Research & Special Fund Accounting

Financial Services

Position number: 20625

Date posted: May 1, 2026

Job details

Research Accountant - AA1 (AESES)

Existing Regular Continuing Full-Time (Budget Funded)

Full-time:

Yes

Permanent:

Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$27.52 to $38.37 per hour ($50,086.40 to $69,833.40 per annum)

Expected Start Date

June 15, 2026

Trial/Probation period:

840 hours worked

For more information please contact: Francia Esguerra, Acting Manager, Research Accounting Services - Francia.Esguerra@umanitoba.ca

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• Undergraduate degree in a related discipline required.

• Knowledge of university regulations, programs and procedures as they relate to the function/program is required.

• Requires third-year standing in a recognized professional accounting program plus two years experience in an accounting-related position, where knowledge of accounting theory and practice and a working knowledge of computer produced data has been acquired.

EXPERIENCE:

• One year of directly-related administrative experience is required.

• Two years experience in an accounting related position where knowledge of accounting theory and practice has been acquired is required.

• Experience working in a complex, integrated computer and information system environment and a working knowledge of computer produced data is required.

• Systems training in a computerized financial records environment would be an asset.

• An acceptable equivalent combination of education and experience may be considered**.**

SKILLS AND ABILITIES:

• Skill in the use of a personal computer and desktop software Microsoft Office (Excel, Word, and Outlook) is required.

• Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

• Good knowledge of university policy and procedures would be an asset.
• Knowledge of operation of general office machines (copiers, fax machines, etc.).
• Knowledge of Aurora Finance system would be an asset.

Key responsibilities

• Prepare grant and contract financial statements.
• Prepare reports either monthly, quarterly, semi-annually, annually, or as requested by the external agencies, in the format stipulated by the agency.
• Categorize expenditures as stipulated by the agency and ensure compliance with agency guidelines and the original approved budget. Any non-compliant expenses or significant budget variances must be followed up and resolved prior to submitting the report.
• Reconcile reports to the General Ledger of the University.
• Obtain approval on reports by the researcher prior to submission to the agency.
• Prepare invoices monthly, quarterly, semi-annually, annually or as requested by the agency.
• Ensure that Invoices/Claims must be supported by documentation as requested by the Agency which may include financial statements and/or copies of receipts/invoices.
• Follow up on a timely basis to ensure prompt collection on all invoices/claims.
• Review grant or contract information and approve creation of FOP number. Ensure that the Office of Research Services (ORS) has approved the project and that all compliances are in place and that sufficient documentation is in place to ensure payment from the agency.
• Provide FRAPROP, FRAGRNT, FTMFUND and FYMFORS information and ensure that the fund is set up in the correct hierarchy for the agency.
• Create budget and revenue/accounts receivable entries based on the financial information in the award letter or contract.
• Populate FYMFORS with the specified signing authority; add alternate signing authority as per information received.
• Investigate, prepare and enter on-line journal entries from written faculty requests, as a result of a review, or on an ongoing basis monthly, quarterly or annually.
• Calculate and charge overhead.
• Ensure proper written backup is received from units for all journal entry requests.
• Ensure requests to update FYMFORS table are properly authorized.
• Monitor Funds on a monthly basis to identify overspent funds and coding errors.
• Review outstanding invoices and follow up for collection.
• Review non-invoiced accounts receivable to ensure that payments are received as scheduled.
• Keep apprised of external agency and University policies, procedures and guidelines and respond to and provide advice on written and verbal enquiries with regard to the grant and contract funds to University staff (e.g. travel claims, payroll forms, purchase orders, invoices, expenditure reports, inter-departmental charges, policies and procedures, general ledger, claims and financial records systems).
• Ongoing evaluation of computer systems to identify and suggest improvements to increase efficiency and accuracy.
• Communicate daily (verbally, written, etc.) with federal and provincial government agencies/departments, universities in Canada and the United States, international agencies and businesses, Canadian agencies and businesses, as well as all levels of University staff.
• Perform other related duties as assigned by the Manager of Research and Special Fund Accounting.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.