Fleet Maintenance Administrator - Cranbrook
Top Benefits
About the role
Job Details
Description
The Fleet Maintenance Administrator supports the maintenance department by ensuring accurate systems, reporting, payroll coordination, and parts/inventory administration, enabling efficient, compliant, and cost-effective fleet operations.
Knowledge And Experience
Post-secondary education preferred Experience in maintenance, operations, or administrative coordination roles Strong technical proficiency in: Microsoft Excel (advanced functions, lookups, formulas) Microsoft Office Suite (Word, Outlook, Teams) Experience with maintenance or enterprise systems: Incident reporting and timekeeping systems (ie HALO) Payroll and workforce management systems (ie UKG) Fleet and maintenance management systems (ie WFA/Webrims) Exposure to BC Transit systems (ITS, RTS) is an asset or willing to learn Experience supporting payroll, invoicing, and reporting processes Skills
Advanced data management and Excel capabilities High attention to detail and accuracy Strong organizational and multitasking ability in a fast‑paced environment Effective communication and stakeholder coordination skills Problem-solving mindset with a proactive approach Ability to manage competing priorities and deadlines
Key Accountabilities
Systems & Administration
Administer fleet maintenance and work order systems (WFA/Webrims) and maintain accurate records Create, track, and manage work orders Prepare and submit transit billing and reporting (BC Transit RTS) Maintain purchase orders, approvals, and vendor accounts
Maintenance Coordination
Coordinate with maintenance teams to ensure parts and resources are available Support scheduling and planning of maintenance work Liaise between maintenance, operations, and vendors to reduce downtime [Sub accountability 4]
Parts, Inventory & Warranty
Order parts in a timely and cost-effective manner Track inventory, usage, and warranty claims Manage shipping/receiving and maintain accurate stock records
Payroll, Financial & Administrative Support
Review and validate timecards using incident/timekeeping (HALO) and payroll systems (UKG) Support payroll processing, AP/AR activities, and cost tracking Act as a central point of contact, supporting communication across maintenance, operations, and vendors
Communication & Service
Act as a key point of contact for internal and external inquiries Support effective communication across departments Provide professional, responsive administrative support
Compensation
Salary: Approximately $55,000 annually (based on experience) Comprehensive benefits plan after probation
About Keolis: Keolis provides mobility to over 3.4 billion passengers annually across 15 countries, operating everything from commuter trains and automated metros to shared bicycles. In Canada, Keolis employs nearly 1,857 people who operate light rail vehicles, urban buses, intercity coaches, and airport shuttles. With the recent acquisition of Pacific Western’s Transit and Motorcoach divisions, Keolis has officially expanded into Western Canada, bringing global expertise and a fresh commitment to safe, reliable, and passenger-focused service across Alberta and British Columbia. Each year, Keolis Canada helps over 12 million passengers reach their destinations smoothly and safely.
Not the right fit? Search for Fleet Maintenance Administrator jobs in Cranbrook, British Columbia, Canada
About Keolis Commuter Services
Keolis is a global leader in public transport operations, management and innovation with partners in 16 countries around the world. Providing transit to more than 3 billion passengers each year, the company leads the way with a full range of mobility solutions across all modes and platforms, including heavy rail, bus, trams, bicycles, digital innovation, autonomous vehicles and driverless rapid transit.
A subsidiary of Keolis headquartered in Boston, Keolis Commuter Services and its team of approximately 2,500 employees operate and maintain the Massachusetts Bay Transportation Authority (MBTA) Commuter Rail, one of the largest commuter rail networks in the United States. Through investments in people, services and innovation, the company is dedicated to positive transformation of the commuter rail, which provides transportation to approximately 127,000 passengers every day.
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Fleet Maintenance Administrator - Cranbrook
Top Benefits
About the role
Job Details
Description
The Fleet Maintenance Administrator supports the maintenance department by ensuring accurate systems, reporting, payroll coordination, and parts/inventory administration, enabling efficient, compliant, and cost-effective fleet operations.
Knowledge And Experience
Post-secondary education preferred Experience in maintenance, operations, or administrative coordination roles Strong technical proficiency in: Microsoft Excel (advanced functions, lookups, formulas) Microsoft Office Suite (Word, Outlook, Teams) Experience with maintenance or enterprise systems: Incident reporting and timekeeping systems (ie HALO) Payroll and workforce management systems (ie UKG) Fleet and maintenance management systems (ie WFA/Webrims) Exposure to BC Transit systems (ITS, RTS) is an asset or willing to learn Experience supporting payroll, invoicing, and reporting processes Skills
Advanced data management and Excel capabilities High attention to detail and accuracy Strong organizational and multitasking ability in a fast‑paced environment Effective communication and stakeholder coordination skills Problem-solving mindset with a proactive approach Ability to manage competing priorities and deadlines
Key Accountabilities
Systems & Administration
Administer fleet maintenance and work order systems (WFA/Webrims) and maintain accurate records Create, track, and manage work orders Prepare and submit transit billing and reporting (BC Transit RTS) Maintain purchase orders, approvals, and vendor accounts
Maintenance Coordination
Coordinate with maintenance teams to ensure parts and resources are available Support scheduling and planning of maintenance work Liaise between maintenance, operations, and vendors to reduce downtime [Sub accountability 4]
Parts, Inventory & Warranty
Order parts in a timely and cost-effective manner Track inventory, usage, and warranty claims Manage shipping/receiving and maintain accurate stock records
Payroll, Financial & Administrative Support
Review and validate timecards using incident/timekeeping (HALO) and payroll systems (UKG) Support payroll processing, AP/AR activities, and cost tracking Act as a central point of contact, supporting communication across maintenance, operations, and vendors
Communication & Service
Act as a key point of contact for internal and external inquiries Support effective communication across departments Provide professional, responsive administrative support
Compensation
Salary: Approximately $55,000 annually (based on experience) Comprehensive benefits plan after probation
About Keolis: Keolis provides mobility to over 3.4 billion passengers annually across 15 countries, operating everything from commuter trains and automated metros to shared bicycles. In Canada, Keolis employs nearly 1,857 people who operate light rail vehicles, urban buses, intercity coaches, and airport shuttles. With the recent acquisition of Pacific Western’s Transit and Motorcoach divisions, Keolis has officially expanded into Western Canada, bringing global expertise and a fresh commitment to safe, reliable, and passenger-focused service across Alberta and British Columbia. Each year, Keolis Canada helps over 12 million passengers reach their destinations smoothly and safely.
Not the right fit? Search for Fleet Maintenance Administrator jobs in Cranbrook, British Columbia, Canada
About Keolis Commuter Services
Keolis is a global leader in public transport operations, management and innovation with partners in 16 countries around the world. Providing transit to more than 3 billion passengers each year, the company leads the way with a full range of mobility solutions across all modes and platforms, including heavy rail, bus, trams, bicycles, digital innovation, autonomous vehicles and driverless rapid transit.
A subsidiary of Keolis headquartered in Boston, Keolis Commuter Services and its team of approximately 2,500 employees operate and maintain the Massachusetts Bay Transportation Authority (MBTA) Commuter Rail, one of the largest commuter rail networks in the United States. Through investments in people, services and innovation, the company is dedicated to positive transformation of the commuter rail, which provides transportation to approximately 127,000 passengers every day.