Job ID

75475

Job Title

DATA MANAGEMENT ASSISTANT(III)

Regular/Temporary

Temporary

Location

St. Peter's Hospital

Open Date

2026/04/20

Job Type

Limited Term (>12 months)

Close Date

2026/04/26

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Medicine

Full/Part Time

Full-Time

Salary Grade/Band

Grade 6

Salary Range

$22.94 - $36.83 (hourly)

Job Code

JD0435

Existing Vacancy

Yes - Newly Created Position

Contract Duration

12.2 Months

Target Number of Openings

1

Hours per Week

35

Posting Details

Schedule

Monday-Friday, 8:30am-4:30pm

Education Level

2-year Community College diploma in Office Administration or related field.

Career Level

Requires a minimum of 3 years of relevant experience.

Anticipated Fill Date

As soon as possible

Existing Vacancy?

Yes, newly created position

Job Description Number

JD00435

Job Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

The Geras Centre for Aging Research is part of Hamilton Health Sciences and affiliated with McMaster University. Established in 2013, the GERAS Centre is dedicated to improving the lives of seniors living with complex medical needs. Located within St. Peter’s Hospital, our research focuses on improving quality of life, accelerating innovative solutions, and programs to support seniors and families.

Through our Living Lab, our team of geriatricians, research scientists, and cross-disciplinary researchers work together with patients, families and community/industry partners to co-create innovative solutions and run clinical trials that enhance patient care and quality of life. Further details can be found at www.gerascentre.ca.

We are currently recruiting for aData Management Assistant (III) to join our team. The Data Management Assistant (III) will be responsible for providing database design and data management support services for one or more projects. The successful incumbent will ensure effective database design and maintain the accuracy, integrity, and security of computerized records systems.

Accountabilities:

• Design databases in consultation with researchers, project coordinators, or project stakeholders.
• Modify and reconfigure databases to ensure the optimal storage of data and minimize data entry complexities.
• Write, update, and archive data management and quality assurance conventions.
• Develop presentations and present training sessions.
• Conduct data audits, compile results, analyze and summarize audit findings.
• Recommend modifications to processes related to data collection and data entry conventions and develop implementation plans.
• Gather and compile descriptive summaries which may require the use of software to conduct calculations and complete basic statistical analysis.
• Review case report forms, determine possible protocol deviations, discrepant data, and inconsistent reporting, and write amendment forms identifying these findings.
• Conduct site visits to assess the quality assurance of data.
• Participate in project meetings and propose recommendations for procedure modifications and development in the areas of data management, quality control, and assurance.
• Test case report forms and database capabilities and implement modifications.
• Write queries and macros using SQL, Excel, or other similar programs, to generate quality control checks.
• Extract and analyze results and recommend changes to conventions for data management.
• Recommend appropriate codes for the classification of data for assigned projects.
• Oversee the extraction and compilation of data required for reports and disseminate data to research groups, project stakeholders, and collaborating partners.
• Write a variety of letters and memos.
• Word process a variety of documents such as project reports, case report forms, and manuscripts.
• Design case report forms that adhere to established design and composition standards.
• Respond to inquiries received from project personnel regarding relevant project issues and procedures.
• Propose recommendations for procedure modifications and development in the area of data management, quality control, and assurance.
• Enter data collected from various sources such as paper documents, electronic entry systems, and the telephone.
• File, retrieve, and purge documents.
• Attend and participate in group meetings.

Skills and Qualifications:

• 2-year Community College diploma in Office Administration or related field.

• Requires a minimum of 3 years of relevant experience.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.