Programs Assistant, PHSP
About the role
The School of Public Health & Social Policy (PHSP) encompasses interdisciplinary and inter-professional fields of study, offering a Master of Public Health, a Bachelor of Arts in Public Health, and is the administrative home for the Interdisciplinary Social Dimensions of Health Program (SDH) which offers an MA, MSc, and PhD. The School offers flexible programming designed to provide students with a strong foundation for understanding the complex and dynamic relationships between people, health, illness, and organizations in contemporary society.
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of equity deserving groups.
As an integral member of a dynamic staff and faculty team, the Programs Assistant provides administrative support for undergraduate and graduate programs. This position provides on-going assistance, guidance and advice to students and faculty on individual PHSP program requirements from initial inquires, through the application process, time in program, final oral exams, degree completion and convocation. The person fulfilling this role will work with unit staff and university administrative partners to manage admissions, provide program information, practicum administrative support, and graduation requirement support. The program assistant will liaise with academic departments and administrative units across campus, regularly communicating with colleagues in the Office of the Registrar. Additional provision of administrative support with shared reception duties, and special projects as assigned.
Experience
This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.
Knowledge/Skills/Abilities
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations. Ability to prioritize and manage time/tasks with attention to detail. Ability to problem solve by using judgement, independent thinking and/or analysis. Ability to interpret policies and procedures. Experience composing various business communications such as emails, memos, and reports. Excellent organizational skills including attention to detail, time management, and ability to multi-task. Accuracy and proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, Teams) Ability to meet deadlines in an environment with frequent interruptions. Analytical and problem-solving skills. Experience in maintaining confidential and sensitive information. Ability to build and maintain positive working relationships. Resourcefulness and adaptability in changing environments.
Preference Will Be Given To Applicants With
Experience with UVic information systems, including FAST, Banner, and AIRS. Experience or exemplified knowledge of the School of Public Health and Social Policy programs. Experience with UVic policies, and strategic and equity plans. Knowledge of cultural safety, and decolonizing praxis within PHSP, HSD and the university at large. Experience in a post-secondary setting.
About University of Victoria
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Programs Assistant, PHSP
About the role
The School of Public Health & Social Policy (PHSP) encompasses interdisciplinary and inter-professional fields of study, offering a Master of Public Health, a Bachelor of Arts in Public Health, and is the administrative home for the Interdisciplinary Social Dimensions of Health Program (SDH) which offers an MA, MSc, and PhD. The School offers flexible programming designed to provide students with a strong foundation for understanding the complex and dynamic relationships between people, health, illness, and organizations in contemporary society.
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of equity deserving groups.
As an integral member of a dynamic staff and faculty team, the Programs Assistant provides administrative support for undergraduate and graduate programs. This position provides on-going assistance, guidance and advice to students and faculty on individual PHSP program requirements from initial inquires, through the application process, time in program, final oral exams, degree completion and convocation. The person fulfilling this role will work with unit staff and university administrative partners to manage admissions, provide program information, practicum administrative support, and graduation requirement support. The program assistant will liaise with academic departments and administrative units across campus, regularly communicating with colleagues in the Office of the Registrar. Additional provision of administrative support with shared reception duties, and special projects as assigned.
Experience
This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.
Knowledge/Skills/Abilities
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations. Ability to prioritize and manage time/tasks with attention to detail. Ability to problem solve by using judgement, independent thinking and/or analysis. Ability to interpret policies and procedures. Experience composing various business communications such as emails, memos, and reports. Excellent organizational skills including attention to detail, time management, and ability to multi-task. Accuracy and proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, Teams) Ability to meet deadlines in an environment with frequent interruptions. Analytical and problem-solving skills. Experience in maintaining confidential and sensitive information. Ability to build and maintain positive working relationships. Resourcefulness and adaptability in changing environments.
Preference Will Be Given To Applicants With
Experience with UVic information systems, including FAST, Banner, and AIRS. Experience or exemplified knowledge of the School of Public Health and Social Policy programs. Experience with UVic policies, and strategic and equity plans. Knowledge of cultural safety, and decolonizing praxis within PHSP, HSD and the university at large. Experience in a post-secondary setting.