About the role
Job Description:
To perform a variety of secretarial/administrative functions including confidential work related to labour relations issues
- Performs varied administrative duties and clerical functions in connection with the operation of an organizational unit. May provide work direction and training to assigned staff.
- Exercises caution and discretion with labour relations, personnel and other confidential information. Types correspondence including that of a confidential nature, such as disciplinary letters.
- Handles scheduling of appointments and ensures that the appropriate information is provided.
- Conducts background research, investigations and retrieves information on various issues.
- Screens, reviews and prioritizes incoming mail, processes correspondence, and initiates response.
- Ensures that the tracking and following up of requests is maintained and deadlines are met.
- Monitors and controls the workflow of the unit, ensuring adherence to relevant policies.
- Liaises with and exchanges information with all levels of staff, elected officials and the public.
- Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondence, composes and types letters and memoranda, and routes or answers correspondence.
- Checks work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature.
- Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Prepares presentation material utilizing detailed layout and formatting.
- Coordinates and maintains a complex record/retrieval system. Maintains supplies and inventories.
- Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc. and records detailed messages.
- Assists with budget administration for the unit. Administers petty cash.
- Coordinates meetings, events and schedules. Takes/transcribed minutes as required.
- Maintains continuous awareness of municipal matters, departmental administrative systems and procedures, organization structures in the division, and major activities in order to provide effective administrative assistance.
- Prepares and organizes Council materials (including confidential and employment/labour relation matters), background, briefing notes. Formats Committee reports prior to signature.
Canadian Citizenship
University Degree or College Diploma
Experience maintaining records / budgets
Experience preparing background or briefing notes.
About David Joseph & Company
David Joseph grew out of the realization that many organizations lack the in-house capacity to pursue and manage public sector clients effectively, despite providing ideal products for government buyers.
Unlike private sector buyers, government procurement patterns aren’t driven to maximize revenue, but to implement policies which support citizens. As a result, companies that are familiar with supplying products to profit-driven organizations need separate, dedicated divisions in their organization that will orient themselves towards public sector considerations. This is where David Joseph comes in.
David Joseph acts as your dedicated public sector division, allowing you to offload your public sector costs without interrupting your existing operations. Our team is made up of public sector specialists who understand the ins and outs of public sector contracts, from policy objective to contract award.
David Joseph understands the process of obtaining and subsequently managing government contracts. Our people are adept at marketing, supplying, and tailoring your company’s products to meet the unique considerations of public sector organizations. Our firm supports organizations of all sizes, even ones that already have a base of existing contracts. It isn't enough for a company to pile up contracts for services with public sector entities. Companies need to understand how to maximize profit from awarded contracts once they get their foot in the door. To do this, they need David Joseph.
Public sector contracts can be extremely valuable, and it’s important to recognize how competitive that makes the process for securing them. At David Joseph, we leverage our public sector expertise, and you take the shortcut to public sector success.
About the role
Job Description:
To perform a variety of secretarial/administrative functions including confidential work related to labour relations issues
- Performs varied administrative duties and clerical functions in connection with the operation of an organizational unit. May provide work direction and training to assigned staff.
- Exercises caution and discretion with labour relations, personnel and other confidential information. Types correspondence including that of a confidential nature, such as disciplinary letters.
- Handles scheduling of appointments and ensures that the appropriate information is provided.
- Conducts background research, investigations and retrieves information on various issues.
- Screens, reviews and prioritizes incoming mail, processes correspondence, and initiates response.
- Ensures that the tracking and following up of requests is maintained and deadlines are met.
- Monitors and controls the workflow of the unit, ensuring adherence to relevant policies.
- Liaises with and exchanges information with all levels of staff, elected officials and the public.
- Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondence, composes and types letters and memoranda, and routes or answers correspondence.
- Checks work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature.
- Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Prepares presentation material utilizing detailed layout and formatting.
- Coordinates and maintains a complex record/retrieval system. Maintains supplies and inventories.
- Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc. and records detailed messages.
- Assists with budget administration for the unit. Administers petty cash.
- Coordinates meetings, events and schedules. Takes/transcribed minutes as required.
- Maintains continuous awareness of municipal matters, departmental administrative systems and procedures, organization structures in the division, and major activities in order to provide effective administrative assistance.
- Prepares and organizes Council materials (including confidential and employment/labour relation matters), background, briefing notes. Formats Committee reports prior to signature.
Canadian Citizenship
University Degree or College Diploma
Experience maintaining records / budgets
Experience preparing background or briefing notes.
About David Joseph & Company
David Joseph grew out of the realization that many organizations lack the in-house capacity to pursue and manage public sector clients effectively, despite providing ideal products for government buyers.
Unlike private sector buyers, government procurement patterns aren’t driven to maximize revenue, but to implement policies which support citizens. As a result, companies that are familiar with supplying products to profit-driven organizations need separate, dedicated divisions in their organization that will orient themselves towards public sector considerations. This is where David Joseph comes in.
David Joseph acts as your dedicated public sector division, allowing you to offload your public sector costs without interrupting your existing operations. Our team is made up of public sector specialists who understand the ins and outs of public sector contracts, from policy objective to contract award.
David Joseph understands the process of obtaining and subsequently managing government contracts. Our people are adept at marketing, supplying, and tailoring your company’s products to meet the unique considerations of public sector organizations. Our firm supports organizations of all sizes, even ones that already have a base of existing contracts. It isn't enough for a company to pile up contracts for services with public sector entities. Companies need to understand how to maximize profit from awarded contracts once they get their foot in the door. To do this, they need David Joseph.
Public sector contracts can be extremely valuable, and it’s important to recognize how competitive that makes the process for securing them. At David Joseph, we leverage our public sector expertise, and you take the shortcut to public sector success.