Job Summary

Come work as a Project Leader, Facilities Planning with Vancouver Coastal Health (VCH)!
Reporting to the Manager, Planning and Projects or designate, the Project leader is responsible for overseeing and supporting the planning, design and/or implementation of assigned smaller facilities projects and/or projects with a lower degree of complexity across Vancouver Coastal Health (VCH), including project planning, project management, communications, and contract management. Oversees assigned staff and provides leadership by directing work teams, contractors and consultants as needed on a project-by-project basis.

As a Project Leader, Facilities Planning with Vancouver Coastal Health you will:

• Manage the planning and implementation of approved small projects and/or enabling sub-projects from the initial planning and design stages through to implementation and completion. Provide support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level(s) to meet project deliverables and timelines. Oversee assigned staff as needed on a project-by-project basis.
• Function as the single point of contact for assigned projects. Liaise with various internal and external stakeholders, convey information and respond to queries, concerns, etc. with respect to project status, design and construction matters, and provide frequent clear and concise reports to Facilities and organizational leadership regarding ongoing issues, progress updates, challenges and opportunities.
• Carry out project plans according to established departmental project methodologies and systems to ensure successful and coordinated completion of project components by facilitating consensus with stakeholders. Monitor project charter, plans, budget, scope, schedule, expenditures, client satisfaction and risks, report on variances and impacts to deliverables, and make recommendations to departmental leadership to mitigate cost overruns, maintain adherence to allocated budgets and timelines, and ensure delivery of a successful project.
• Participate in and/or leads meetings throughout the project lifecycle; seek input from stakeholders (physicians, staff, Infection Control, Housekeeping, external users, etc.) during all stages of the project. Attend and/or lead construction meetings to manage issues, problems, and schedules, and to direct activities as required, ensure the health authority’s interests are represented in resolution of problems, and ensure meeting outcomes and decisions are accurately documented and follow-up actions are completed in a timely manner.
• Provide input to project business plans and project charters as requested, conduct feasibility studies, perform analysis and develop solutions.
• Prepare cost estimates and recommend budgets. Prepare planning and construction schedules to align with user needs and expectations.
• Review and assess space occupancy and utilization. Document current state and functional requirements to inform decision making by business units, department and/or senior leadership at VCH. Provide recommendations on options to improve the operation, efficiency and effectiveness of impacted business units.
• Coordinate planning, design and contract document preparation by liaising with clinical planners, equipment planners, design consultants and various user groups for assigned projects; review schematic designs, design development documents, and working drawings and specs for functionality, attainment of program/facility needs, adherence to technical standards and specifications, efficiency and cost-effectiveness of the design solution, consistency with best practices, energy & environmental sustainability, and building code compliance.
• Sign off on drawings and changes as required and within authorized limits; maintain current copies of drawings, plans, manuals, proposals, etc. for assigned projects. File and/or archive completed project materials in accordance with departmental protocols.
• Participate in and provide input on consultant selection and project tendering; administer contracts and oversee performance to ensure that consultants and contractors complete on obligations and deliverables, and that corresponding payments are processed. Arrange for procurement of furniture and minor equipment required to implement projects.
• Liaise with Planning and Engineering Departments of municipalities in geographic areas supported by the Organizations to obtain building and other required permits for assigned projects.
• Coordinate and/or advise on potential impacts of work activities affecting site operations. Arrange scheduled shutdown of systems, power interruptions, etc. based on operational requirements. Identify, communicate, and work with appropriate stakeholders to mitigate potential risk management issues.
• Monitor adherence to established safety, infection control and risk mitigation protocols by contractors and organizational staff during project implementation. Report exceptions to appropriate personnel, and take corrective action as required.
• Lead and/or facilitate operational commissioning and any project-related decanting or moves. Support the organizational leaders in the identification and implementation of operational changes required for successful project completion.
• Carry out responsibilities in accordance with health and safety requirements. Immediately report unsafe situations by notifying supervisor or other appropriate personnel.
• Perform other related duties as assigned.

Qualifications

Education & Experience

• Diploma in Architectural and Building Technology, Engineering Technology, or a related field, together with five (5) to seven (7) years' recent related experience managing, leading and directing facilities projects in a complex institutional environment, or an equivalent combination of education, training and experience.

Knowledge & Abilities

• Knowledge of capital project planning and implementation processes including design, construction and procurement within current standards, codes, bylaws and regulations.
• Comprehensive knowledge of project management principles and methodologies.
• Ability to interpret construction drawings and construction specifications.
• Demonstrated ability to effectively manage planning, design and construction projects simultaneously.
• Ability to supervise and provide direction to team members.
• Demonstrated ability to identify, plan, organize, prioritize and implement projects in a timely manner.
• Demonstrated ability to work within a dynamic project environment with changing priorities.
• Demonstrated attention to detail.
• Ability to operate related equipment including related software applications.
• Physical ability to perform the duties of the position.