Faculty of Business and Economics. With this direction, the incumbent maintains, and as necessary, adapts and improves a system of administrative support for the efficient and professional functioning of the programs within the Faculty.

Responsibilities Responsibilities will include a broad range of administrative and clerical functions that support the current and evolving needs of the Faculty and in particular the assigned programs, contributing to the development of efficiencies, student service, and support for the faculty and Chair/ Director.

Duties include, but are not limited to:

• Providing professional responses and advice regarding inquiries from the University of Northern British Columbia (UNBC) staff and Faculty community, students, the public, and other internal and external contacts. In addition to a thorough and current understanding of the assigned program, the Administrative Assistant will be expected to acquire and demonstrate a level of institutional awareness;
• Providing a dedicated, primary point of contact for administrative and professional support to the assigned Chair/ Director;
• Providing dedicated administrative and professional support to the Faculty of Business and Economics;
• Maintaining and improving both electronic and hard copy filing systems, records and databases, and producing spreadsheets and reports as requested;
• Proofreading, editing, and formatting a range of correspondence and written materials: may include authoring general correspondence, brochures, handbooks, web content or other departmental materials for review or approval by the Chair/ Director or Dean;
• Coordinating and supporting meetings and committees, including logistical arrangements, agendas, transcription, minutes, and follow up on subsequent proceedings;
• Assisting faculty, sessional instructors, and staff with course delivery matters, providing assistance to students regarding their student records and progress within the programs, and liaising with the Registrar’s Office as necessary;
• Administering program evaluation processes as requested;
• Tracking and monitoring program budgets, maintaining financial records and spreadsheets, producing reports, and providing input during budget cycles;
• Preparing inter-departmental documents as required for the proper functioning of the programs, including the recruitment of faculty and students;
• Ensuring the maintenance and distribution of adequate office supplies and equipment;
• Making travel arrangements and providing assistance with related documents and claims;
• Regular and special event planning; and
• Providing administrative or clerical support services for departments or schools other than the primary programs to which the Administrative Assistant has been assigned, as and when reasonably requested.

Qualifications The successful candidate must possess a one-year certificate/diploma in office or business administration together with a minimum of three years’ related experience, preferably in an academic environment. Familiarity with university structures, policies and procedures. An equivalent combination of education and experience will be considered.

Proficiency in word processing, spreadsheets, databases and email software is essential. The ability to work with relational database interfaces, student information systems and updating web content will be considered an asset. The ability to work both independently and as a member of a team in a busy and challenging, sometimes stressful, environment, and the flexibility to assist where needed and work as an active team member are essential. Outstanding interpersonal, time management, organizational and communication skills with a proven ability to interact in a highly professional and confidential manner are crucial. Problem solving and exercising good judgment are integral to this position. Demonstrated ability to handle challenging situations and resolve conflicts to achieve mutually beneficial outcomes

Salary This position has been classified at a Grade 6. The annual salary range for this position is $ 58,858.80 to $ 61,279.40 and the normal starting salary will be $58,858.80.

UNBC offers employee tuition waivers (including spouse and dependents), excellent benefit and pension packages, employee training and development opportunities, as well as relocation assistance. For more details please see:

http://www.unbc.ca/human-resources/employee-benefits
http://www.unbc.ca/human-resources/unbc-pension-plan

Normal hours of work will be 8:30am – 4:30pm, Monday through Friday.

Our Commitment to Diversity and Employment Equity The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC’s motto ‘En Cha Huná translates to “they also live” and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today.

Employment equity requires that we remove barriers and overcome both direct and indirect discrimination.In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

About UNBC Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada’s best small research-intensive universities, with a passion for teaching, discovery, people, and the North. UNBC’s excellence is derived from community-inspired research, hands-on learning, and alumni who are leading change around the world.

Since time immemorial, Indigenous peoples have walked gently on the diverse traditional territories where the University of Northern British Columbia community is grateful to live, work, learn, and play. We are committed to building and nurturing relationships with Indigenous peoples, we acknowledge their traditional lands, and we thank them for their hospitality. UNBC’s largest campus in Prince George is located on the traditional unceded territory of the Lheidli T’enneh, in the spectacular landscape near the geographic centre of beautiful British Columbia.

UNBC consistently ranks in the top three in its category in the annual Maclean’s university rankings. UNBC also recently placed among the top five per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.

With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~80,000 people with impressive cultural, educational, and recreational amenities. For more information about living and working in Prince George, please refer to http://www.unbc.ca/experience and https://moveupprincegeorge.ca. Make your mark with this leading post-secondary institution.

To Apply Applicants should create an applicant profile and apply on this position by uploading and submitting a cover letter and resume. This position is part of CUPE Local 3799 and is an on-campus position, based at the Prince George campus.

The University of Northern British Columbia is committed to employment equity and encourages applications from the four designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minorities) as well as the 2SLGBTQ+ communities and individuals with intersectional identities.

Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact UNBC Health & Wellbeing at employeewellbeing@unbc.ca. Any personal information provided will be maintained in confidence.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.

UNBC does not use artificial intelligence to screen candidate applications.

Applications will be accepted until 4:30 PM on March 25, 2026.