About Us - RLB People

Make your mark in HR with a team that values people, growth, and impact. At RLB People, we partner with clients to build workplaces where employees thrive — and we’re looking for an HR Coordinator who’s ready to establish their career while helping us deliver exceptional HR solutions.

As an integral member of the RLB People team, you’ll work directly with the Director of HR Consulting and collaborate closely with experienced Senior Consultants. This is an ideal opportunity for a proactive, detail-oriented professional who loves variety, learning, and supporting others. You’ll balance administrative responsibilities with hands-on work that touches recruitment, compliance, training, policy development, client programs, and more.

If you're passionate about HR, enjoy building relationships, and want to be part of a supportive and collaborative team, this role is for you.

What You’ll Do

RLB People – Administrative Support

You’ll help keep our team organized, informed, and delivering exceptional client service by:

• Triaging calls and emails through the RLB People line, responding to inquiries and directing items to the right team member.
• Managing the RLB People team calendar.
• Maintaining organized electronic filing systems.
• Preparing engagement letters for client projects.
• Scheduling, organizing, and preparing materials for client training sessions.
• Coordinating and administering the Foundations of Leadership Excellence training program, ensuring tasks are completed on time.
• Supporting team preparation for speaking events, webinars, and presentations.
• Assisting in the creation of materials for HR education sessions, workshops, and communications.
• Participating in team meetings and helping track project timelines using Trello and ClickUp.
• Supporting the implementation of new policies, tools, and processes within the business unit.
• Assisting with STAR time entry, invoicing, and helping ensure accurate and timely billing.
• Tracking and monitoring engagement quotes, follow-up, and win-rate details.

RLB People – HR Support

You’ll play a key role in supporting client HR projects by:

• Assisting with client consulting deliverables through formatting, proofreading, research, presentation support, and project coordination.
• Administering and coordinating client HR programs such as engagement surveys, performance processes, HRIS administration, orientation support, and related activities.
• Providing excellent client support across recruitment, training, health & safety, policy development, and legislative compliance.
• Conducting first-level recruitment, including intake meetings, resume screening, pre-screens, testing, and reference checks, in partnership with Senior Consultants.
• Supporting clients through HR Health Checks and the HR Quick Start Program.
• Managing client handbook engagements from intake through drafting and revisions alongside Senior Consultants.
• Conducting research and gathering data to support personalized client recommendations.
• Offering ongoing day-to-day support for clients (including on-call inquiries or short-term onsite assignments).
• Assisting with onboarding through presentation creation, new hire training, and administration.
• Supporting HRIS and database administration for clients for whom we serve as an external HR department.
• Participating in professional development to stay current on HR trends and compliance updates.
• Contributing to thought leadership through blog writing and/or speaking engagements as needed.
• Building strong internal teamwork and trusted client relationships.

About You

You’re someone who loves variety, thrives in a fast-paced environment, and has a passion for helping organizations build strong people practices. You bring:

• CHRP in progress (designation an asset but not required)
• Diploma, degree, or post-grad education in Human Resources
• 1–3 years of HR or related experience
• Strong understanding of HR legislation and regulatory environments
• Excellent communication skills and attention to detail
• Ability to prioritize, multitask, and adapt quickly
• Strong leadership, problem-solving, and coaching skills
• Comfort with Microsoft Office, Teams/video platforms, and HRIS systems (asset)
• A proactive mindset and a solutions-focused approach

The Details

• Based in Guelph, Ontario, with occasional onsite client work for fractional HR support at the administrative/coordinator level.
• Hybrid work environment: minimum two days onsite, with flexibility for additional in-office days depending on client needs.
• Valid transportation required for travel to client sites or RLB offices.
• Pay range: $47,000-$57,000
• Compensation based on a 37.5-hour work week, with some fluctuation depending on firm, departmental, and client needs.

AI Statement

At RLB, we use AI tools to enhance our recruitment process to assist with tasks such as organizing applications, highlighting job-related qualifications, drafting of job descriptions, and scheduling of interviews. AI is never used to make final hiring decisions or remove candidates from consideration, and is only used to streamline administrative tasks in our hiring and recruiting workflows. All applications are reviewed by our team and all decisions through the recruitment process are made by real people. RLB is an Equal Opportunity & Inclusive Employer committed to fair and equitable hiring process, to using AI tools responsibly, and to reducing biases. We will continue to review our hiring practices regularly to ensure compliance with legal guidelines and industry best practices.