Accounts Payable Specialist
About the role
Overview
Posted: July 14, 2026
The Accounts Payable Specialist is responsible for the efficient and accurate processing of the Firm’s accounts payable function, ensuring compliance with internal policies, financial controls, and regulatory requirements. This role works closely with lawyers, administrative staff, vendors, and management to ensure timely payment of invoices, accurate expense reporting, and effective financial record keeping.
Key Responsibilities
Review, verify, and process vendor invoices and employee expenses for payment in a timely and accurate manner. Match invoices to supporting documentation and obtain required approvals in accordance with Firm policies. Monitor invoice coding and allocation to appropriate general ledger accounts, departments, and matters. Prepare and process electronic funds transfers (EFTs), wire payments, cheques, and credit card reconciliations. Maintain vendor files and ensure vendor information is current and accurate. Respond to vendor inquiries and resolve invoice discrepancies promptly. Monitor accounts payable aging and follow up on outstanding items as required. Process recurring and monthly payments, including leases, software subscriptions, insurance premiums, and professional memberships.
Qualifications
Postsecondary diploma or degree in Accounting, Finance, Business Administration, or a related field. Minimum 3-5 years of accounts payable or accounting experience. Experience in a professional services or law firm environment is preferred. Experience with Aderant or similar legal accounting systems is considered an asset.
Skills Required
Strong understanding of accounts payable processes, financial controls, and accounting principles. Excellent attention to detail and accuracy. Strong organizational and time-management skills; ability to prioritize workload and meet deadlines. Excellent verbal and written communication skills. High degree of professionalism, discretion, and confidentiality.
This is a vacant position; Salary range is $50,000 – $55,000.
Interested applicants should forward their resumes to careers@perlaw.ca.
Not the right fit? Search for Accounts Payable Specialist jobs in Ottawa, Ontario, Canada
About Perley-Robertson, Hill & McDougall LLP/s.r.l.
Founded in Ottawa in 1971, Perley-Robertson, Hill & McDougall has provided effective, innovative legal solutions to Canadian and international clients on a broad range of business and personal issues for five decades. Our commitment to client focus and our exceptional team has helped us become the largest independent law firm in Canada's National Capital Region with an international reputation as an industry leader.
With over 50 lawyers and 60 administrative professionals working in our Ottawa office, we have helped Canadian and international clients overcome their most complicated legal challenges. The firm's practice areas include business law, international arbitration, intellectual property, litigation, real estate, tax, immigration, and personal legal needs.
The consistency in approach across our firm to client service, and to community service, stems from the continuance of leadership. Our management team maintains an environment of client focus, communication, and consultative effort.
We believe that by getting to know us as a firm and as professionals you will understand our commitment in providing you with the best legal minds for each and every engagement.
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Accounts Payable Specialist
About the role
Overview
Posted: July 14, 2026
The Accounts Payable Specialist is responsible for the efficient and accurate processing of the Firm’s accounts payable function, ensuring compliance with internal policies, financial controls, and regulatory requirements. This role works closely with lawyers, administrative staff, vendors, and management to ensure timely payment of invoices, accurate expense reporting, and effective financial record keeping.
Key Responsibilities
Review, verify, and process vendor invoices and employee expenses for payment in a timely and accurate manner. Match invoices to supporting documentation and obtain required approvals in accordance with Firm policies. Monitor invoice coding and allocation to appropriate general ledger accounts, departments, and matters. Prepare and process electronic funds transfers (EFTs), wire payments, cheques, and credit card reconciliations. Maintain vendor files and ensure vendor information is current and accurate. Respond to vendor inquiries and resolve invoice discrepancies promptly. Monitor accounts payable aging and follow up on outstanding items as required. Process recurring and monthly payments, including leases, software subscriptions, insurance premiums, and professional memberships.
Qualifications
Postsecondary diploma or degree in Accounting, Finance, Business Administration, or a related field. Minimum 3-5 years of accounts payable or accounting experience. Experience in a professional services or law firm environment is preferred. Experience with Aderant or similar legal accounting systems is considered an asset.
Skills Required
Strong understanding of accounts payable processes, financial controls, and accounting principles. Excellent attention to detail and accuracy. Strong organizational and time-management skills; ability to prioritize workload and meet deadlines. Excellent verbal and written communication skills. High degree of professionalism, discretion, and confidentiality.
This is a vacant position; Salary range is $50,000 – $55,000.
Interested applicants should forward their resumes to careers@perlaw.ca.
Not the right fit? Search for Accounts Payable Specialist jobs in Ottawa, Ontario, Canada
About Perley-Robertson, Hill & McDougall LLP/s.r.l.
Founded in Ottawa in 1971, Perley-Robertson, Hill & McDougall has provided effective, innovative legal solutions to Canadian and international clients on a broad range of business and personal issues for five decades. Our commitment to client focus and our exceptional team has helped us become the largest independent law firm in Canada's National Capital Region with an international reputation as an industry leader.
With over 50 lawyers and 60 administrative professionals working in our Ottawa office, we have helped Canadian and international clients overcome their most complicated legal challenges. The firm's practice areas include business law, international arbitration, intellectual property, litigation, real estate, tax, immigration, and personal legal needs.
The consistency in approach across our firm to client service, and to community service, stems from the continuance of leadership. Our management team maintains an environment of client focus, communication, and consultative effort.
We believe that by getting to know us as a firm and as professionals you will understand our commitment in providing you with the best legal minds for each and every engagement.