Summer Student - Alumni Records Research Assistant
Top Benefits
About the role
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Western Advancement division plays a leading role in strengthening awareness of and support for the University’s mission and goals by leading alumni relations and fundraising efforts across campus and beyond. All departments within the Division build enduring alumni and public trust through understanding and support for Western University in a coordinated campus-wide effort that results in the engagement and funding needed to make an impact. There are 3 departments within the Division – Departments of Development, Alumni Relations and Advancement Operations.
The key goals of the department of Advancement Operations are:
- To partner across the division in the areas of constituent database and technology services, prospect management, research and pipeline, data analytics and storytelling, gift and pledge management, records and document management, and financial reconciliation and reporting.
- To provide support to the annual planning process as well as budget management, human resources and facilities support for University Advancement.
Responsibilities
The Alumni Records Research Assistant will be a key member of Western Advancement’s data integrity and prospect management support team, responsible for researching, verifying, and maintaining individual and organizational constituent records within the Blackbaud CRM database. The incumbent will support Western Advancement’s philanthropic and alumni engagement goals by locating and updating missing or outdated contact information, improving record accuracy, and increasing the contactability of alumni and constituents.
Using online research, public records, and investigative techniques, the Assistant will identify current contact details for “lost” or unverified alumni, ensure data is entered in accordance with established data standards and privacy requirements, and contribute to ongoing database clean-up initiatives. Strong attention to detail, sound research judgment, and accurate data entry are essential to enhancing engagement, prospect identification, and relationship-building opportunities across the Advancement portfolio.
Qualifications:
Education:
Current student returning to studies in the Fall
Experience:
- High volume data entry experience required
- Project based experience required
- Experience conducting online research and information gathering using public sources and digital tools
- Experience working in constituent database management preferred
Knowledge, Skills & Abilities:
- Demonstrated high-accuracy data entry skills and ability to meet deadlines
- Strong online research and investigative abilities, including locating missing or outdated contact information
- Excellent organizational and time-management skills, with the ability to prioritize workload effectively
- Ability to take initiative and work both independently and collaboratively within a team environment
- Strong attention to detail and commitment to data quality and integrity
- Intermediate proficiency in Microsoft Office, particularly Excel, and comfort working in database systems
- Professional, respectful, and diplomatic interpersonal skills
- Experience using social media and online tools (e.g., LinkedIn, Facebook) to support alumni research and lost-constituent tracing
Why Western?
Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!
Affirmation Policy
Western, like many postsecondary institutions in Canada, is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 - Affirming Declarations of Indigenous Citizenship or Membership at Western University.
Applying at Western
To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
This position is an existing vacancy. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
About Western University
With over 30,000 students and 300,000 alumni, Western is a leading research-intensive university and global community of individuals focused on making change in the world, today.
We welcome scholars from around the world to beautiful London, Ontario.
Summer Student - Alumni Records Research Assistant
Top Benefits
About the role
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Western Advancement division plays a leading role in strengthening awareness of and support for the University’s mission and goals by leading alumni relations and fundraising efforts across campus and beyond. All departments within the Division build enduring alumni and public trust through understanding and support for Western University in a coordinated campus-wide effort that results in the engagement and funding needed to make an impact. There are 3 departments within the Division – Departments of Development, Alumni Relations and Advancement Operations.
The key goals of the department of Advancement Operations are:
- To partner across the division in the areas of constituent database and technology services, prospect management, research and pipeline, data analytics and storytelling, gift and pledge management, records and document management, and financial reconciliation and reporting.
- To provide support to the annual planning process as well as budget management, human resources and facilities support for University Advancement.
Responsibilities
The Alumni Records Research Assistant will be a key member of Western Advancement’s data integrity and prospect management support team, responsible for researching, verifying, and maintaining individual and organizational constituent records within the Blackbaud CRM database. The incumbent will support Western Advancement’s philanthropic and alumni engagement goals by locating and updating missing or outdated contact information, improving record accuracy, and increasing the contactability of alumni and constituents.
Using online research, public records, and investigative techniques, the Assistant will identify current contact details for “lost” or unverified alumni, ensure data is entered in accordance with established data standards and privacy requirements, and contribute to ongoing database clean-up initiatives. Strong attention to detail, sound research judgment, and accurate data entry are essential to enhancing engagement, prospect identification, and relationship-building opportunities across the Advancement portfolio.
Qualifications:
Education:
Current student returning to studies in the Fall
Experience:
- High volume data entry experience required
- Project based experience required
- Experience conducting online research and information gathering using public sources and digital tools
- Experience working in constituent database management preferred
Knowledge, Skills & Abilities:
- Demonstrated high-accuracy data entry skills and ability to meet deadlines
- Strong online research and investigative abilities, including locating missing or outdated contact information
- Excellent organizational and time-management skills, with the ability to prioritize workload effectively
- Ability to take initiative and work both independently and collaboratively within a team environment
- Strong attention to detail and commitment to data quality and integrity
- Intermediate proficiency in Microsoft Office, particularly Excel, and comfort working in database systems
- Professional, respectful, and diplomatic interpersonal skills
- Experience using social media and online tools (e.g., LinkedIn, Facebook) to support alumni research and lost-constituent tracing
Why Western?
Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!
Affirmation Policy
Western, like many postsecondary institutions in Canada, is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 - Affirming Declarations of Indigenous Citizenship or Membership at Western University.
Applying at Western
To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
This position is an existing vacancy. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
About Western University
With over 30,000 students and 300,000 alumni, Western is a leading research-intensive university and global community of individuals focused on making change in the world, today.
We welcome scholars from around the world to beautiful London, Ontario.