Administrative Assistant
Top Benefits
About the role
**Department:**Administrative
**Employer Reference:**P1-5041651-1
**Location:**Ottawa, Ontario, CA
Job Description
**Position:**Administrative Assistant – Accounts Receivable
**Pay:**CA$46,360.00-CA$49,770.00 per year
**Job Type:**Full-time, Permanent
**Work Location:**Ottawa, In Office
Job description:
Vipond Inc. is one of Canada's leading providers of Life Safety and Security Systems. We are seeking energetic and motivated individuals to fill an administrative support role to help support our growth.
Responsibilities:
Generate accurate and timely invoices for completed work
Review supporting documentation related to invoicing
Distribute invoices to customers via email or vendor portals
Apply customer payments (cheques, credit cards) to accounts receivable system
Investigate and resolve billing discrepancies
Monitor aging reports and follow up on past‑due accounts
Maintain detailed collection notes and documentation
Work closely with service managers, technicians, and estimators to confirm billable work
Coordinate with sales and operations teams regarding billing requirements
Skills:
Energetic and Helpful by nature
Highly detail oriented
Fast and efficient
Process driven
Comfortable with repetitive tasks
Great at working with a team
Adaptable to a fast-paced environment
Bilingual in English and French is a plus
Benefits:
Company events
Company pension
Dental care
Disability insurance
Employee stock purchase plan
Flexible schedule
Life insurance
On-site parking
Profit sharing
Stock options
What Vipond can offer you:
Diverse Workforce. Vipond has a great company culture, is an equal opportunity employer and has many long-term employees within its workforce
Be part of a winning organization
Work in a specialized, essential and growing industry with opportunity for advancement
Competitive salary, and great benefits package, including Pension Plan, Company Profit Sharing, and Employee Stock Purchase Progra
Background Check Requirements:
As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions:
Criminal Background Check
Reference Check
We thank all applicants for their interest however, only those candidates selected for an interview will be contacted.
We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.
Not the right fit? Search for Administrative Assistant jobs in Ottawa, ON
About Vipond Inc. First for Fire Protection, Life Safety & Security
Since 1945, Vipond continues protecting men, women, children and property every minute of every day from the ravages of fire or instrusion in all types of buildings, from single-family homes, nursing homes, shopping plazas, office buildings, and hospitals to nuclear power plants.
Vipond's team of about 650 specialists is comprised of sales representatives, professional engineers, qualified system designers, certified installers and service technicians, who demonstrate personal pride and commitment to ensure our customers are treated with the highest level of ethics and integrity while providing cost-effective solutions for all their fire protection and security needs.
Vipond's dedicated team continues to lead the Canadian Fire Protection and Security industry in a national role with emphasis in improving quality and workplace safety while installing life safety systems to "Protect What You Value Most®."
In an effort to strengthen the industry, Vipond's proactive leadership participates in many national and local construction associations, including the Canadian Automatic Sprinkler Association, Canadian Fire Alarm Association, Joint Training and Apprenticeship Committee and the Canadian Construction Association.
Gordon Vipond understood the value of building strong relationships. This culture is carried through today as Vipond provides growth opportunities for employees in a safe and creative environment to build lasting relationships with our customers and vendors.
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Administrative Assistant
Top Benefits
About the role
**Department:**Administrative
**Employer Reference:**P1-5041651-1
**Location:**Ottawa, Ontario, CA
Job Description
**Position:**Administrative Assistant – Accounts Receivable
**Pay:**CA$46,360.00-CA$49,770.00 per year
**Job Type:**Full-time, Permanent
**Work Location:**Ottawa, In Office
Job description:
Vipond Inc. is one of Canada's leading providers of Life Safety and Security Systems. We are seeking energetic and motivated individuals to fill an administrative support role to help support our growth.
Responsibilities:
Generate accurate and timely invoices for completed work
Review supporting documentation related to invoicing
Distribute invoices to customers via email or vendor portals
Apply customer payments (cheques, credit cards) to accounts receivable system
Investigate and resolve billing discrepancies
Monitor aging reports and follow up on past‑due accounts
Maintain detailed collection notes and documentation
Work closely with service managers, technicians, and estimators to confirm billable work
Coordinate with sales and operations teams regarding billing requirements
Skills:
Energetic and Helpful by nature
Highly detail oriented
Fast and efficient
Process driven
Comfortable with repetitive tasks
Great at working with a team
Adaptable to a fast-paced environment
Bilingual in English and French is a plus
Benefits:
Company events
Company pension
Dental care
Disability insurance
Employee stock purchase plan
Flexible schedule
Life insurance
On-site parking
Profit sharing
Stock options
What Vipond can offer you:
Diverse Workforce. Vipond has a great company culture, is an equal opportunity employer and has many long-term employees within its workforce
Be part of a winning organization
Work in a specialized, essential and growing industry with opportunity for advancement
Competitive salary, and great benefits package, including Pension Plan, Company Profit Sharing, and Employee Stock Purchase Progra
Background Check Requirements:
As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions:
Criminal Background Check
Reference Check
We thank all applicants for their interest however, only those candidates selected for an interview will be contacted.
We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.
Not the right fit? Search for Administrative Assistant jobs in Ottawa, ON
About Vipond Inc. First for Fire Protection, Life Safety & Security
Since 1945, Vipond continues protecting men, women, children and property every minute of every day from the ravages of fire or instrusion in all types of buildings, from single-family homes, nursing homes, shopping plazas, office buildings, and hospitals to nuclear power plants.
Vipond's team of about 650 specialists is comprised of sales representatives, professional engineers, qualified system designers, certified installers and service technicians, who demonstrate personal pride and commitment to ensure our customers are treated with the highest level of ethics and integrity while providing cost-effective solutions for all their fire protection and security needs.
Vipond's dedicated team continues to lead the Canadian Fire Protection and Security industry in a national role with emphasis in improving quality and workplace safety while installing life safety systems to "Protect What You Value Most®."
In an effort to strengthen the industry, Vipond's proactive leadership participates in many national and local construction associations, including the Canadian Automatic Sprinkler Association, Canadian Fire Alarm Association, Joint Training and Apprenticeship Committee and the Canadian Construction Association.
Gordon Vipond understood the value of building strong relationships. This culture is carried through today as Vipond provides growth opportunities for employees in a safe and creative environment to build lasting relationships with our customers and vendors.