About the role
Medicine Hat Nissan
This role sets the tone for our entire dealership.
You are the first point of contact, the face of the showroom, and the person who ensures the front office runs clean, accurate, and professional every day.
First Point of Contact
- Greet and direct showroom guests with confidence and professionalism
- Answer and route incoming phone calls efficiently
- Create a welcoming, organized showroom environment at all times
Relationships
- Reports directly to the Office Manager
- Maintains close working relationships with Sales, Office, and Fixed Operations
Core Responsibilities
- Answer telephone calls and provide information or route callers appropriately
- Maintain a courteous, calm, and professional demeanor with all customers
- Take messages and ensure timely delivery to the correct department
- Contact vendors when issues arise and report outcomes to management
Daily Tasks
- Monitor and respond to emails
- Track staff attendance
- Maintain coffee and guest areas (stocked, clean, presentable)
- Stamp outgoing mail and schedule courier pick-ups
Office & Accounting Support Duties
- Balance daily cash and tills; investigate and resolve discrepancies
- Stock in all new and used vehicles in DMS System
- Create stock numbers for vehicles
- Data entry for new and used inventory
- Post Nissan vehicle invoices
- File all new and used vehicle documentation accurately
- Post fuel slips in DMS
- Maintain customer database
- Scan and file documents in the PBS system
Accounts Receivable
- Review A/R regularly and report balances over 30 days
- Send customer statements
- Make monthly overdue follow-up calls
- Request and track missing invoices
Assets (What Will Set You Apart)
- Basic accounting knowledge or prior bookkeeping experience
- Comfort reviewing balances, reconciling cash, and spotting discrepancies
- Experience in an office, dealership, or accounting-related role
- Strong attention to detail and follow-through
Why Medicine Hat Nissan
- Structured environment with clear expectations
- Support from experienced management
- Opportunity to build valuable administrative and accounting skills
- A role that matters—accuracy and professionalism are critical here
Apply if you take ownership, stay organized, and run a tight front office
About Medicine Hat Nissan
When it comes to your Nissan, whether it's your current or next one, you can trust the team at Medicine Hat Nissan to care for it, provide impeccable service, and help you save money every step of the way. We want to be your trusted Nissan dealership in Alberta and we'll do everything it takes to make that a reality.
At Medicine Hat Nissan, we have a vast inventory of new and pre-owned vehicles to offer you. Our new Nissan models and pre-owned cars and SUVs will be able to meet all your needs while respecting your budget. Our team of sales representatives will take the time to answer your questions and listen to better understand your needs. We can't wait to help you find the right Nissan vehicle.
We also have an extensive inventory of certified pre-owned vehicles to offer you and several financing and leasing plans with low-interest rates and flexible terms. There are plenty of advantages to choosing a certified pre-owned Nissan vehicle, including a full inspection and a range of extended warranties to protect you for as long as you need.
Medicine Hat Nissan aims to be your trusted dealership for the maintenance and repair of your Nissan vehicle. We will assist you in maintaining and repairing your vehicle as well as provide you with genuine Nissan parts, accessories, and summer and winter tires. At Medicine Hat Nissan, you will always be welcomed with a smile and treated with respect and honesty. Visit us today to see why so many customers trust us
About the role
Medicine Hat Nissan
This role sets the tone for our entire dealership.
You are the first point of contact, the face of the showroom, and the person who ensures the front office runs clean, accurate, and professional every day.
First Point of Contact
- Greet and direct showroom guests with confidence and professionalism
- Answer and route incoming phone calls efficiently
- Create a welcoming, organized showroom environment at all times
Relationships
- Reports directly to the Office Manager
- Maintains close working relationships with Sales, Office, and Fixed Operations
Core Responsibilities
- Answer telephone calls and provide information or route callers appropriately
- Maintain a courteous, calm, and professional demeanor with all customers
- Take messages and ensure timely delivery to the correct department
- Contact vendors when issues arise and report outcomes to management
Daily Tasks
- Monitor and respond to emails
- Track staff attendance
- Maintain coffee and guest areas (stocked, clean, presentable)
- Stamp outgoing mail and schedule courier pick-ups
Office & Accounting Support Duties
- Balance daily cash and tills; investigate and resolve discrepancies
- Stock in all new and used vehicles in DMS System
- Create stock numbers for vehicles
- Data entry for new and used inventory
- Post Nissan vehicle invoices
- File all new and used vehicle documentation accurately
- Post fuel slips in DMS
- Maintain customer database
- Scan and file documents in the PBS system
Accounts Receivable
- Review A/R regularly and report balances over 30 days
- Send customer statements
- Make monthly overdue follow-up calls
- Request and track missing invoices
Assets (What Will Set You Apart)
- Basic accounting knowledge or prior bookkeeping experience
- Comfort reviewing balances, reconciling cash, and spotting discrepancies
- Experience in an office, dealership, or accounting-related role
- Strong attention to detail and follow-through
Why Medicine Hat Nissan
- Structured environment with clear expectations
- Support from experienced management
- Opportunity to build valuable administrative and accounting skills
- A role that matters—accuracy and professionalism are critical here
Apply if you take ownership, stay organized, and run a tight front office
About Medicine Hat Nissan
When it comes to your Nissan, whether it's your current or next one, you can trust the team at Medicine Hat Nissan to care for it, provide impeccable service, and help you save money every step of the way. We want to be your trusted Nissan dealership in Alberta and we'll do everything it takes to make that a reality.
At Medicine Hat Nissan, we have a vast inventory of new and pre-owned vehicles to offer you. Our new Nissan models and pre-owned cars and SUVs will be able to meet all your needs while respecting your budget. Our team of sales representatives will take the time to answer your questions and listen to better understand your needs. We can't wait to help you find the right Nissan vehicle.
We also have an extensive inventory of certified pre-owned vehicles to offer you and several financing and leasing plans with low-interest rates and flexible terms. There are plenty of advantages to choosing a certified pre-owned Nissan vehicle, including a full inspection and a range of extended warranties to protect you for as long as you need.
Medicine Hat Nissan aims to be your trusted dealership for the maintenance and repair of your Nissan vehicle. We will assist you in maintaining and repairing your vehicle as well as provide you with genuine Nissan parts, accessories, and summer and winter tires. At Medicine Hat Nissan, you will always be welcomed with a smile and treated with respect and honesty. Visit us today to see why so many customers trust us