Title: Buyer- Procurement Services

Department: Procurement Services

Position Number: 50064772

Hours of Work: Full-Time Position; Days:

Days Shifts: 08:00-16:00

Pay Band: Band J $28.10– $31.13

Union: CUPE

Location: Hotel Dieu Hospital Site (Primary) & Kingston General Hospital Site

In accordance with Article 9.05, where the previous incumbent returns to this position within the thirty (30) day trial period this position shall be deemed not vacant and the posting will be cancelled. Should the vacancy be cancelled, applicants to this posting shall be notified.

Please note, this posting identifies the current shifts that apply to the position control number. However, this does not guarantee the permanence of the shift time or work assignment for the position. The Hospital reserves its Management Rights under the CUPE Collective Agreement to make changes to shift time and work assignment as it deems necessary.

DESCRIPTION:

Following hospital policy, government guidelines and Ontario Buys Broader Public Sector Supply Chain Directives and best business practices, the Buyer, with support from the Regional Contract and Procurement Specialists, procures supplies and services required, to sustain the day to day business of the hospital.

Within this role the Buyer is accountable for contributing to the delivery of the Kingston Health Sciences Centre strategy. The Buyer must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centred engagement and care in all we do.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Ensure prompt and accurate entry of purchase order date (eg. FOB, payment terms, unloading point, accounting classification and other required details) into the business system, and transmittal of orders electronically. Monitor vendor acknowledgements to ensure orders are filled accurately and in a timely manner.

• Procure supplies, equipment, and services of a transactional, sustaining nature as required by the hospital. Sources are end user requisitions and requisitions pertaining to, contracts, leases, samples, trials, etc.

• Communicate with Contract and Procurement Specialist/Supply Chain Supervisor / Managerregarding product changes or additions to existing contracts and identification of high volume, direct purchase products for evaluation as potential inventory items.

• Support Accounts Payable and Receiving to investigate invoice and packing slip discrepancies with suppliers and user departments, ensuring remedial action is taken.

• Maintain positive vendor relationships, at the highest of ethical standards, through fair and equitable treatment, and foster an environment of vendor participation in achieving best total cost solutions.

• Provide customer service support between Procurement Services and user departments. This includes informal/formal requests for quote(s) for capital/non-capital expenditures and identification of upcoming contract opportunities.

• Obtain return authorizations from vendors and prepare all repair/return documents.

• Coordinate clearance of export and import products and provide necessary assistance to brokerage firm as required.

• Expedite back orders in a timely manner to ensure continuity of supply by locating suitable substitutes, notifying end users and obtaining required approvals. Inventory Products in risk of stock out will be escalated to Contract/ Procurement Specialist/Supply Chain Supervisor/Manager/Director for actioning.

• Perform other related duties as assigned.

BASIC QUALIFICATIONS:

• Three (3) year Diploma in Business Administration, or other relevant program, at the Community College level or equivalent combination of education and/or experience.

• Minimum two (2) years related experience in a computerized or healthcare purchasing environment.

• Minimum two years’ experience working in a supply chain software (ERP System).

• Excellent knowledge of the Broader Public Sector Procurement Directives

• Fluent in the English language – reading, writing, and speaking.

• Proficient in use of PC’s and word processing, spreadsheet and e-mail software such as MS Word (Level 1), Excel (Level 2), Outlook, in a Windows environment (to be tested).

• Excellent analytical, organizational, and prioritization skills. Ability to multi-task effectively.

• Knowledge of purchasing practices and procedures relating to hospital and medical supplies

• Excellent communication and interpersonal skills, and multi-line phone system.

• Knowledgeable of Hazardous Waste Legislation (WHMIS).

• Demonstrated ability to communicate verbally and in writing.

• Proven ability to attend work regularly.

• Satisfactory criminal reference check and vulnerable sector search required.

PHYSICAL REQUIREMENTS:

The applicant must be able to meet the physical demands of this position.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.

We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.