Web Projects Coordinator
About the role
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
Student Experience fosters equitable learning environments in which all students can thrive to their full potential. Through our commitment to integrating research, theory, and practice across all of the programs, resources, and supports we provide, Student Experience leads an ecosystem of people, places, and spaces that empower student thriving.
Responsibilities
Position Overview
Reporting to the Digital Communications & Marketing Specialist within Student Experience at Western University, the Web Projects Coordinator will support the successful implementation of a new institutional website template by coordinating the transition of existing websites. This includes rebuilding webpages, collecting and refining content, and working closely with stakeholders within Student Experience.
The ideal candidate is a strong communicator with experience in digital content, website structure, and accessibility standards. This temporary, full-time position plays a key role in enhancing the Student Experience web presence and ensuring consistent, high-quality user experience across all related web properties.
**Please note, this vacancy will be filled by an internal reappointment**
Key Responsibilities
Website Rebuild & Migration
- Rebuilds webpages in the new website template using the designated content management system (CMS)
- Reviews and updates existing content to ensure accuracy, clarity, and alignment with current priorities
- Ensures all content adheres to web accessibility standards (AODA/WCAG) and usability principles
- Coordinates the migration of web content from outdated pages and websites to the new template structure
- Conducts quality assurance checks to ensure all links, images, and embedded elements are functional and correctly formatted
- Maintains consistency with the Western brand guidelines, tone, and digital style
Content Coordination
- Collaborates with internal departments and stakeholders to gather content and source missing information
- Advises stakeholders on best practices for structuring and presenting web content
- Supports content optimization for search engines (SEO) and overall readability
- Tracks progress of content migration tasks and contributes to project reporting and workflow documentation
Digital Communications & Strategy Support
- Participates in regular team meetings to align priorities and resolve content or technical challenges
- Provides recommendations on content structure, site architecture, or layout improvements during the rebuild
- Contributes to the continuous improvement of web content strategy, based on user experience and analytics insights
- Stays current with digital communications trends, particularly in accessibility, design, and user engagement
Qualifications
Education
- Post-secondary education in communications, digital media, web development, or a related field
Experience
- 1–3 years of experience working with websites, digital content, or CMS platforms (Drupal, WordPress, etc.)
Knowledge, Skills & Abilities
- Ability to rebuild pages in CMS, troubleshoot formatting issues, and conduct quality assurance check (links, images, embedded content)
- Excellent written communication and editorial skills with a strong attention to detail
- Ability to work independently and collaboratively in a team environment
- Creative problem-solving skills and sound professional judgment
- Possesses a reputation for resourcefulness with a strong sense of accountability and initiative
- Strong organizational and time management skills with the ability to handle multiple priorities
- Builds positive relationships with departments and balances different perspectives while maintaining standards
- Ability to learn new systems, templates, or digital tools quickly as the rebuild progresses
- Experience working in a higher education, public sector, or large institutional environment is an asset
- Familiarity with HTML/CSS, web analytics tools (e.g., Google Analytics), and SEO best practices considered an asset
- Knowledge of Canadian web accessibility standards (AODA, WCAG 2.1)
Why Western?
Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!
Affirmation Policy
Western, like many postsecondary institutions in Canada, is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 - Affirming Declarations of Indigenous Citizenship or Membership at Western University.
Applying at Western
To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
This position is an existing vacancy. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
About Western University
With over 30,000 students and 300,000 alumni, Western is a leading research-intensive university and global community of individuals focused on making change in the world, today.
We welcome scholars from around the world to beautiful London, Ontario.
Web Projects Coordinator
About the role
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
Student Experience fosters equitable learning environments in which all students can thrive to their full potential. Through our commitment to integrating research, theory, and practice across all of the programs, resources, and supports we provide, Student Experience leads an ecosystem of people, places, and spaces that empower student thriving.
Responsibilities
Position Overview
Reporting to the Digital Communications & Marketing Specialist within Student Experience at Western University, the Web Projects Coordinator will support the successful implementation of a new institutional website template by coordinating the transition of existing websites. This includes rebuilding webpages, collecting and refining content, and working closely with stakeholders within Student Experience.
The ideal candidate is a strong communicator with experience in digital content, website structure, and accessibility standards. This temporary, full-time position plays a key role in enhancing the Student Experience web presence and ensuring consistent, high-quality user experience across all related web properties.
**Please note, this vacancy will be filled by an internal reappointment**
Key Responsibilities
Website Rebuild & Migration
- Rebuilds webpages in the new website template using the designated content management system (CMS)
- Reviews and updates existing content to ensure accuracy, clarity, and alignment with current priorities
- Ensures all content adheres to web accessibility standards (AODA/WCAG) and usability principles
- Coordinates the migration of web content from outdated pages and websites to the new template structure
- Conducts quality assurance checks to ensure all links, images, and embedded elements are functional and correctly formatted
- Maintains consistency with the Western brand guidelines, tone, and digital style
Content Coordination
- Collaborates with internal departments and stakeholders to gather content and source missing information
- Advises stakeholders on best practices for structuring and presenting web content
- Supports content optimization for search engines (SEO) and overall readability
- Tracks progress of content migration tasks and contributes to project reporting and workflow documentation
Digital Communications & Strategy Support
- Participates in regular team meetings to align priorities and resolve content or technical challenges
- Provides recommendations on content structure, site architecture, or layout improvements during the rebuild
- Contributes to the continuous improvement of web content strategy, based on user experience and analytics insights
- Stays current with digital communications trends, particularly in accessibility, design, and user engagement
Qualifications
Education
- Post-secondary education in communications, digital media, web development, or a related field
Experience
- 1–3 years of experience working with websites, digital content, or CMS platforms (Drupal, WordPress, etc.)
Knowledge, Skills & Abilities
- Ability to rebuild pages in CMS, troubleshoot formatting issues, and conduct quality assurance check (links, images, embedded content)
- Excellent written communication and editorial skills with a strong attention to detail
- Ability to work independently and collaboratively in a team environment
- Creative problem-solving skills and sound professional judgment
- Possesses a reputation for resourcefulness with a strong sense of accountability and initiative
- Strong organizational and time management skills with the ability to handle multiple priorities
- Builds positive relationships with departments and balances different perspectives while maintaining standards
- Ability to learn new systems, templates, or digital tools quickly as the rebuild progresses
- Experience working in a higher education, public sector, or large institutional environment is an asset
- Familiarity with HTML/CSS, web analytics tools (e.g., Google Analytics), and SEO best practices considered an asset
- Knowledge of Canadian web accessibility standards (AODA, WCAG 2.1)
Why Western?
Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!
Affirmation Policy
Western, like many postsecondary institutions in Canada, is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 - Affirming Declarations of Indigenous Citizenship or Membership at Western University.
Applying at Western
To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
This position is an existing vacancy. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
About Western University
With over 30,000 students and 300,000 alumni, Western is a leading research-intensive university and global community of individuals focused on making change in the world, today.
We welcome scholars from around the world to beautiful London, Ontario.