Position Details

Posting #: 32195

Department: Housekeeping

Employee Type: Temporary, Part Time

If Temporary, Number of Weeks: 34

Union: CUPE

Openings Remaining: 1

Schedule

Work Days: Monday to Friday

Time of Day: Days

Shift: 7.5 hour

Shift Start: 9:00 Hours are subject to change based on operational requirements.

This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates

Opening Date: 26/08/2025

Closing Date: 02/09/2025 Applications must be received online by 12:00 midnight on the Closing Date

Position Description

Position Summary This position provides administrative support to the the Director of Patient Support Services, It supports a diverse range of activities. It serves as a liaison with other departmental, program managers, hospital staff, physicians and outside agencies, and ensures that all administrative functions at this senior level are coordinated with efficiency, professionalism and confidentiality.

Qualifications

• Grade 12 diploma plus 2-year College diploma in office administration
• Certificates of completion for ongoing computer training
• Minimum 5 years experience supporting senior administrative functions, preferably within a healthcare setting
• Advanced proficiency with a variety of computer applications and equipment: MS Word, Excel, Access, PowerPoint, Internet, My StJoes, Adobe Acrobat, Visio, E-mail, zipped and shared files. Equipment such as fax, scanner and copier.
• Minimum typing speed of 65wpm and excellent transcription skills
• Ability to communicate effectively and tactfully, both in person and by telephone.
• Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions.
• Superior oral and written communication skills with demonstrated grammatical aptitude, good spelling and punctuation.
• Good organizational and problem-solving skills, with ability to set own priorities and work with minimal supervision.
• Clerical testing may be required as part of the selection process
• Good work performance and a good attendance record are also essential.

Responsibilities

• Maintains confidentiality and release of information in accordance with hospital policy at all times.
• Obligation to review and commit to applicable departmental and hospital policies and procedures at all times.
• Provides administrative support to the Directort of Patient Support Services and Departments Managers for projects scheduling etc. - e.g., controls calendar, coordinates schedule, ensures that all relevant material is available according to the Director's schedule. Maintains a bring-forward file.
• Coordinates meetings: contacts and confirms participants, arranges meeting rooms, set-ups audio/visual equipment, compiles and sends out agendas, takes minutes, follows-up on action items as directed.
• Establishes and maintains files, filing correspondence, copies of contracts and other documentation.
• Provides Monthly Reports and updates for projects happening within the department
• Support for the various volunteer committees and key events such a Breakfast with Santa, Nursing Week, EVS Week
• Provides secretarial support to the following committees:
• Greent Team
• Waste Management Committee
• Quality and Perforance Committee
• Innovation and Process Improvement Committee
• Employee Relations Council
• Other committtess as needed
• Completion and follow-up for Human Resources, Finance, Printing, Information Services, and Telecom Requisitions and submission of purchasing requests.
• Provides logistical support to Director and Managers
• Answers phone and redirects calls as necessary.
• Follows-up on issues as directed.
• Maintains intranet and internet website for all Services on portfolio
• Utilizes appropriate software programs or computer applications to produce correspondence, administrative reports and statistical data.
• Coordinates travel/expense reimbursements for the Director and delegates.
• Develops and maintains various spreadsheets and powerpoint presentations for indicator monitoring and reporting.
• Sets up vendor presentations and follows-up with vendors as required.
• Conduct regular office duties such as filing, faxing, and couriering letters, etc.
• Maintains effective communication throughout the organization with community partners.
• Contributes to continuous quality improvement initiatives on a regular basis.
• Provides ad hoc support as required and undertakes projects as required
• Communication with various stakeholders, which requires a high level of professionalism, judgement and ability to prioritize. This position will have contact with a range of stakeholders on behalf of the Director

Wage Rate $30.57...$31.92...$33.27 (plus 14% in lieu of benefits)

St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH . We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.