OFFICE AGENT CLASS II

NATURE OF THE WORK
The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements.

CHARACTERISTIC FUNCTIONS
The employee in this class of employment compiles data, performs simple calculations and prepares reports. The employee fills out forms, cards, purchase orders, form letters, notices or any other simple document of the same nature and forwards them, as required. He or she takes and transfers telephone calls; receives and forwards messages and facsimiles; provides information of a general nature on the telephone or in person; greets and, if necessary, directs visitors. He or she drafts notes concerning telephone or in person; greets and, if necessary, directs visitors. He or she drafts notes concerning telephone calls. He or she records answering-machine messages. The employee files documents, books and cards; he or she repairs damaged books; carries out; the loan of audiovisual documents, equipment and books; if necessary, collects fines.

The employee may be required to enter, in a computer, texts and various data from manuscripts or other sources; he or she verifies the accuracy of the data or any other data contained on a list or document. The employee may be required to carry out supervision in premises where aptitude tests are being administered. The employee may be required to receive, stamp, sort and file mail and ensures its distribution. If need be, he or she may photocopy documents. The employee uses a computer, the necessary software required to perform his or her duties related to word processing, database entry, spreadsheets, and in-house programs; he or she uses e-mail. He or she may be required to help on occasion, colleagues with the common software and programs used.

The employee may be required to train new class II office agents.

If need be, he or she performs any other related duty.

BOARD REQUIREMENTS
Experience:

• The employee organizes confidential student files, assessment reports and other confidential records.
• He or she prepares and organizes meeting documents and materials.
• He or she assists with the collection of data for statistics.
• He or she photocopies, collates, and organizes documents and exams.
• Written and oral proficiency in the two official languages
• Experience with international student registration, an asset
• Knowledge of Microsoft Office Suite
• Good telephone skills
• Good interpersonal skills

REQUIRED QUALIFICATIONS
Schooling and experience
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

OTHER REQUIREMENTS
Have some knowledge of office automation.

IMMEDIATE SUPERVISOR
Centre Director of Nova Career Centre in Chateauguay

WORK SCHEDULE
20 hours per week - Monday to Friday – 4:00 to 8:00 pm

**“Comme employeur, la commission scolaire New Frontiers souscrit au principe de l’égalité d’accès à l’emploi et valorise la diversité au sein de son effectif en encourageant toutes les candidates et tous les candidats qualifiés à présenter une demande. Nous nous sommes engagés à créer un processus de sélection et un milieu de travail inclusifs et équitables.”
**“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier-free selection processes and work environments.”

Le Service des ressources humaines - Human Resources Department