HM Note: This hybrid contract role is three (3) days in office. Candidates' resumes must include first and last name.

Description

Background Information

• The role of Senior Project Manager will assume day-to-day coordination, planning, management, and control of projects under the Patient Access program.
• The Sr. PM will be responsible for developing and maintaining key project documents including the project charter, the integrated project plan (including specific project scope, time, cost, quality, HR, risk, procurement, and communications plans) and executing the project in accordance with the established baseline, responding and managing issues.
• The resource will also be required to provide project executives with regular status and progress reports and maybe responsible for project staffing, budgeting, scheduling and monitoring.
• The Sr. Project Manager will support the management of the Digital Identity (DI) program consisting of a wide array of projects and initiatives related to the program.
• The Sr. Project Manager will support the successful delivery of projects and initiatives to meet strategic program objectives.

Must haves:

• Strong working knowledge of the full Project Management Life Cycle (PMLC), PMBOK (Project Management Body of Knowledge) based as well as some exposure to the Software Development Life Cycle (SDLC)
• Experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards
• Experience with Information Management principles, concepts, policies, and practices
• Proven experience managing, coordinating, and overseeing multiple projects within an integrated framework, demonstrating strong program management capabilities
• Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems, and provides project effectiveness
• Experience identify conflict between project and functional areas and develop responses to successfully address conflict
• Experience handling client relationships, managing expectations, providing updates as required, identifies potential conflicts between project and functional areas
• Experience in managing delivery teams of various sizes and scope (may include staff, consultants, vendors)
• Experience with and knowledge of Microsoft Office tools, Microsoft Project and Microsoft Project Server
• Sound knowledge of finance and project cost-accounting principles and practices with demonstrated experience with managing project budgets

Responsibilities:

• Provides project management on large scale, complex, high profile and risk projects
• Ensures project deliverables meet clients' business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with project management methodologies and frameworks
• Gathers and develops requirements to create and maintain a detailed project schedule and/or integrated plan
• Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met
• Ability to promote I&IT project management best practices and adherence to standard methodologies
• Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts, and reconciliation/confirmation of actuals
• Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed
• Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers
• Establishes and participates in steering committee and partner forums
• Provides, project, program, and/or portfolio reporting to multi-partners partner at senior executive levels
• Develop and manage project schedules, deliverables, and scope
• Coordinate and monitor project processes, and developing/communicating guidelines and procedures
• Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects – concept, definition, planning, implementation and close-out

Desired Skills:

• Problem-solving and decision-making
• Verbal and written communication
• Interpersonal skills

Required Skills:

• Facilitation and consensus building
• Negotiation and influencing
• Risk identification, assessment and mitigation

Required Experience / Evaluation Criteria:

• Experience with project management on large scale, complex, high-profile and high-risk projects.: 25 Points
• Proven experience managing, coordinating, and overseeing multiple projects within an integrated framework, demonstrating strong program management capabilities. This includes leading cross-functional teams, resolving issues proactively, providing strategic guidance, and ensuring overall project effectiveness.: 25 Points
• Experience in developing and managing client and partner relationships, managing expectations, providing updates as required, identifying potential conflicts between project and functional areas.: 20 Points
• Experience with project reporting and supporting tools including knowledge of Microsoft Office tools, Microsoft Project and Microsoft Project Server.: 15 Points
• Experience working in health and/or government sector.: 15 Points

Deliverables

Deliverables Include:

• The Sr. Project Manager will support the program management of the Digital Identity project. The key high-level deliverables include:
• Support the development of the digital identity program, service and operations.
• Outputs include, but are not limited to:
• Develop integrated project plans, ensuring accurate and appropriate inclusion of deliverables, milestones, project budget, resources, inter-project dependencies and progress reporting
• Manage and coordinate project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems, and provides project effectiveness.
• Outputs include, but not limited to:
• Develop project charters, project plans and other project artifacts as required, organize and lead project team meetings.
• Responsible for managing working relationships with vendors and delivery partners as required.
• Outputs include, but not limited to:
• track engagements, maintain status reports and proactively identifying risks.
• Maintain sound working relationship and effective communication with project team and external partners.
• Outputs include, but are not limited to:
• monitoring project document repository and ensuring all documents are reviewed and maintained in the repository track engagements, and schedule meetings.

Deliverables and related responsibilities include:

• Accountable for on time, on budget completion of assigned projects following the Agency's project governance framework and project management methodology
• Responsible for resource management, scope management, budget and schedule management for the assigned projects
• Maintain sound working relationship and effective communication with project partners and team
• Develop project charters, project plans and other project artifacts as required
• Organize and lead project team meetings
• Ensure effective project change control
• Provide financial forecasts, actual against budget tracking and report progress to partners
• Proactively manage risks, and systematically resolve or escalate issues
• Ensure project reporting and forecasting is timely, accurate and appropriate for the various partners
• Follow the Agency's methodologies and provide feedback for continuous improvement
• Adhering to and promoting Ontario Health policies and standards, including privacy, security and architecture
• Manage transition to an operational environment
• Responsible for managing working relationships with vendors and delivery partners as required
• Provide knowledge transfer documents and conduct knowledge transfer sessions for all the above deliverables with assigned Ontario Health subject matter experts.

Knowledge Transfer Details:

• The resource will ensure full knowledge transfer is provided to the Ontario Health team before end of engagement. Some of this might occur at the end of the engagement but will also be shared as information is obtained/consolidated. Key deliverables will be shared with team.
• The resource must provide all related documentation as part of knowledge transfer protocol. Documents will be reviewed by the appropriate leads and signed off by manager/director.
• The resource will work collaboratively with the Ontario Health team throughout the assignment and ensure key deliverables, milestones, and documentation are shared.

Must Haves:

• 10+ years' experience managing, coordinating, and overseeing multiple projects within an integrated framework, demonstrating strong program management capabilities.
• 10+ years' experience handling client relationships, managing expectations, providing updates as required, identifies potential conflicts between project and functional areas
• 10+ years' experience with and knowledge of Microsoft Office tools, Microsoft Project and Microsoft Project Server
• 10+ years' experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems, and provides project effectiveness