Regular/Temporary

Regular

Job Title

Assistant Academic Dept Manager - Dept. of Kinesiology

Job ID

72146

Location

Central Campus

Open Date

10/01/2025

Job Type

Continuing

Close Date

10/10/2025

Employee Group

TMG

Favorite Job

Department

Kinesiology

Salary Grade/Band

Band J

Salary Range

$69652.00 - $104478.00 (annual)

Hours per Week

35

Posting Details

Schedule

Hours of work are 7 hours per day, 8:30 a.m. - 4:30 p.m., Monday to Friday, including a 60-minute unpaid meal period. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Education Level

Bachelor's degree in a relevant field; working towards a professional designation such as CPA or MBA.

Career Level

3-5 years of supervisory or managerial experience.

Reports to

Academic Department Manager

Job Description

About the Department of Kinesiology

The Department of Kinesiology at McMaster is a leader in the study of human movement, exercise, and health. With a strong commitment to research, teaching, and community engagement, the department offers innovative undergraduate and graduate programs that prepare students for careers in health, sport, and rehabilitation sciences. Learn more at kinesiology.mcmaster.ca.

Job Summary

The Assistant Academic Department Manager (AADM) plays a key role in supporting the strategic and operational leadership of the Department of Kinesiology. Reporting to the Academic Department Manager and working closely with the Department Chair, the AADM contributes to the management of academic programming, research administration, and departmental operations. This role supports planning, policy implementation, and alignment with the University’s strategic vision.

The AADM collaborates with academic leadership and central university offices to assess departmental needs, develop proposals, and guide initiatives in curriculum, space, human resources, and student services. The position also supports accreditation and quality assurance processes, facilitates faculty and staff transitions, and may represent the ADM in faculty-level discussions. The AADM ensures smooth day-to-day operations and provides leadership to staff supporting undergraduate and graduate programs, contributing to the overall effectiveness and advancement of the department’s academic mission.

Compensation & Benefits:

As a TMG position, this role at McMaster offers robust, market-driven compensation, benefits, retirement savings plans/pensions, paid time-off, performance and service recognition, tuition assistance for employees, tuition bursary for dependents, and many other professional development and growth opportunities. To learn more about the total rewards available to the successful candidate, please access McMaster’s Total Rewards Overview for TMG employees (https://hr.mcmaster.ca/app/uploads/2022/05/TMG-Total-Rewards-Overview-June-2022.pdf) with a summary of the compensation, benefits, retirement income, paid time-off, and learning and development opportunities offered at McMaster. To further explore the extensive total rewards program, detailed information can be accessed through the links throughout the overview document.

Key Accountabilities

• Financial Management
  Oversees and supports the management of departmental financial resources, including operating budgets, research accounts, graduate scholarship/TA budgets, PDA. Act as delegate for financial approvals and ensure compliance with university policies.
• Strategic Implementation
  Assists in executing the department’s strategic plan, ensuring alignment with the University’s broader vision and contributing to long-term planning and the implementation of new initiatives.
• Operational Oversight
  Supports the ADM in overseeing all infrastructure activities within the department, including staffing, finance, research, and teaching operations. They ensure compliance with collective agreements, contribute to policy development, and manage health and safety, crisis planning, and departmental communications. Additionally, they coordinate departmental reviews, promotional materials, event planning, and operational transitions to maintain continuity and efficiency.
• Human Resources Management
  Provides comprehensive support in all aspects of departmental human resources, including hiring, onboarding, performance management, and staff development. They assist with faculty processes such as career progress, merit, tenure, and promotion, while ensuring compliance with collective agreements and university policies. The role also includes managing onboarding materials, supporting accommodations, and contributing to strategic HR planning aligned with departmental goals.
• Physical Resource Management
  Supports space planning, asset tracking, and budgeting to ensure optimal use of departmental resources. They also oversee building safety, coordinate repairs, and serve as a backup contact for security and facilities-related matters.
• Education Administration
  Manage infrastructure supporting academic planning, advising, curriculum development, and accreditation processes for undergraduate and graduate programs. Collaborate with student groups and support pedagogical initiatives.
• Research Administration
  Supports the administration of research activities by managing grant funding, assisting with industry contracts, and ensuring compliance with proposal procedures. They also address health and safety concerns, support staffing and budgeting inquiries, and help integrate student researchers and volunteers into departmental programs.
• Special Projects & Committee Participation
  Lead or contribute to special projects and represent the department on faculty, university, and community committees. Participate in system development and provide data for institutional reviews and initiatives.

Qualifications

• Bachelor’s degree in a relevant field; working towards a professional designation such as CPA or MBA
• 3–5 years of supervisory or managerial experience.

Assets of the Successful Candidate

• Broad understanding of research administration, financial management, and university-wide initiatives.

• Proven ability to interpret and apply institutional policies, procedures, and guidelines.

• Demonstrated leadership and management experience, with strategic and pragmatic thinking skills.

• Exceptional interpersonal abilities, including strong verbal and written communication, negotiation, and diplomacy.

• Highly organized, forward-thinking planner with strong problem-solving capabilities.

• Ability to make independent decisions and foster consensus across diverse teams.

• Track record of building trust and effective relationships with internal and external stakeholders across faculties and departments.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.