Company Description The Mowachaht/Muchalaht First Nation is a thriving Indigenous community located on the west coast of Vancouver Island, British Columbia. Committed to unity, stewardship, and self-determination, the Nation is deeply rooted in its rich cultural heritage and connection to the lands and waters of Yuquot and Nootka Sound. We focus on cultural revitalization, economic development, and sustainable governance to support the well-being of our people. Through innovative partnerships and collaboration, we aim to create opportunities in areas such as tourism, forestry, fisheries, and community wellness, ensuring a prosperous future for generations to come.

Role Description This is a full-time, on-site role based in Gold River, BC, for a Finance Clerk. The Finance Clerk will handle a variety of financial and administrative tasks, including maintaining accurate financial records, processing invoices, and managing bookkeeping duties. Additional responsibilities include providing support for financial reporting, assisting with budgeting processes, and ensuring compliance with applicable regulations and policies.

Accounts payable and purchasing support

• Receive, review, code and enter vendor invoices; confirm appropriate authorisations and supporting documentation, and match to purchase orders where applicable.
• Prepare payment documentation for cheque and EFT processing in accordance with MMFN policies and internal controls; maintain accurate vendor records and filing.
• Complete monthly vendor statement reconciliations; investigate and resolve discrepancies and respond to vendor inquiries in a timely, professional manner.
• Process corporate credit card transactions and staff expense claims; ensure receipts, coding and approvals are complete and compliant. Payroll support
• Assist with payroll processing cycles by collecting timesheets, checking authorisations and coding, entering hours/allowances, and escalating discrepancies for resolution.
• Maintain payroll-related records and support routine reporting requests under the direction of the Finance Coordinator. Banking, cash handling and receivables
• Maintain the banking filing system; prepare deposits, deliver them to the bank as required, and post related transactions.
• Manage petty cash and cash floats, including reconciliations and documentation to support audit-ready records.
• Post bank transactions (direct debits, service charges, miscellaneous receipts) and assist with bank reconciliations as assigned.
• Support basic accounts receivable administration, including receipting and documentation, as assigned. Month-end support and general finance administration
• Support month-end close activities, including data entry, reconciliations and preparation of schedules as assigned.
• Assist managers with programme reports and supporting documents within payroll and accounts payable modules, as required.
• Maintain organised electronic and paper records in accordance with retention, confidentiality and privacy requirements. Membership administration (as assigned)
• Maintain and update the membership database in accordance with established procedures.
• Support member communications and routine correspondence, and direct complex inquiries to the appropriate lead. Other duties
• Provide general administrative support to the Finance Department and perform other related duties as assigned.

Qualifications Proficiency in Finance, Bookkeeping, and Invoicing Strong Analytical Skills for financial data interpretation and problem-solving Excellent Communication skills for clear correspondence and collaborative work Attention to detail and ability to manage multiple tasks effectively Familiarity with financial management software and tools Previous experience in a similar financial or administrative role Post-secondary education in accounting, finance, or a related field is an asset Understanding of Indigenous communities and cultural sensitivity is a strong advantage.

Notes:

1- This is in-person presential position. Candidates located outside of Gold River should expect to be willing to relocate to Gold River, BC. MMFN will provide a comprehensive relocation package to the right candidate for this position.

2- This position is open only to Canadian citizens, permanent residents of Canada, or individuals who already hold a valid work permit. Please do not apply if you are outside Canada or do not meet these eligibility requirements. We are unable to provide sponsorship or issue work visas.