**Office Manager

Concord, Ontario (On-site)

Working Hours: Monday to Friday, 9:00 AM to 5:00 PM

Salary-$50,000-$55,000 + Benefits** Our client is a leading provider of engineered vibration isolation solutions, serving industrial, commercial, and OEM markets across North America. They are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and support business continuity.

Position Summary - The Office Manager will be responsible for ensuring the smooth functioning of the office by managing bookkeeping, coordinating documentation, overseeing inventory systems, and maintaining an organized administrative environment. The ideal candidate is detail-oriented, proactive, and experienced with QuickBooks Online and general business operations.

Key Responsibilities

• Bookkeeping & Financial Administration
• Maintain and update financial records in QuickBooks Online.
• Perform weekly, monthly, and annual reconciliations with bank accounts and financial statements.
• Generate periodic financial reports, including accounts payable/receivable, profit & loss, and cash flow summaries.
• Liaise with external accountants or auditors for year-end filings and compliance.
• Documentation & Record Management
• Prepare and issue invoices, purchase orders, and shipping/receiving documents.
• Maintain accurate records for client transactions, logistics, and compliance-related paperwork.
• Assist in compiling documentation for customs clearance, vendor payments, and internal reporting.
• Inventory Management
• Maintain up-to-date inventory records in the system, including stock levels and movement.
• Coordinate with the Operations Coordinator to track and reorder materials as needed.
• Assist in annual or quarterly physical inventory counts and reconciliation with inventory logs.
• Office Administration & Support
• Manage office supplies, equipment maintenance, and facility upkeep.
• Act as the first point of contact for administrative inquiries from staff, customers, or vendors.
• Organize and maintain filing systems—both physical and digital—for easy retrieval.
• Support onboarding of new hires with administrative setup and resource allocation.

Qualifications & Experience

• 2+ years of office management or administrative experience in a manufacturing or industrial setting preferred.
• Strong proficiency in QuickBooks Online and MS Office Suite (Excel, Word, Outlook).
• Experience with inventory management tools and document processing.
• Excellent written and verbal communication skills.
• Ability to multitask and manage competing priorities with a high level of accuracy.