Position Summary The Accounts Payable (AP) Team Lead will oversee the daily operations of the Accounts Payable team, supervising 2–5 team members to ensure accurate, efficient, and timely processing of all payables. This role is responsible for managing corporate invoices, processing store rent payments, overseeing corporate credit card transactions, and ensuring strong financial controls and compliance with company policies. The AP Team Lead will also act as a key liaison between the AP team, internal departments, and external vendors to support the organization’s operational and financial objectives.

Responsibilities

• Supervise and provide leadership, training, and support to a team of 2–5 Accounts Payable staff.
• Oversee and manage the processing of corporate invoices, store rent payments, and company credit card transactions.
• Ensure the AP team meets deadlines for vendor payments, reconciliations, and reporting.
• Review, approve, and ensure accurate coding of invoices, expense reports, and payment requests.
• Oversee vendor account reconciliations and ensure timely resolution of discrepancies or disputes.
• Monitor corporate rent payments for all stores, ensuring accuracy, timeliness, and compliance with lease agreements.
• Oversee credit card processing and reconciliation, ensuring charges are properly supported and allocated.
• Ensure strong and accurate accounting and operational control environment to safeguard assets, improve efficiencies, and maintain compliance.
• Provide ongoing coaching, feedback, and performance evaluations for AP team members.
• Collaborate with other finance team members to improve systems, workflows, and reporting.
• Prepare, analyze, and present AP metrics, dashboards, and ad-hoc financial reports to management.
• Recommend and implement process improvements and automation opportunities to increase efficiency.
• Serve as escalation point for complex vendor inquiries and resolve issues in a professional manner.
• Assist with audits by providing necessary documentation and supporting schedules.
• Support efforts of management team through preparation and analysis of ad-hoc reporting as required.
• Other duties as assigned.

Qualifications

• 4–6 years of progressive experience in Accounts Payable, including at least 2 years in a supervisory or team lead role.
• Strong understanding of full-cycle AP, including corporate invoicing, rent management, and credit card processing.
• Advanced Excel skillset (V-Lookup, Pivot Tables).
• Experience with ERP systems required.
• Formal education in Accounting, Finance, or Business Administration is considered an asset.
• Process automation or system implementation experience is considered an asset.

Skills

• Strong leadership and people management skills, with the ability to coach, motivate, and develop a team.
• Excellent communication and interpersonal skills to work collaboratively with vendors, stores, and internal departments.
• Highly organized with strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite; ability to manipulate and present data effectively.
• Strong problem-solving skills and ability to resolve complex vendor or payment issues.
• Ability to work in a disciplined, deadline-driven environment.
• Solid understanding of accounting principles, controls, and compliance requirements.
• Strong technical aptitude with ability to learn and optimize finance systems.
• Ability to manage multiple priorities and adapt to changing business needs.