Position Overview

This position provides operational support to the Chief Legal Officer and the HR Leadership Team. The role combines expertise in legal administration, corporate governance, and HR operations. The individual must be detail-oriented, proactive, highly organized and must be able to work independently in a fast-paced public company environment while handling confidential information.

Essential Job Functions

Legal Operations & Corporate Governance

• Provide key support to the Chief Legal Officer across legal and governance matters.

• Create and maintain process documentation to streamline internal workflows.

• Keep legal files organized and properly labelled according to established nomenclature.

• Develop and maintain the full contract lifecycle: template creation/editing, workflow optimization in Ironclad, approvals, renewals, and signature tracking.

• Maintain corporate governance documentation and records in compliance with the company standards.

• Coordinate logistics for board and committee meetings, and annual general meetings including scheduling, preparing agendas, meeting minutes, resolutions and meeting materials, and administering the board portal.

• Responsible for SEDI filings and related securities compliance.

• Support legal due diligence processes related to various corporate initiatives.

• Assist with drafting, redlining, proofreading, and executing legal and HR documents.

• Conduct legal research and benchmarking.

• Maintain trackers for legal matters, legal invoices and deadlines.

• Oversee eSignature processes (DocuSign) and database tracking.

• Undertake ad hoc projects, administrative duties, and executive support tasks, as assigned.

Human Resources Operations

• Administer HRIS and consultant talent management systems (BambooHR, Checkr, Worksuite), including overseeing onboarding/offboarding workflows.

• Manage employee equity grants and settlement workflows.

• Keep HR files organized.

• Monitor consulting agreement expirations and renewals.

• Prepare and maintain various templates for employment agreements, amendments, equity incentive documents, and process documentation.

• Coordinate and track performance reviews, policy acknowledgments, AODA training, and other compliance requirements.

• Create and maintain HR surveys, forms, and process documentation.

Knowledge, Skills and Abilities

• Minimum 7+ years of experience in legal operations or legal administration.
• Excellent organizational, multi-tasking, and time management skills, with proven ability to adapt to shifting priorities.
• Strong communication skills (verbal and written) and advanced proofreading skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Ability to take initiative, work independently, and follow instructions with minimal supervision.
• Proven dependability and punctuality.
• Comfortable with learning new tools, processes and working in a fast-paced environment.
• Proficiency in contract management and productivity tools such as Google Workspace, Microsoft Office, DocuSign, and Slack. Experience working with BambooHR, WorkSuite, Ledgy, and Checkr is an asset.
• Prior public company experience is an asset