Work Type: Temporary Unscheduled Part-Time until Sept 17, 2026

Location: WRHN @ Midtown (formerly Grand River Hospital, KW Campus)

This role is being advertised to fill an existing vacancy

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Please Note: New employees must provide documentation/proof of COVID-19 vaccination status, a 2-step TB test, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at Waterloo Regional Health Network (WRHN). New Employees will require clearance from Employee Health, Safety and Wellness before they are able to begin any position within WRHN.

Position Summary :

Responsible for reception/registration of Medical Imaging Patients and processing/filing of Medical Imaging documents. Handles telephone, paper and electronic bookings and general inquiries for all Medical Imaging procedures. Provides assistance to physicians, technologists and other departments. Performs other clerical duties as assigned. Contributes to ensuring there is a safe environment for patients, staff and visitors.

Position Requirements:

· Post-secondary medical secretarial or health office administration diploma or equivalent combination of education and experience required

· Two years previous clerical experience in a similar environment required

· Problem solving capabilities

· Excellent interpersonal skills and ability to organize workloads in

co-operation with peers

· Able to perform multiple tasks simultaneously in a high paced environment

· Excellent typing and data entry skills. Microsoft Office experience an asset

· Patient registration, scheduling, order processing/management experience is an asset

· Must be an effective communicator to transmit information in a courteous and concise manner

· Must demonstrate a client first focus

· Medical terminology required

· Good attendance record

Application Instructions:

EMPLOYEES OF LEGACY GRAND RIVER HOSPITAL ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING EMPATH.

As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

WRHN is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.