Summary

Responsible for a wide variety of clerical office duties in support of company administration in a fast-paced environment. This includes coordinating and communicating office activities, invoicing, payroll and payables.

• Monday-Friday
• 40 hours per week
• Temp: To May/June 2027

Core Competencies

• Customer Focus

• Cheerful Demeanor

• Communication

• Energy & Stress in Fluid Environment

• Teamwork

• Punctuality

• Problem Solving

• Meeting Deadlines

• Accountability and Dependability

• Ethics and Integrity

• Intermediate Microsoft Office Knowledge

Job Duties

• Weekly payroll data entry duties under tight deadlines.

Refer to all inquiries to the appropriate individuals, divisions, or departments across the organization.

• Accounts payable entries.

• Invoicing entries.

• AR Collections

• Month end revenue/expense/payroll accruals under tight deadlines

• Arrange travel bookings for various staff.

• Organize, maintain, and coordinate office records and files in their proper locations.

• Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.

• Various other possible duties as required.

Requirements

• High school diploma or GED, or an acceptable combination of education and experience.

• 1-3 years of direct work experience in an Administrative Assistant capacity.

• Strong knowledge of general office procedures.

• Accurate typing skills.

• General mathematical skills.

• Ability to apply understanding to carry out instructions in written, verbal, or diagram form.

• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.

• Able to maintain filing systems and basic databases.

• Excellent analytical and problem-solving skills.

• Self-starter and self-learning skills.

• Meticulous records maintenance and data entry skills.

• Strong written and verbal skills to communicate with all levels of the organization including field personnel and the executive team.

Working Conditions

• Able to occasionally lift items as heavy as 25 lbs.
• Manual dexterity required to use desktop computer and peripherals.
• Overtime as required.