Nature of the Work & Responsibilities

NATURE OF THE WORK:

The principal and customary work of the employee in this employment class consists in performing various technical tasks of an administrative nature. He assists support personnel as well as users of the department concerned.

RESPONSIBILITIES:

• Solicit competitive quotes on products and services for purchases and perform the subsequent analysis with respect to price, specification, quality, delivery, after sales service, and warranty;

• Responsible for the application of contractual obligations related to all agreements.

• Prepare all documents required and complete the tender process.

• Review specification documents supplied by internal resources or external consultants.

• Participate in the evaluation and selection of providers for the College contracts.

• Issue all documentation related to SEAO;

• Issue purchase orders in accordance with College procedures, practices and bylaws;

• May represent the department on committees or meetings regarding purchasing matters;

• Participate in the establishment and negotiation of specifications for requests for quotations; Initiate and conduct product research in order to transfer knowledge and expertise to departments;

• Provide regular training to departments on the automated purchasing system (Clara) with follow-up to ensure proper usage and to advise of new features;

• Create and maintain a product and services coded catalogue and ensure the distribution of appropriate categories to departments;

• Keep informed of laws and rules relative to goods and services, taxes and customs regulations;

• Maintain an orderly and up-to-date supplier catalogue file;

• Coordinate the return of goods for credit and investigate problems arising from discrepancies between invoices and purchase orders;

• Perform clerical tasks, i.e. data entry, filing, mail, etc., when required;

• Perform any other related task.

Qualifications & Conditions

QUALIFICATIONS:

To have a diploma of college studies (DEC) with an appropriate specialty, or an attestation of studies which is recognized as equivalent by the competent authority.

CONDITIONS:

• Knowledge of purchasing policies and software will be considered an asset;

• Must possess strong customer service skills;

• Task oriented with good analytical and organizational skills;

• Intermediate oral and written communication skills in English and French; (testing may be required)

• Intermediate knowledge of Microsoft Excel; (testing may be required)

• Basic knowledge of Microsoft Word; (testing may be required)

Additional Job Application Details

Include a cover letter with your application addressed to Laura Smith.

Please note that internal applicants within this category of employment have priority for all positions. We thank all applicants for their interest in Dawson College, but only those selected for an interview will be contacted.

Dawson College adheres to an equal access employment program and, as such, encourages women, Indigenous peoples, visible and ethnic minorities, and persons with disabilities to apply.