Human Resources Safety Clerk

Full-Time, Permanent

(37.5 hours/week)

Why work for Sparwood?

The District of Sparwood is a friendly and welcoming East Kootenay community of about 4,200 people living in the beautiful Elk Valley. Sparwood is approximately 1.5 hours away from Cranbrook, BC and 2.5 hours away from Calgary, AB - offering easy access to big city amenities while enjoying all that rural living has to offer. For those who enjoy outdoor activities or are captivated by natural beauty, Sparwood will exceed your expectations by offering you instant access to mountains, valleys, rivers and lakes filled with an array of fish and wildlife. Participate in fishing, hiking, mountain biking, camping, golf, numerous lake activities, hunting, cross-country skiing and world class skiing and snowboarding to your heart’s content.

Job Summary

The Human Resources (HR) Safety Clerk provides administrative support to Human Resources, Occupational Health & Safety, and Emergency Management by handling records, recruitment, onboarding/offboarding, training coordination, and data tracking. This role requires professionalism, confidentiality, and the ability to manage both paper and digital files while interacting with staff in a tactful and diplomatic manner.

Core Job Duties

• Provide administrative support for HR functions

• Assist with training research and coordination

• Support recruitment and onboarding/offboarding activities

• Assist in maintain OHS and Emergency Management programs and training

Ideal Candidate

• Grade 12 diploma required; HR/OHS post-secondary preferred

• Two years HR or OHS experience

• Knowledge of WorkSafe BC regulations

• Proficient in Microsoft Office

• Strong communication and organizational skills

• Class 5 driver’s license with clean abstract

Salary and Benefits:

This is a unionized position under CUPE local 2698. The 2025 hourly wage rate is $34.35/hour as per the current Collective Agreement and includes a full range of employer-paid benefits, such as:

• Generous extended health benefits plan

• Annual paid vacation & earned day off program (EDO)

• Municipal Pension Plan

• Ongoing training and development

• Active Living Pass membership for Sparwood’s Leisure Centre

Apply Now! Closing date for applications is January 4th, 2026**.** Click on the link below to submit your resume and cover letter, in confidence to the attention of Manager of Human Resources. As part of the interview process, shortlisted candidates may be required to participate in a practical portion of the interview at the District of Sparwood Municipal Office.

Qualified applicants who are offered and accept the position may be required to complete a satisfactory pre-employment background check. This may consist of all or a combination of the following: Canadian criminal record check, an employment verification and/or an education and accreditation verification and a clean driver’s abstract.

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Job Description

Job Summary

Reporting to the Manager of Human Resources (HR) the HR Safety Clerk will perform general administrative duties relating to the provision of the District’s Human Resources, Occupational Health and Safety (OHS) and Emergency Management functions. This position will ensure the maintenance of associated records and files, provide assistance in tasks related to recruitment, on and offboarding, training coordination and tracking various statistics and data including other general duties.

The Clerk must have the ability to interact with people sensitively, tactfully, diplomatically, and professionally. This role will require a high level of confidentiality and the ability to responsibly manage, maintain and organize various paper and digital files and platforms.

General Job Duties

• Provides core administrative support to the Human Resources Manager in all areas of HR service including, but not limited to; recruitment, staffing, training, safety, policy and procedures, etc.

• Assists with the research and coordination of District wide or department specific training initiatives

• Assists with the maintenance of various online HR and OHS platforms

• Assists with the centralization of OHS related information

• Maintains and safeguards employee files and records in electronic and paper form in keeping with approved records management practices and corporate policy

• Coordinates and collaborates with external consultants in the provision of HR or OHS training and/or services

• Develops and maintains a procedure manual for the position, ensuring that it is kept up to date with any changes to the payroll system or procedures

• Demonstrates commitment to a safe work environment, understands the safety objectives of the organization and supports the efforts in a visible manner

• All people employed by the District of Sparwood will be required to assist the municipality in providing emergency services where tasks may differ from regular duties, as assigned

• Undertakes other assigned duties as required.

Human Resources Duties

Recruitment

• Supports recruitment efforts including, but not limited to:

• Posting jobs on various recruitment platforms

• Collecting and sorting applications

• Scheduling interviews

• Preparing interview packages

• Preparing for and participating in career fairs or other initiatives to attract and recruit future candidates

Personnel

• Supports on and offboarding efforts including, but not limited to:

• Working collaboratively with other District departments to initiate on and offboarding activities

• Collecting and maintaining documentation within personnel files

• Coordinating and maintaining on and offboarding activities and checklists

• Maintaining the digital onboarding platform, providing the required content to new employees and collecting and properly filing results

• Provides assistance with the District’s clothing and swag orders

• Collaboratively works with other departments to coordinate District’s events such as; Quarterly Luncheons, Service Awards and Team Building Initiatives,

Health and Safety

• Assists with the review, update and maintenance of the Occupational Health and Safety program

• Assists with the research, development, maintenance and review of health and safety rules, policies and procedures in accordance with site, organization and government regulations and legislation

• Supports the delivery of monthly departmental safety meetings, including the development of meeting content and collecting documentation of attendance

• Maintains the iCompass incident database and provides reports upon request

• Disseminates OHS information to management and staff, including overviews, tips, talks and updates

• Provides reports on various metrics

• Works collaboratively with the Joint Occupational Health and Safety Committee coordinating training and providing accurate statistical data

Emergency Management

• Assists with the review, update and maintenance of the Emergency Management Program and other related documents

• Assists with and supports the coordination of emergency management training

• Maintains the emergency management training chart

• Assists with emergency management public education initiatives

Knowledge, Skills and Abilities

• Ability to contribute to a team focused culture of continuous improvement, driving innovation to optimize organizational excellence in alignment with strategies and priorities

• Strong abilities in attention to detail, maintaining confidentiality, problem-solving, time management and coordination/organization

• Demonstrated proficiency in the following core competencies:

• Accountability and Dependability

• Communication

• Continuous Improvement

• Creative and Innovative Thinking

• Ethics and Integrity

• Research and Analysis

• Teamwork

Job Requirements

A wide range of non-traditional education and/or equivalent work experience will be considered.

• Minimum of grade 12 diploma or equivalent

• Post-secondary diploma or certificate in Human Resources, or Occupational Health and Safety preferred

• Class 5 driver’s license with a clean driver’s abstract

• A minimum of two years’ HR generalist and/or OHS experience

• Knowledge of WorkSafe BC regulations and experience related to developing and implementing safe work procedures and practices within a diverse organization

• Proficient with Microsoft Office including Word, Excel, PowerPoint, and Outlook

• Ability to independently compile, draft and maintain correspondence, spreadsheets, reports, presentations and minutes

• Strong written, verbal and interpersonal communication skills, complemented by excellent attention to detail and organizational skills

• Able to maintain a high level of confidentiality and discretion

• Completion of recognized certificates or courses in OHS, Emergency Management, or Local Government Administration and other related courses will be considered an asset

• Sound knowledge working with online human resources and training software

• Ability to quickly learn various digital platforms

• Demonstrated ability to work independently and effectively

Our Work Environment

At the District of Sparwood we are always interested in attracting high performing team members to our staff by offering:

• A collaborative team environment
• Continual professional learning and development
• Earned day off program
• Employer paid benefits
• Active Living Pass for access to the Leisure Centre courts, fitness centre, climbing wall, pool, arena and many of the drop-in fitness classes