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About the role
Accounts Payable Administrator $65,000-$75,000 base plus discretionary bonus, 3 weeks’ vacation, and benefits Scarborough, ON - onsite
Our client is a full integrated real estate company. They are currently accepting applications for the role of Accounts Payable Administrator for the corporate office located in Scarborough. The business is one of Toronto’s oldest real estate firms with a fantastic team-oriented culture. In this position you would have your own office and it’s the type of company where you work normal hours and even get the odd half day during the summer. This is a place where individuals are respected, given autonomy, and the owners have worked hard to create an unmatched culture.
We are only open to candidates who have experience working on Accounts Payable within a property management / real estate company. Bonus points if you have used Yardi before. Apply now!
Responsibilities Process high-volume invoices accurately and efficiently across multiple properties, ensuring proper coding to the correct GL accounts, cost centers, and property entities: Review invoices and receiving documents according to company policies, ensuring that all levels of authorization are present. Verify vendors’ HST numbers Analyze, prioritize and process invoices by verifying account coding from the Property Accountant, and enter payables into the Yardi system in a timely manner Prepare and process weekly check runs, ACH payments, including matching the remittance notice with the invoice Weekly filing of all paid invoices; annual transfer of all paid invoices for the prior year to the archive Create new accounts payable folders for all properties for the new calendar year Process all utilities and other chargebacks to the tenants in accordance with invoice instructions Provide property administrators with copies of the chargeback invoices Assisting accountants with processing annual TMI reconciliations Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner Communicate with utility companies for missing invoices and/or questions Review utilities ledger, contractual payments to assist with month-end close activities Maintain all login information for online billing. Answer inquiries from Property Managers, Accountants, and others Serve as an active contributor to the rollout of new AP technology and automation tools Document updated AP procedures and help drive adoption of new processes across the team Other tasks that may be assigned from time to time by the accounting department.
Qualifications 3–5+ years of accounts payable experience, preferably within real estate, property management, or a related industry Familiarity with property accounting concepts, including CAM, lease abstracts, and multi-entity structures Proficiency in Microsoft Excel, Pivot Tables, CSV uploads, Word Strong organizational skills with a high degree of accuracy and attention to detail Excellent communication and interpersonal skills for cross-functional collaboration
If you are interested in learning more about this opportunity, please apply now. Unfortunately, due to the high volume of applicants, only those individuals chosen for interview will be contacted.
Not the right fit? Search for Accounts Payable Administrator jobs in Markham, Ontario, Canada
About Winchesters
Winchesters is a Canadian Recruitment Consultancy with multiple Divisions - Procurement, Finance & Accounting, Audit and Taxation. Harnessing our relationships in this market, we focus on finding the best job opportunities for our candidates and finding the best talent for our clients.
Similar Jobs
Top Benefits
About the role
Accounts Payable Administrator $65,000-$75,000 base plus discretionary bonus, 3 weeks’ vacation, and benefits Scarborough, ON - onsite
Our client is a full integrated real estate company. They are currently accepting applications for the role of Accounts Payable Administrator for the corporate office located in Scarborough. The business is one of Toronto’s oldest real estate firms with a fantastic team-oriented culture. In this position you would have your own office and it’s the type of company where you work normal hours and even get the odd half day during the summer. This is a place where individuals are respected, given autonomy, and the owners have worked hard to create an unmatched culture.
We are only open to candidates who have experience working on Accounts Payable within a property management / real estate company. Bonus points if you have used Yardi before. Apply now!
Responsibilities Process high-volume invoices accurately and efficiently across multiple properties, ensuring proper coding to the correct GL accounts, cost centers, and property entities: Review invoices and receiving documents according to company policies, ensuring that all levels of authorization are present. Verify vendors’ HST numbers Analyze, prioritize and process invoices by verifying account coding from the Property Accountant, and enter payables into the Yardi system in a timely manner Prepare and process weekly check runs, ACH payments, including matching the remittance notice with the invoice Weekly filing of all paid invoices; annual transfer of all paid invoices for the prior year to the archive Create new accounts payable folders for all properties for the new calendar year Process all utilities and other chargebacks to the tenants in accordance with invoice instructions Provide property administrators with copies of the chargeback invoices Assisting accountants with processing annual TMI reconciliations Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner Communicate with utility companies for missing invoices and/or questions Review utilities ledger, contractual payments to assist with month-end close activities Maintain all login information for online billing. Answer inquiries from Property Managers, Accountants, and others Serve as an active contributor to the rollout of new AP technology and automation tools Document updated AP procedures and help drive adoption of new processes across the team Other tasks that may be assigned from time to time by the accounting department.
Qualifications 3–5+ years of accounts payable experience, preferably within real estate, property management, or a related industry Familiarity with property accounting concepts, including CAM, lease abstracts, and multi-entity structures Proficiency in Microsoft Excel, Pivot Tables, CSV uploads, Word Strong organizational skills with a high degree of accuracy and attention to detail Excellent communication and interpersonal skills for cross-functional collaboration
If you are interested in learning more about this opportunity, please apply now. Unfortunately, due to the high volume of applicants, only those individuals chosen for interview will be contacted.
Not the right fit? Search for Accounts Payable Administrator jobs in Markham, Ontario, Canada
About Winchesters
Winchesters is a Canadian Recruitment Consultancy with multiple Divisions - Procurement, Finance & Accounting, Audit and Taxation. Harnessing our relationships in this market, we focus on finding the best job opportunities for our candidates and finding the best talent for our clients.