Competition Number

S181423P

Position Title

Administrative Lead

Position Number

S99502

Employee Group

Staff

Position Status

Temporary Full-Time

Start Date

End Date (if applicable)

Department

School of Business

Additional Notes

This is a full-time temporary position for up to 6 months.

Location

North Vancouver

Working with us

At Capilano University, learners are our focus. Guided by the goals outlined in Envisioning and Illuminating 2030, employees play an essential role in creating an exceptional learning experience for and with learners and are central to a thriving campus community. Together, we are inspired by imagination and Capilano University is one of the leading teaching-focused universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly, and dynamic work environment.

In Capilano University’s Faculty of Business and Professional Studies, our students are the driving force behind our values of collaboration, inclusion, and innovation.

In our Business, Communication, and Legal Studies programs, we rely on your teaching expertise and creativity to cultivate relevant skills and forge crucial connections for our graduates’ future success.
Our curriculum is designed to incorporate case studies, projects, and hands-on learning experiences, all guided by faculty who are leaders in their respective fields and committed to student success.

At CapU, you will have the opportunity to contribute to the development of cutting-edge programs, collaborate with international partners, access research opportunities, and participate in professional growth initiatives.

Join our vibrant team of educators in the Faculty of Business and Professional Studies, where you will play a pivotal role in preparing our graduates to be the next generation of industry leaders.

About the role

As the senior role providing administrative support to the Dean and Dean’s office, the Administrative Lead is responsible for planning, implementing and monitoring processes and services to ensure smooth the operations of the department. The incumbent provides exceptional and broad administrative support. Under limited supervision, this role’s primary responsibilities cover operational oversight including managing projects, timelines and processes, acting as a communications centre point for the Dean’s office, and creating reports for the Dean’s use. The incumbent will work with a variety of stakeholders both internal and external to ensure the Dean’s office has the information it needs to move projects forward and achieve the Faculty and University’s goals. A focus will be on efficiency and continuous improvement. Reporting directly to the Dean, the role requires high levels of tact, diplomacy and confidentiality.

Operations/Administrative Support

• Supports and manages activities that fall under the jurisdiction of the Dean, including daily operational processes, such as office and calendar management.
• Ensures project timelines are adhered to by tracking progress of tasks and responsibilities
• Uses excellent judgement and ability to prioritize and maintain project timelines.
• Manages a complex and changing calendar for the Dean.
• Provides support for internal and external committees including meeting agendas, minutes, communication and logistics. Ensuring information is disseminated to appropriate stakeholders following meetings. Responsible for identifying the deliverables from such meetings that fall within the classification and taking action on them.
• May, on behalf of the Dean, represent departmental priorities and coordinate department specific input into cross functional projects and committees.

Financial

• Tracks, monitors and reconciles budgets including reviewing management reports
• Coordinates the development and preparation of the annual operating budget and the operational plan materials for the Dean

Data Analysis

• Supports data analysis activities including collecting, compiling and verifying data requests by other staff, departments, and faculties.
• Utilizes information provided from other departments, faculties and programs and information available on departmental reporting systems to synthesize data and create reports, backgrounders and summaries to support the Dean in data-driven decision making.

Grant Writing

• Works with the Office of Creative Activity, Research and Scholarship to develop applications for external and internal research, scholarly and creative activity funding.
• Creates and provides department specific information and written materials as requested. Collects, compiles and verifies requested information

Communications Hub

• Acts as a central point of contact between the Dean’s office and other University Departments.

• Effectively communicates decisions, directives and important information following meetings to the appropriate individuals and stakeholders.

Experience, competencies & qualifications

• Completion of a Bachelor’s degree in a related discipline.

• Five years of directly related and progressively senior administrative support experience, including experience in an educational setting with significant faculty/student contact.

For more information

For more information, please see the complete job description.

Benefits

At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.

Take a sneak peek to see what it is like to work at Capilano University.

Posting Detail Information

Days and Hours of Work

Our standard work week is Monday to Friday, 8:30am – 4:00pm. This position may include working evenings and weekends based on departmental needs.

Bridge Period (if applicable)

Pay Group

24

Salary

$5,717 per month based on 35 hours a week (with increments to $6,430 per month)

Union

MoveUP

Job Open Date

08/27/2025

Job Close Date

09/03/2025

Open Until Filled

No