The Archives of Ontario is seeking a dedicated and customer-focused Archivist to join the Collections Management Branch (CMB). You have experience acquiring, arranging and describing collections, and appraising personal and organizational records with a growing emphasis on working with digital records and digital access tools as part of CMB's evolving program.

If you bring strong archival knowledge along with comfort working with a variety of media — including an increasing volume of digital content — we want to hear from you.

About the job

In this role, you will:

• Assist with planning, coordinating, and implementing the acquisition and management of archival records, including digital records handled within CMB workflows

• Appraise government and private records for archival value

• Arrange and describe collections using RAD, ISAD (G) or another accepted standard

• Support efforts to digitize a wide variety or archival material, including graphic materials, text, objects and audio-visual material

• Liaise with various unites in the Archives of Ontario to support outreach and education activities

• Monitor storage conditions and identify preservation concerns

• Support the development and maintenance of the Archives' digital platforms including considerations for digital storage environments

Please note: These positions include repetitive tasks such as data entry, lifting and moving 35-50 lb containers of archival material

What you bring to the team

Mandatory:

• You are able to lift and move 35-50 lb containers of archival material

Technical Knowledge:

You can demonstrate:

• knowledge of archival theory and best practices to implement archival functions such as appraisal, acquisition, arrangement and description, preservation and reference

• familiarity with digital record formats, digital preservation concepts, and metadata used to support access and management

• an ability to apply knowledge of relevant legislation, including the Archives and Recordkeeping Act, Copyright Act and Freedom of Information and Protection of Privacy Act

Communication Skills:

You can demonstrate:

• customer service and interpersonal skills to respond to complex inquiries

• effective oral and written communication skills to provide reference and orientation services on archival holdings to the public and to prepare reports, briefing notes, and customer service guides

Interpretive and Problem-Solving Skills:

• You can demonstrate interpretive and problem-solving skills to assess and research requests for original records

Analytical and Organizational Skills:

You can demonstrate:

• analytical skills to develop options and recommendations on program and policy directions

• time management skills to set priorities and meet deadlines

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions

• flexible learning and developmental opportunities, including education and mentorship programs

• a comprehensive compensation and benefits package

• base salary that aligns to market trends with performance-based pay and scheduled salary progression

• tailored work arrangements, including opportunities like flex hours, self-funded leave and more

• a modern, friendly and accessible physical work environment

Additional information

Address: 1 English Temporary, duration up to 18 months, 134 Ian Macdonald Blvd, Toronto, Toronto Region

Compensation Group: Ontario Public Service Employees Union

Schedule: 3.7

Category: Administrative and Support Services

Posted on: Monday, March 16, 2026

Note:

• Less qualified applicants may be considered on an underfill basis.
• The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
• E-MG-241825/26

How to apply:

Please apply online, only, at www.ontario.ca/careers, quoting Job ID 241825, by Monday, March 30, 2026. Please follow the instructions to submit your application.

If you require accommodation in order to participate in the recruitment process, please contact us at www.gojobs.gov.on.ca/ContactUs.aspx to provide your contact information. The Ontario Public Service is an inclusive employer. Accommodation will be provided in accordance with Ontario’s Human Rights Code.