About Kindred:

At Kindred, we’re convinced the key to living well is healthy relationships with self, family, and others. But relationships are complicated and sometimes we find ourselves in vulnerable places, disconnected from those who matter most.

Kindred’s purpose is to realize the power of human connection, and it shapes everything we do. Whether biological or chosen, family is the most important relationship in a person’s life. So, we invest in the special bond between children and those that care for them. We provide road maps toward healing when essential relationships are ruptured. And we understand that accessing timely mental health support can inspire confidence with self and others. Healthy human connection is possible, and together we can realize it.

The Position:

Job Title: Fund Development Administrator

Job Type: Permanent, Full-time

Work Arrangement: Office Based

Position Overview:

Reporting to the Manager, Community Relations, the Fund Development Administrator is responsible for the administrative tasks related to the Community Relations strategy. This includes managing donor records on the DonorPerfect database, ensuring data accuracy and reporting, and supporting analytics for strategic decision-making. A key deliverable is to maintain strong information management and donor relations systems.

Key Accountabilities:

Data Management & Analysis (60%)

• Maintain donor database and related data files (i.e., data entry, data integrity, reporting, financial tracking, generating reports and distribution lists).
• Evaluate and analyse data from DonorPerfect to inform decisions supporting strong donor stewardship and prospecting. Specifically, running regular reports and providing evidence-based recommendations to the Manager, Community Relations that progress the agency’s:
  • Major gifts strategy
  • Lapsed donor strategy
  • Moves management/donor engagement strategy
  • Communications strategy
• Automate processes for efficient systems management and timely report
• Support the implementation and coordination of fundraising and donor processes according to industry best practices to build internal staff capacity. This includes procedures documentation and coordination of thank you calls performed by leadership and board members
• Proactively identify and analyze data trendsand patterns that influence fundraising strategy

Fund Development Administration (30%)

• Liaise with Finance Department in monthly reconciling of Kindred and UP donations and using reconciled fundraising data for reports.
• Lead annual fundraising audit to ensure that all actions are held to the highest standard and adhere to
• Association of Fundraising Professionals’ Code of Ethical Standards and The Donor Bill of Rights;
• Imagine Canada’s Best Practices Standards; and
• Canada Revenue Agency’s best practices.
• Support with coordinating mailings (communications or fundraising appeals)
• Support event/campaign logistics
• Act as primary department liaison with internal departments to ensure effectiveness of fund development administrative processes, information flow and accuracy of fundraising and donor management and tracking.
• Liaise with Executive Assistant in CEO-signing requests, and support in learning Kindred and Board procedures.
• Support the intake and processing of donations to the agency through exemplary donor stewardship, including tax receipting and drafting thank you letters.
• Manage gifts-in-kind inquiries from gift acceptance to logistics to tax receipting

Organizational Collaboration and Professional Development (10%)

• Participate in team meetings and organization committees to strengthen collaboration across divisions.
• Lead a philanthropic culture across the agency that integrates Community Relations and other divisions/teams of the organization to achieve fundraising goals
• Participate in training and other professional development opportunities
• Document processes for business continuity and institutional memory
• Other duties as required

Qualifications:

Education and Experience

• Bachelor’s degree in data analytics, statistics, business administration or equivalent required
• 3-5 years in data management, analysis and reporting, preferably in a non-profit environment; Related experience in reconciling financial data and supporting audit processes is an asset
• Familiarity with fundraising best practices, donor stewardship, and compliance standards (AFP Code of Ethical Standards, Imagine Canada Standards, CRA guidelines) is an asset
• The Core Brain Story Certification through The Alberta Family Wellness Initiative is an asset

Knowledge, Skills and Abilities

• Strong technical skills and ability to utilize technology to support fundraising, including database management and analysis.
• Proficiency in data entry, database management, and data quality assurance
• Ability to generate meaningful reports and interpret data to support decision-making.
• Strong written and verbal communication skills, with an ability to clearly convey data findings to non-technical audiences.
• Capacity and drive for innovation, critical thinking and problem solving;
• Superior attention to detail;
• Ability to organize multiple concurrent projects while responding quickly to emerging needs;
• Experience with donor management systems, particularly Donor Perfect is an asset

Qualities and Characteristics

• Embodies Kindred’s purpose (connection!) as demonstrated by prioritizing, embracing, and thriving in the work through strong relationships internally and externally.
• Strong personal alignment with the Kindred values: compassion, courage, family, excellence, and humility.

How to Apply:

The application will remain open until a suitable candidate is found. We thank all applicants for your interest in this position. Please note, only candidates selected for an interview will be contacted.

Successful applicants for this Position must complete Police Information Check and Alberta Intervention Record Check

The need for human connection is universal. At Kindred, we believe that everyone deserves to experience belonging regardless of where you come from, who you love, how much money you have or how you choose to pray. By embracing diversity of culture, race, religion, ability, sexual orientation, gender identity, and thought, Kindred is committed to ensuring there is space for you. Kindred approaches its diversity, equity, and inclusion journey with curiosity and humility. We commit to creating a safe and inclusive environment for our staff, clients and anyone we have the privilege of being in connection with.