Administrative Assistant, ACTT
About the role
Job Posting Detail
Position ID
2025-030
Position Title
Administrative Assistant, ACTT
Application Deadline
11/21/2025
The Alberta Medical Association is currently recruiting for an Administrative Assistant to join our Accelerating Change Transformation Team (ACTT).
Who are we?
The AMA is the official voice of the medical profession in Alberta. The association advocates for and supports Alberta physicians, strengthening their leadership in the provision of sustainable health care. For more information on the AMA please visit our website at www.albertadoctors.org.
Why work for the AMA?
At the AMA, we know that employees are fundamental to our success as an organization. We take pride in hiring client-oriented relationship builders who embrace teamwork, personal growth and development and truly want to help us succeed. As part of our employee experience, we provide a competitive compensation package, benefits, work-life balance and development opportunities.
The AMA has a hybrid work environment. The successful candidate will be based out of our Edmonton or Calgary office and will have the opportunity to work from home but will be required to go into the office or attend in person when required. Regular travel throughout Alberta will be required to attend meetings with physicians and government representatives.
Department Overview:
The AMA Accelerating Change Transformation Team (ACTT) supports physicians and other clinical team members to advance care delivery within their practice environments. We do this by developing the right products, tools and resources; building capacity in Primary Care Networks and other groups through training and networks of practice; supporting implementation; and acting as trusted advisors to physician leaders.
Position Overview
The Administrative Assistant provides administrative support to the ACTT team, including calendar management, meeting support, preparing correspondence and documents and travel arrangements. This position works in a project environment and will move adeptly amongst teams.
Key Responsibilities:
- Work cooperatively with all team members to support the achievement of project plan activities.
- Coordinate and organize department meetings and conferences including meeting venue bookings, catering requirements, setting up the room with audio-visual equipment and flip charts and other department meeting requirements.
- Complete internal and external correspondence such as, legal documents, form letters, other documents and distributes.
- Prepare meeting agendas, records and distributes minutes, and maintains files.
- Arrange for team members’ travel including hotel accommodations and transportation.
- Regularly reviews action items and deliverables from meetings and projects and ensuring tasks are being completed on time.
- Prepares expense claims, invoices, payment authorization forms and administrative documents for authorization.
- Identify issues and gaps to provide recommendations for continuous improvements of tools, processes, operations and quality of services for project delivery.
- Develop or maintain an accurate and up to date records management system (including classifying and coding electronic and hardcopy files) for storage, easy retrieval and dissemination. Applies AMA’s security and privacy process and procedure to record management.
Education and Experience
- 2 years post-secondary diploma
- Minimum of 2-3 years of experience
- Must have experience in coordinating meetings and taking minutes.
- Experience in an office environment with various deliverables and reporting to more than one leader
- Thorough working knowledge of Microsoft Office Suite, including Word, PowerPoint, Excel, Teams and Outlook
Skills
- Strong organizational and interpersonal skills, with an ability to prioritize workload and manage working relationships along formal and informal lines across all levels of the organization.
- Excellent written and verbal skills with the ability to direct communication at target audience.
- Able to meet deadlines and prioritize effectively
- Focus on accuracy, attention to detail, quality service
- Flexible and adaptable, able to work within a changing environment
- Being able to work in a team environment is essential
How to apply:
To apply, please submit a cover letter and résumé through our application system on our careers page at (https://www.albertadoctors.org/about/careers/) in confidence. This role will remain open until 11:59pm on November 21, 2025. Please note that only applications received through our online tool will be accepted.
We thank all applicants for their interest in joining our team, please note that only those selected for an interview will be contacted. The successful candidate will be required to complete all applicable background checks (which may include criminal, identity, educational and/or credit) and professional reference checks satisfactory to the AMA.
The salary for this range for role is $54,092 - $70,319
About Alberta Medical Association (AMA)
For over 100 years, the Alberta Medical Association (AMA) has advocated for high-quality health care.
Founded in the same year as the province, the Alberta Medical Association (AMA) now represents about 95% of Alberta's practicing physicians as well as resident physicians and medical students.
Alberta's physicians and the Alberta Medical Association (AMA) are committed to Patients First®.
The Alberta Medical Association (AMA) is proud to be part of the Canadian Medical Association (CMA).
Both the AMA and Canadian Medical Association (CMA) are member-driven organizations that advocate for our physician members at every stage of their careers.
The CMA's mission is to provide leadership for physicians and to promote the highest standard of health and health care for Canadians.
Administrative Assistant, ACTT
About the role
Job Posting Detail
Position ID
2025-030
Position Title
Administrative Assistant, ACTT
Application Deadline
11/21/2025
The Alberta Medical Association is currently recruiting for an Administrative Assistant to join our Accelerating Change Transformation Team (ACTT).
Who are we?
The AMA is the official voice of the medical profession in Alberta. The association advocates for and supports Alberta physicians, strengthening their leadership in the provision of sustainable health care. For more information on the AMA please visit our website at www.albertadoctors.org.
Why work for the AMA?
At the AMA, we know that employees are fundamental to our success as an organization. We take pride in hiring client-oriented relationship builders who embrace teamwork, personal growth and development and truly want to help us succeed. As part of our employee experience, we provide a competitive compensation package, benefits, work-life balance and development opportunities.
The AMA has a hybrid work environment. The successful candidate will be based out of our Edmonton or Calgary office and will have the opportunity to work from home but will be required to go into the office or attend in person when required. Regular travel throughout Alberta will be required to attend meetings with physicians and government representatives.
Department Overview:
The AMA Accelerating Change Transformation Team (ACTT) supports physicians and other clinical team members to advance care delivery within their practice environments. We do this by developing the right products, tools and resources; building capacity in Primary Care Networks and other groups through training and networks of practice; supporting implementation; and acting as trusted advisors to physician leaders.
Position Overview
The Administrative Assistant provides administrative support to the ACTT team, including calendar management, meeting support, preparing correspondence and documents and travel arrangements. This position works in a project environment and will move adeptly amongst teams.
Key Responsibilities:
- Work cooperatively with all team members to support the achievement of project plan activities.
- Coordinate and organize department meetings and conferences including meeting venue bookings, catering requirements, setting up the room with audio-visual equipment and flip charts and other department meeting requirements.
- Complete internal and external correspondence such as, legal documents, form letters, other documents and distributes.
- Prepare meeting agendas, records and distributes minutes, and maintains files.
- Arrange for team members’ travel including hotel accommodations and transportation.
- Regularly reviews action items and deliverables from meetings and projects and ensuring tasks are being completed on time.
- Prepares expense claims, invoices, payment authorization forms and administrative documents for authorization.
- Identify issues and gaps to provide recommendations for continuous improvements of tools, processes, operations and quality of services for project delivery.
- Develop or maintain an accurate and up to date records management system (including classifying and coding electronic and hardcopy files) for storage, easy retrieval and dissemination. Applies AMA’s security and privacy process and procedure to record management.
Education and Experience
- 2 years post-secondary diploma
- Minimum of 2-3 years of experience
- Must have experience in coordinating meetings and taking minutes.
- Experience in an office environment with various deliverables and reporting to more than one leader
- Thorough working knowledge of Microsoft Office Suite, including Word, PowerPoint, Excel, Teams and Outlook
Skills
- Strong organizational and interpersonal skills, with an ability to prioritize workload and manage working relationships along formal and informal lines across all levels of the organization.
- Excellent written and verbal skills with the ability to direct communication at target audience.
- Able to meet deadlines and prioritize effectively
- Focus on accuracy, attention to detail, quality service
- Flexible and adaptable, able to work within a changing environment
- Being able to work in a team environment is essential
How to apply:
To apply, please submit a cover letter and résumé through our application system on our careers page at (https://www.albertadoctors.org/about/careers/) in confidence. This role will remain open until 11:59pm on November 21, 2025. Please note that only applications received through our online tool will be accepted.
We thank all applicants for their interest in joining our team, please note that only those selected for an interview will be contacted. The successful candidate will be required to complete all applicable background checks (which may include criminal, identity, educational and/or credit) and professional reference checks satisfactory to the AMA.
The salary for this range for role is $54,092 - $70,319
About Alberta Medical Association (AMA)
For over 100 years, the Alberta Medical Association (AMA) has advocated for high-quality health care.
Founded in the same year as the province, the Alberta Medical Association (AMA) now represents about 95% of Alberta's practicing physicians as well as resident physicians and medical students.
Alberta's physicians and the Alberta Medical Association (AMA) are committed to Patients First®.
The Alberta Medical Association (AMA) is proud to be part of the Canadian Medical Association (CMA).
Both the AMA and Canadian Medical Association (CMA) are member-driven organizations that advocate for our physician members at every stage of their careers.
The CMA's mission is to provide leadership for physicians and to promote the highest standard of health and health care for Canadians.