Payroll Timekeeping Specialist
Top Benefits
About the role
If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today! Job Summary The Payroll Timekeeping Specialist is responsible for accurately recording and monitoring employee work hours, overtime, sick time, vacation time and absences to ensure compliance with labour laws and timely, accurate payroll processing. They serve as a key link between employees, HR, and the payroll department.
Key Responsibilities
- Analyze and Reconcile Timecards: Daily review and analysis of employee timecards, ensuring requests are accurate and making necessary adjustments for premiums, correct hours, Job numbers and Business Units.
- Ensure Compliance: Adhere to company policies, collective agreements, and employment standards acts (ESA) regarding work hours, overtime, and various types of leave (sick, vacation, stat holidays etc.).
- Resolve Discrepancies: Investigate timekeeping discrepancies and work with dispatchers and or office managers to correct errors and prevent future similar issues.
- Customer Service and Training: Act as a point of contact for employee inquiries about work hours, providing education and support to staff and leaders on timecard reading and pay expectations.
- Run Audits and Reports: Proactively run daily and period-end audits to identify timecard issues and generate various reports for management regarding attendance and productivity.
- Payroll Processing Assistance: Collaborate closely with the payroll department to ensure all timekeeping data is accurate and processed promptly for payroll runs, including calculations for wages.
- Historical Corrections: Document any manual adjustments for audit purposes
- Union Remittances: Administer monthly remittances to the unions across Canada.
Qualifications
- Post Secondary / college diploma in Finance, or Human Resources. Payroll Certification (PCP) is nice to have.
- 1-3 years of experience in a scheduling, timekeeping, or payroll support environment.
- Familiarity with timekeeping software such as UKG WFM(formerly Kronos), SAP, or ADP, and strong skills in Microsoft Excel.
- Attention to Detail: Commitment to accuracy and timeliness is critical to avoid payroll errors and ensure compliance.
- Problem-Solving: Ability to spot irregularities, research documentation, and find solutions for complex timekeeping problems.
- Communication: Excellent interpersonal and customer service skills for interacting with employees and other departments.
- Discretion: Ability to maintain confidentiality and handle sensitive employee information appropriately.
The salary range is $50,000.00 to $80,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.
This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.
Why work at GDI Ainsworth? Benefits GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation
Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives
Flexibility: Hybrid working models, where applicable
Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request. GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference .
About Ainsworth Inc
Our customers depend on their buildings, industrial assets, processes, and energy management, to help them meet competitive challenges. For over 75 years, customers across Canada and the United States have relied on Ainsworth as their single source partner for installing and keeping their assets safe, effective, and energy efficient.
ERCA/EAS #7001379
Similar jobs you might like
Payroll Timekeeping Specialist
Top Benefits
About the role
If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today! Job Summary The Payroll Timekeeping Specialist is responsible for accurately recording and monitoring employee work hours, overtime, sick time, vacation time and absences to ensure compliance with labour laws and timely, accurate payroll processing. They serve as a key link between employees, HR, and the payroll department.
Key Responsibilities
- Analyze and Reconcile Timecards: Daily review and analysis of employee timecards, ensuring requests are accurate and making necessary adjustments for premiums, correct hours, Job numbers and Business Units.
- Ensure Compliance: Adhere to company policies, collective agreements, and employment standards acts (ESA) regarding work hours, overtime, and various types of leave (sick, vacation, stat holidays etc.).
- Resolve Discrepancies: Investigate timekeeping discrepancies and work with dispatchers and or office managers to correct errors and prevent future similar issues.
- Customer Service and Training: Act as a point of contact for employee inquiries about work hours, providing education and support to staff and leaders on timecard reading and pay expectations.
- Run Audits and Reports: Proactively run daily and period-end audits to identify timecard issues and generate various reports for management regarding attendance and productivity.
- Payroll Processing Assistance: Collaborate closely with the payroll department to ensure all timekeeping data is accurate and processed promptly for payroll runs, including calculations for wages.
- Historical Corrections: Document any manual adjustments for audit purposes
- Union Remittances: Administer monthly remittances to the unions across Canada.
Qualifications
- Post Secondary / college diploma in Finance, or Human Resources. Payroll Certification (PCP) is nice to have.
- 1-3 years of experience in a scheduling, timekeeping, or payroll support environment.
- Familiarity with timekeeping software such as UKG WFM(formerly Kronos), SAP, or ADP, and strong skills in Microsoft Excel.
- Attention to Detail: Commitment to accuracy and timeliness is critical to avoid payroll errors and ensure compliance.
- Problem-Solving: Ability to spot irregularities, research documentation, and find solutions for complex timekeeping problems.
- Communication: Excellent interpersonal and customer service skills for interacting with employees and other departments.
- Discretion: Ability to maintain confidentiality and handle sensitive employee information appropriately.
The salary range is $50,000.00 to $80,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.
This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.
Why work at GDI Ainsworth? Benefits GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation
Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives
Flexibility: Hybrid working models, where applicable
Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request. GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference .
About Ainsworth Inc
Our customers depend on their buildings, industrial assets, processes, and energy management, to help them meet competitive challenges. For over 75 years, customers across Canada and the United States have relied on Ainsworth as their single source partner for installing and keeping their assets safe, effective, and energy efficient.
ERCA/EAS #7001379