Office Administrator - 9-Month Contract
Top Benefits
About the role
WHAT IF YOU COULD REDEFINE WHAT'S POSSIBLE? WITH US, YOU CAN.
With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP
THE OPPORTUNITY
Build the Future with Us Step into a dynamic and people-focused role where you will shape the daily workplace experience in our Vancouver office. As an Office Administrator, you will be at the heart of operations—ensuring seamless office functionality, delivering exceptional service to employees and visitors, and contributing to a safe, organized, and welcoming environment.
YOUR IMPACT
- Welcome and direct clients and visitors in a cordial and professional manner
- Answer phone calls through the MS Teams platform and respond to maintenance and security requests
- Maintain, reserve, and support conference rooms, including client catering coordination
- Monitor logbooks, issue visitor badges, and coordinate access to workstations, lockers, and parking
- Distribute security cards and ensure cardholder agreements are completed for employee onboarding and departures
- Support the Facilities team with service request management across offices
- Maintain a clean, tidy, safe, and fully functional reception area
- Manage mail, packages, invoices, and cheque distribution while maintaining floor plans (including tools such as Flowscape where applicable)
- Provide administrative support as requested by the Regional Facilities Manager
- Manage office services including coffee stations, supplies ordering/distribution, and visitor technology experience (WiFi, monitors, connections)
- Record and track walk-in service requests and complaints
- Perform additional assigned administrative and operational tasks as required
THE SKILLS THAT SET YOU APART
- More than 1 year of experience in reception or a similar administrative role
- Strong communication and interpersonal skills with a professional phone manner
- Proactive mindset with the ability to deliver courteous and prompt client service
- Ability to handle sensitive and confidential information with discretion
- Strong multitasking abilities and flexibility in a team-oriented environment
- Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Ability to communicate in French is considered an asset
WHY CHOOSE WSP?
Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
- Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
- A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
- Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
- Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP
COMPENSATION
AB, BC, NT, NU, SK & YT: $45,400 - $60,200 MB & ON: $41,400 - $57,000 NB, NL, NS, PE & QC: $41,000 - $54,500
Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.
MAKE YOUR MARK
Ready to help shape exceptional workplace experiences across Canada? Join WSP and become a key part of a collaborative team that keeps our offices running smoothly while creating a welcoming and professional environment for all.
#LI-Onsite
At WSP, we exist to shape communities to advance humanity.
It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.
As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.
At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.
Join us.
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here [https://www.wsp.com/en-ca/corporate/ca/health-safety].
Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. Full details here [https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies].
About WSP
What if you could shape built and natural environments – and the future of those that use them?
With us, you can.
As a leading professional services consulting firm, we plan, advise, design, manage and engineer long lasting solutions that benefit generations to come. With a Future Ready® mindset, we deliver solutions that shape the communities of tomorrow and help societies find ways to thrive sustainably today.
Imagine a better future for us all – and a better future for you.
Similar Jobs
Office Administrator - 9-Month Contract
Top Benefits
About the role
WHAT IF YOU COULD REDEFINE WHAT'S POSSIBLE? WITH US, YOU CAN.
With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP
THE OPPORTUNITY
Build the Future with Us Step into a dynamic and people-focused role where you will shape the daily workplace experience in our Vancouver office. As an Office Administrator, you will be at the heart of operations—ensuring seamless office functionality, delivering exceptional service to employees and visitors, and contributing to a safe, organized, and welcoming environment.
YOUR IMPACT
- Welcome and direct clients and visitors in a cordial and professional manner
- Answer phone calls through the MS Teams platform and respond to maintenance and security requests
- Maintain, reserve, and support conference rooms, including client catering coordination
- Monitor logbooks, issue visitor badges, and coordinate access to workstations, lockers, and parking
- Distribute security cards and ensure cardholder agreements are completed for employee onboarding and departures
- Support the Facilities team with service request management across offices
- Maintain a clean, tidy, safe, and fully functional reception area
- Manage mail, packages, invoices, and cheque distribution while maintaining floor plans (including tools such as Flowscape where applicable)
- Provide administrative support as requested by the Regional Facilities Manager
- Manage office services including coffee stations, supplies ordering/distribution, and visitor technology experience (WiFi, monitors, connections)
- Record and track walk-in service requests and complaints
- Perform additional assigned administrative and operational tasks as required
THE SKILLS THAT SET YOU APART
- More than 1 year of experience in reception or a similar administrative role
- Strong communication and interpersonal skills with a professional phone manner
- Proactive mindset with the ability to deliver courteous and prompt client service
- Ability to handle sensitive and confidential information with discretion
- Strong multitasking abilities and flexibility in a team-oriented environment
- Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Ability to communicate in French is considered an asset
WHY CHOOSE WSP?
Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
- Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
- A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
- Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
- Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP
COMPENSATION
AB, BC, NT, NU, SK & YT: $45,400 - $60,200 MB & ON: $41,400 - $57,000 NB, NL, NS, PE & QC: $41,000 - $54,500
Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.
MAKE YOUR MARK
Ready to help shape exceptional workplace experiences across Canada? Join WSP and become a key part of a collaborative team that keeps our offices running smoothly while creating a welcoming and professional environment for all.
#LI-Onsite
At WSP, we exist to shape communities to advance humanity.
It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.
As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.
At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.
Join us.
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here [https://www.wsp.com/en-ca/corporate/ca/health-safety].
Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. Full details here [https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies].
About WSP
What if you could shape built and natural environments – and the future of those that use them?
With us, you can.
As a leading professional services consulting firm, we plan, advise, design, manage and engineer long lasting solutions that benefit generations to come. With a Future Ready® mindset, we deliver solutions that shape the communities of tomorrow and help societies find ways to thrive sustainably today.
Imagine a better future for us all – and a better future for you.