Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

Osler is seeking an Employment Services & Recruitment Coordinator to join our Legal Talent team. This position plays a key role in the day-to-day operations of associate employment services and coordinates full-cycle recruitment for associates, helping to attract, hire, and support legal professionals.

This job posting is for an existing vacancy.

Major Responsibilities:

• Administering a range of employment services for legal professionals, such as contract renewals, secondments, transfers, status changes, leaves, and departures
• Maintaining talent management policies and resources by updating and managing national talent management policies, protocols, templates, and checklists for legal professionals, ensuring all materials on the internal intranet are accurate and up to date
• Coordinating the end-to-end recruitment process, including sourcing, interviewing, and onboarding associates
• Maintaining personnel files, databases, and email distribution lists to ensure accurate and organized records
• Coordinating the national Advisor and Peer Mentor program for associates across all offices.
• Planning and organizing team-building activities and events for legal professionals to foster engagement and collaboration
• Administering the firm’s annual Foundation Program for first-year associates
• Supporting the annual mid-year and year-end performance review processes for legal professionals
• Acting as a key point of contact for legal professionals regarding policies and related inquiries
• Liaising with legal professionals and Legal Talent teams in other offices to address employment services and recruitment matters to ensure consistency
• Assisting with various projects and programs aimed at supporting and enhancing the experience of legal professionals
• Performing other duties as assigned

Position Requirements

Education and Experience

This position requires a post-secondary education in Human Resources or a related discipline with a minimum of one year of relevant experience ideally gained in professional services or a law firm. An equivalent combination of education, training and experience will be considered.

Knowledge and Skills

• Pro-active self-starter who works well independently and as part of a team
• Stellar organizational skills with keen attention to detail
• Excellent time management skills with the ability to multi-task and prioritize
• Strong interpersonal, listening and communication skills
• Writing and proofreading skills with the ability to create reports, memos, presentation material and employment agreements
• Client service oriented with a friendly, professional demeanor
• Technologically savvy with proficiency in the full Microsoft Suite and Outlook. Experience with SharePoint, VI Desktop, AI Platforms and UKG an asset.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Compensation

The range of expected compensation for this position is $55,000 - $65,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.

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