Top Benefits
About the role
Office Administrator
Toronto, ON (On-site – 5 Days/Week) | Full-Time Salary: $55,000 – $65,000 per year
About the Role
Our client, a boutique financial advisory firm specializing in restructuring, insolvency, and corporate finance, is seeking a proactive Office Administrator to support daily operations and business functions. This is a hands-on role for someone who enjoys wearing multiple hats and thrives in a fast-paced, collaborative environment. You'll play a key role in supporting administrative, financial, operational, and marketing activities while helping keep the office running efficiently.
Administrative & Financial Support
Prepare and process client billings, invoices, and collection follow-ups. Assist with payroll submissions and staff hour reporting using ADP. Support employee benefits and group RRSP administration. Track and reconcile expenses, vendor invoices, and petty cash. Assist with regulatory filings and compliance reporting.
Marketing & Communications
Maintain and update the company website, including content and announcements. Coordinate social media scheduling and content creation. Support marketing initiatives, sponsorships, and advertising campaigns. Manage the monthly client mailing list and assist with newsletters.
Office & Operations Management
Manage office supplies, inventory, and vendor relationships. Coordinate corporate phone plans and IT service providers. Provide day-to-day operational and administrative support. Assist with special projects and additional tasks as required.
What You Bring
3+ years of experience in office administration, operations, or executive support, preferably within professional services or financial services. Post-secondary education in Business Administration, Accounting, or a related field. Experience with ADP or similar payroll systems. Knowledge of billing and collections processes is an asset. Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Familiarity with WordPress and social media platforms is an asset. Excellent organizational, communication, and multitasking skills. A proactive, flexible, and self-motivated approach to work.
What We Offer
Exposure to all aspects of a growing professional services firm. Collaborative and supportive team environment. Downtown Toronto office (on-site, 5 days per week). Competitive salary and opportunities for professional growth.
Vacancy Status
This is an active position currently open for hiring.
Use of Artificial Intelligence
No artificial intelligence (AI) is used in the screening, assessment, or selection process. All applications are reviewed by our recruitment team.
Equal Opportunity
Our client is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of background. Hiring decisions are based solely on skills, experience, and qualifications relevant to the role.
📩 Interested? We'd love to hear from you! Apply today
Not the right fit? Search for Office Administrator jobs in Toronto, Ontario, Canada
About emergiTEL
At emergiTEL, we are redefining what it means to connect exceptional talent with visionary organizations. Since our inception in 2006, we have built our reputation as a purpose-driven leader in recruitment and HR solutions. Our unique three-dimensional screening process goes beyond technical qualifications, delving into the critical aspects of soft skills and cultural alignment to deliver talent that truly transforms organizations.
emergiTEL is a National Tier-1 staffing supplier to top North American brands in IT, Telecom, Retail, Banking, Insurance and Consulting verticals . We are a recognized-leader for providing the best placements, retention, and re-hire ratios.
emergiTEL is more than a recruitment firm—we are your strategic partner for workforce transformation. Our global footprint enables us to operate seamlessly across major markets while maintaining a boutique approach to service. We are known for anticipating client needs, challenging conventional thinking, and delivering innovative solutions that create lasting value.
We proudly serve a diverse range of organizations, from ambitious start-ups to global enterprises, spanning private, public, and not-for-profit sectors. Our clients return to us not just for the results we deliver but for the trust we build through every engagement.
The foundation of emergiTEL’s success lies in our people and principles. We cultivate a dynamic and inclusive culture that champions creativity, adaptability, and authenticity. By empowering our team to think differently and act boldly, we consistently achieve extraordinary results for our clients.
Our values are rooted in integrity, excellence, and collaboration. From leveraging cutting-edge technology to fostering genuine partnerships with clients and candidates, we ensure that every interaction is marked by trust and mutual respect. By understanding the intricate balance of skill, character, and culture, we help organizations uncover the right talent at the right time.
Similar Jobs
Top Benefits
About the role
Office Administrator
Toronto, ON (On-site – 5 Days/Week) | Full-Time Salary: $55,000 – $65,000 per year
About the Role
Our client, a boutique financial advisory firm specializing in restructuring, insolvency, and corporate finance, is seeking a proactive Office Administrator to support daily operations and business functions. This is a hands-on role for someone who enjoys wearing multiple hats and thrives in a fast-paced, collaborative environment. You'll play a key role in supporting administrative, financial, operational, and marketing activities while helping keep the office running efficiently.
Administrative & Financial Support
Prepare and process client billings, invoices, and collection follow-ups. Assist with payroll submissions and staff hour reporting using ADP. Support employee benefits and group RRSP administration. Track and reconcile expenses, vendor invoices, and petty cash. Assist with regulatory filings and compliance reporting.
Marketing & Communications
Maintain and update the company website, including content and announcements. Coordinate social media scheduling and content creation. Support marketing initiatives, sponsorships, and advertising campaigns. Manage the monthly client mailing list and assist with newsletters.
Office & Operations Management
Manage office supplies, inventory, and vendor relationships. Coordinate corporate phone plans and IT service providers. Provide day-to-day operational and administrative support. Assist with special projects and additional tasks as required.
What You Bring
3+ years of experience in office administration, operations, or executive support, preferably within professional services or financial services. Post-secondary education in Business Administration, Accounting, or a related field. Experience with ADP or similar payroll systems. Knowledge of billing and collections processes is an asset. Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Familiarity with WordPress and social media platforms is an asset. Excellent organizational, communication, and multitasking skills. A proactive, flexible, and self-motivated approach to work.
What We Offer
Exposure to all aspects of a growing professional services firm. Collaborative and supportive team environment. Downtown Toronto office (on-site, 5 days per week). Competitive salary and opportunities for professional growth.
Vacancy Status
This is an active position currently open for hiring.
Use of Artificial Intelligence
No artificial intelligence (AI) is used in the screening, assessment, or selection process. All applications are reviewed by our recruitment team.
Equal Opportunity
Our client is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of background. Hiring decisions are based solely on skills, experience, and qualifications relevant to the role.
📩 Interested? We'd love to hear from you! Apply today
Not the right fit? Search for Office Administrator jobs in Toronto, Ontario, Canada
About emergiTEL
At emergiTEL, we are redefining what it means to connect exceptional talent with visionary organizations. Since our inception in 2006, we have built our reputation as a purpose-driven leader in recruitment and HR solutions. Our unique three-dimensional screening process goes beyond technical qualifications, delving into the critical aspects of soft skills and cultural alignment to deliver talent that truly transforms organizations.
emergiTEL is a National Tier-1 staffing supplier to top North American brands in IT, Telecom, Retail, Banking, Insurance and Consulting verticals . We are a recognized-leader for providing the best placements, retention, and re-hire ratios.
emergiTEL is more than a recruitment firm—we are your strategic partner for workforce transformation. Our global footprint enables us to operate seamlessly across major markets while maintaining a boutique approach to service. We are known for anticipating client needs, challenging conventional thinking, and delivering innovative solutions that create lasting value.
We proudly serve a diverse range of organizations, from ambitious start-ups to global enterprises, spanning private, public, and not-for-profit sectors. Our clients return to us not just for the results we deliver but for the trust we build through every engagement.
The foundation of emergiTEL’s success lies in our people and principles. We cultivate a dynamic and inclusive culture that champions creativity, adaptability, and authenticity. By empowering our team to think differently and act boldly, we consistently achieve extraordinary results for our clients.
Our values are rooted in integrity, excellence, and collaboration. From leveraging cutting-edge technology to fostering genuine partnerships with clients and candidates, we ensure that every interaction is marked by trust and mutual respect. By understanding the intricate balance of skill, character, and culture, we help organizations uncover the right talent at the right time.